Organizing OE Folders cajun_mike 12/30/2008 10:48:07 PM I've been adding folders under the "Inbox" folder for a long time. Then, I began adding folders under the sub-folders - ie. nesting folders. This is not a good practice I'm learning after my OE database became corrupted. I also have allowed the folders get too large which contributed, I'm sure. So, I have a couple of questions: 1) If I can't put my user folders under the "Inbox" folder, where do I put them and how are they handled with the software? 2) If 100 mb is the arbitrary maximum size of the folder, how can I tell how large the folders are quickly so I can do something about it? Thanks much, Mike

Re: Organizing OE Folders "PA Bear [MS MVP]" <PABearMVP[ at ]gmail.com> 12/30/2008 10:56:54 PM [Quoted Text] > I've been adding folders under the "Inbox" folder for a long time. Then, > I > began adding folders under the sub-folders - ie. nesting folders. This is > not a good practice... Not quite, Mike. While the other folders appear to you as subfolders of Inbox folder (another DBX file is responsible for this), each folder has its own DBX file. You want to avoid archiving (long-term storage) messages in ANY default folder (i.e., Inbox; Sent Items; Deleted Items). These folders are constantly being "written to" and are more prone to corruption. Keep these folders "lean & mean." You can right-click on any DBX file in your message store (http://www.insideoe.com/files/store.htm#storemain) to determine its size. General OE Caveats: - Don't use Inbox or Sent Items to archive messages. Move them to local folders created for this purpose. - Empty Deleted Items folder daily. - Frequently perform a manual compact of all OE folders while "working offline". More at http://www.insideoe.com/files/maintain.htm - Do not cancel Automatic Compacting, should it occur, and do not attempt to close OE via Task Manager or shutdown your machine if Automatic Compacting is taking place. - Disable email scanning by your anti-virus application. It can cause corruption (i.e., loss of messages) and provides no additional protection: Why you don't need your anti-virus to scan your email http://thundercloud.net/infoave/tutorials/email-scanning/index.htm -- ~Robear Dyer (PA Bear) MS MVP-IE, Mail, Security, Windows Desktop Experience - since 2002 AumHa VSOP & Admin http://aumha.net DTS-L http://dts-l.net/ cajun_mike wrote: > I've been adding folders under the "Inbox" folder for a long time. Then, > I > began adding folders under the sub-folders - ie. nesting folders. This is > not a good practice I'm learning after my OE database became corrupted. I > also have allowed the folders get too large which contributed, I'm sure. > So, I have a couple of questions: > > 1) If I can't put my user folders under the "Inbox" folder, where do I put > them and how are they handled with the software? > > 2) If 100 mb is the arbitrary maximum size of the folder, how can I tell > how > large the folders are quickly so I can do something about it? > > Thanks much, > > Mike

Re: Organizing OE Folders "PA Bear [MS MVP]" <PABearMVP[ at ]gmail.com> 12/31/2008 12:06:13 AM Tip: If you simply *must* archive tons of messages, use another identity as an archive: 1. Move all related messages (e.g., all email exchanges between you and ABC, Inc. during 2008) to a newly created folder (e.g., one named 'ABC Inc 2008'). .. 2. Compact all OE folders manually. 3. Create a new identity via File | Identities | Add new identity. 4. Open OE to the new identity and import only the 'ABC Inc 2008' folder from your other identity into the new one; compact all folders manually. 5. Switch back to your other identity, Delete the folder named 'ABC Inc 2008', and compact all OE folders once more. PA Bear [MS MVP] wrote: [Quoted Text] >> I've been adding folders under the "Inbox" folder for a long time. >> Then, >> I >> began adding folders under the sub-folders - ie. nesting folders. This >> is >> not a good practice... > > Not quite, Mike. While the other folders appear to you as subfolders of > Inbox folder (another DBX file is responsible for this), each folder has > its > own DBX file. > > You want to avoid archiving (long-term storage) messages in ANY default > folder (i.e., Inbox; Sent Items; Deleted Items). These folders are > constantly being "written to" and are more prone to corruption. Keep > these > folders "lean & mean." > > You can right-click on any DBX file in your message store > (http://www.insideoe.com/files/store.htm#storemain) to determine its size. > > General OE Caveats: > > - Don't use Inbox or Sent Items to archive messages. Move them to local > folders created for this purpose. > > - Empty Deleted Items folder daily. > > - Frequently perform a manual compact of all OE folders while "working > offline". More at http://www.insideoe.com/files/maintain.htm > > - Do not cancel Automatic Compacting, should it occur, and do not attempt > to > close OE via Task Manager or shutdown your machine if Automatic Compacting > is taking place. > > - Disable email scanning by your anti-virus application. It can cause > corruption (i.e., loss of messages) and provides no additional protection: > > Why you don't need your anti-virus to scan your email > http://thundercloud.net/infoave/tutorials/email-scanning/index.htm > > cajun_mike wrote: >> I've been adding folders under the "Inbox" folder for a long time. >> Then, >> I >> began adding folders under the sub-folders - ie. nesting folders. This >> is >> not a good practice I'm learning after my OE database became corrupted. >> I >> also have allowed the folders get too large which contributed, I'm sure. >> So, I have a couple of questions: >> >> 1) If I can't put my user folders under the "Inbox" folder, where do I >> put >> them and how are they handled with the software? >> >> 2) If 100 mb is the arbitrary maximum size of the folder, how can I tell >> how >> large the folders are quickly so I can do something about it? >> >> Thanks much, >> >> Mike

Re: Organizing OE Folders "Bruce Hagen" <Nospam[ at ]mymail.invalid> 12/31/2008 12:53:29 AM What PA Bear said. As I replied in your OP in Windows Help & Support, subfolders can reside under any folder you wish. It is /not/ a bad practice, but you need to heed the caveats PA Bear posted regardless of where the folders reside. -- Bruce Hagen MS-MVP Outlook Express Imperial Beach, CA "cajun_mike" <cajun_mike[ at ] qwest(DONOTSPAM).net> wrote in message news:61389CA7-0573-4AEC-BC6C-1D011BB85740[ at ]microsoft.com... [Quoted Text] > I've been adding folders under the "Inbox" folder for a long time. Then, > I > began adding folders under the sub-folders - ie. nesting folders. This is > not a good practice I'm learning after my OE database became corrupted. I > also have allowed the folders get too large which contributed, I'm sure. > So, > I have a couple of questions: > > 1) If I can't put my user folders under the "Inbox" folder, where do I put > them and how are they handled with the software? > > 2) If 100 mb is the arbitrary maximum size of the folder, how can I tell > how > large the folders are quickly so I can do something about it? > > Thanks much, > > Mike

Re: Organizing OE Folders cajun_mike 12/31/2008 1:04:05 AM Hi Bear! Thanks much. I can appreciate the theory of this and started to do exactly this but it was the "Open OE to the new identity and import only the 'ABC Inc 200' portion that bogged me down. I am a genealogist and /must/ keep a lot of files archived so need a secure way to do so. I created a new identity with that name but can't get the files from my main identity into the 'genealogy' identity. Thanks again and I really appreciate your help. Mike "PA Bear [MS MVP]" wrote: [Quoted Text] > Tip: If you simply *must* archive tons of messages, use another identity as > an archive: > > 1. Move all related messages (e.g., all email exchanges between you and ABC, > Inc. during 2008) to a newly created folder (e.g., one named 'ABC Inc > 2008'). > .. > 2. Compact all OE folders manually. > > 3. Create a new identity via File | Identities | Add new identity. > > 4. Open OE to the new identity and import only the 'ABC Inc 2008' folder > from your other identity into the new one; compact all folders manually. > > 5. Switch back to your other identity, Delete the folder named 'ABC Inc > 2008', and compact all OE folders once more. > > PA Bear [MS MVP] wrote: > >> I've been adding folders under the "Inbox" folder for a long time. > >> Then, > >> I > >> began adding folders under the sub-folders - ie. nesting folders. This > >> is > >> not a good practice... > > > > Not quite, Mike. While the other folders appear to you as subfolders of > > Inbox folder (another DBX file is responsible for this), each folder has > > its > > own DBX file. > > > > You want to avoid archiving (long-term storage) messages in ANY default > > folder (i.e., Inbox; Sent Items; Deleted Items). These folders are > > constantly being "written to" and are more prone to corruption. Keep > > these > > folders "lean & mean." > > > > You can right-click on any DBX file in your message store > > (http://www.insideoe.com/files/store.htm#storemain) to determine its size. > > > > General OE Caveats: > > > > - Don't use Inbox or Sent Items to archive messages. Move them to local > > folders created for this purpose. > > > > - Empty Deleted Items folder daily. > > > > - Frequently perform a manual compact of all OE folders while "working > > offline". More at http://www.insideoe.com/files/maintain.htm > > > > - Do not cancel Automatic Compacting, should it occur, and do not attempt > > to > > close OE via Task Manager or shutdown your machine if Automatic Compacting > > is taking place. > > > > - Disable email scanning by your anti-virus application. It can cause > > corruption (i.e., loss of messages) and provides no additional protection: > > > > Why you don't need your anti-virus to scan your email > > http://thundercloud.net/infoave/tutorials/email-scanning/index.htm > > > > cajun_mike wrote: > >> I've been adding folders under the "Inbox" folder for a long time. > >> Then, > >> I > >> began adding folders under the sub-folders - ie. nesting folders. This > >> is > >> not a good practice I'm learning after my OE database became corrupted. > >> I > >> also have allowed the folders get too large which contributed, I'm sure. > >> So, I have a couple of questions: > >> > >> 1) If I can't put my user folders under the "Inbox" folder, where do I > >> put > >> them and how are they handled with the software? > >> > >> 2) If 100 mb is the arbitrary maximum size of the folder, how can I tell > >> how > >> large the folders are quickly so I can do something about it? > >> > >> Thanks much, > >> > >> Mike > >

Re: Organizing OE Folders cajun_mike 12/31/2008 1:06:02 AM Thanks Bruce. I'm navigating this outside of the newsgroup readers and am having the durndest time figuring where I am. Sorry about the posting all over the place. Mike "Bruce Hagen" wrote: [Quoted Text] > What PA Bear said. As I replied in your OP in Windows Help & Support, > subfolders can reside under any folder you wish. It is /not/ a bad practice, > but you need to heed the caveats PA Bear posted regardless of where the > folders reside. > -- > > Bruce Hagen > MS-MVP Outlook Express > Imperial Beach, CA > > > "cajun_mike" <cajun_mike[ at ] qwest(DONOTSPAM).net> wrote in message > news:61389CA7-0573-4AEC-BC6C-1D011BB85740[ at ]microsoft.com... > > I've been adding folders under the "Inbox" folder for a long time. Then, > > I > > began adding folders under the sub-folders - ie. nesting folders. This is > > not a good practice I'm learning after my OE database became corrupted. I > > also have allowed the folders get too large which contributed, I'm sure. > > So, > > I have a couple of questions: > > > > 1) If I can't put my user folders under the "Inbox" folder, where do I put > > them and how are they handled with the software? > > > > 2) If 100 mb is the arbitrary maximum size of the folder, how can I tell > > how > > large the folders are quickly so I can do something about it? > > > > Thanks much, > > > > Mike