Text boxes DBDAZE 12/27/2008 1:39:02 AM cI am using OmniPage Professional to scan in a textbook and convert to a Word file. I do all my editing in Word. As I keep "show text boundaries" available, I notice that occasionally part of a sentence is shortened prematurely, surrounded by the dotted lines, signifying a short text box and then the remainder of the sentence and article continues together from the next line down appropriately all together. No matter what I do, I can't seem to lengthen that first line to allow the line to flow properly across the page. What am I missing here -- how do I combine the text in the small text box with the larger text box containing the entire article?

Re: Text boxes Jay Freedman <jay.freedman[ at ]verizon.net> 12/27/2008 3:28:51 AM On Fri, 26 Dec 2008 17:39:02 -0800, DBDAZE <DBDAZE[ at ]discussions.microsoft.com> wrote: [Quoted Text] >cI am using OmniPage Professional to scan in a textbook and convert to a Word >file. I do all my editing in Word. As I keep "show text boundaries" >available, I notice that occasionally part of a sentence is shortened >prematurely, surrounded by the dotted lines, signifying a short text box and >then the remainder of the sentence and article continues together from the >next line down appropriately all together. No matter what I do, I can't seem >to lengthen that first line to allow the line to flow properly across the >page. What am I missing here -- how do I combine the text in the small text >box with the larger text box containing the entire article? Unfortunately, the answer is mostly "cut and paste". The problem is that OmniPage -- like many other OCR programs -- uses text boxes to try to mimic the exact placement of text on the scanned page, and it makes some odd decisions about where one piece of text ends and the next one starts. You can try converting the text boxes to frames -- there's a button for that in the Format Text Box dialog, on the Text Box tab -- and then delete the frame (which is paragraph formatting) to get plain text. But this is a very clumsy multi-step process, and it often leaves the plain text in a different location with respect to the surrounding text. So the simplest solution is usually to cut the text from one text box, paste it into the other text box, and delete the empty box. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.

Re: Text boxes "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 12/27/2008 11:50:45 PM You can usually use Ctrl+Q to remove the frame, since it's rarely part of the paragraph style. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message news:9s7bl4tjpm3ka3pl3ltbei1erei7kp9141[ at ]4ax.com... [Quoted Text] > On Fri, 26 Dec 2008 17:39:02 -0800, DBDAZE > <DBDAZE[ at ]discussions.microsoft.com> > wrote: > >>cI am using OmniPage Professional to scan in a textbook and convert to a >>Word >>file. I do all my editing in Word. As I keep "show text boundaries" >>available, I notice that occasionally part of a sentence is shortened >>prematurely, surrounded by the dotted lines, signifying a short text box >>and >>then the remainder of the sentence and article continues together from the >>next line down appropriately all together. No matter what I do, I can't >>seem >>to lengthen that first line to allow the line to flow properly across the >>page. What am I missing here -- how do I combine the text in the small >>text >>box with the larger text box containing the entire article? > > Unfortunately, the answer is mostly "cut and paste". > > The problem is that OmniPage -- like many other OCR programs -- uses text > boxes > to try to mimic the exact placement of text on the scanned page, and it > makes > some odd decisions about where one piece of text ends and the next one > starts. > > You can try converting the text boxes to frames -- there's a button for > that in > the Format Text Box dialog, on the Text Box tab -- and then delete the > frame > (which is paragraph formatting) to get plain text. But this is a very > clumsy > multi-step process, and it often leaves the plain text in a different > location > with respect to the surrounding text. > > So the simplest solution is usually to cut the text from one text box, > paste it > into the other text box, and delete the empty box. > > -- > Regards, > Jay Freedman > Microsoft Word MVP FAQ: http://word.mvps.org > Email cannot be acknowledged; please post all follow-ups to the newsgroup > so all may benefit. >