Sub-folders in BCM Dallas 3/1/2007 4:56:37 PM Good Afternoon, We are running Office Small Business (as we are a small three man office), and we love our BCM. It works great with vista and It works great with our little network, althrough, two things: One; Is there ANY way to share a calander like a database? This is KILLING us as we need to be able to use one calander of three computers but can't. Two: Is there ANY way to create folders or sub folders in BCM, i've been asked to look into loading invoices from 2006 in the system, and we just create a contact and attach the invoice as a file. BUT I need to have a seperate file for 2006, as the information might be overwhelming to my little group of plumbers. Thanks for all of your help in advance, and anxiously awaiting your answer. -Dallas

Re: Sub-folders in BCM "mrtimpeterson via OfficeKB.com" <u8453[ at ]uwe> 3/1/2007 9:00:45 PM Dallas, I am not a tech expert but I believe your best solution may of course involve the use of an Exchange server networked among your small office users. Exchange can be in use for sharing your standard native Outlook data items via public folders. The Outlook client configured within an Exhange environment is allowed to co-exist with the use of the BCM db add-in. Exchange does not share any of the BCM data though. If the costs for setting up an Exchange server are too high you could also consider a hosted Exchange service for a monthly fee. If you are like me, Exchange might seem like overkill. There is good news however. Slipstick Systems is an Outlook resource website and they have links to several non-exchange alternative Outlook solutions. Go to: http://slipstick.com/calendar/scheduleall.htm. Scroll down along the right side. I have heard good things about the Calendar Browser solution. There are several options there to research and try out. Best wishes, -THP Dallas wrote: [Quoted Text] >Good Afternoon, > >We are running Office Small Business (as we are a small three man office), >and we love our BCM. It works great with vista and It works great with our >little network, althrough, two things: > >One; Is there ANY way to share a calander like a database? This is KILLING >us as we need to be able to use one calander of three computers but can't. > >Two: Is there ANY way to create folders or sub folders in BCM, i've been >asked to look into loading invoices from 2006 in the system, and we just >create a contact and attach the invoice as a file. BUT I need to have a >seperate file for 2006, as the information might be overwhelming to my little >group of plumbers. > >Thanks for all of your help in advance, and anxiously awaiting your answer. > >-Dallas -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.aspx/outlook-bcm/200703/1

Re: Sub-folders in BCM Dallas 3/1/2007 9:22:45 PM Ya, thanks that sounds great! i'll try that, and idea on the folders?? that's the killing me part :(... -Dallas

Re: Sub-folders in BCM "mrtimpeterson via OfficeKB.com" <u8453[ at ]uwe> 3/1/2007 11:04:27 PM As far as I know I believe that you are out of luck with your wish to create sub-folders in BCM. The BCM add-in data is stored in a separate db from the rest of the native Outlook data. BCM shares the same UI with Outlook and appears to be one and the same app however, the functioning structure of this app as designed has some built in, shall we say..."limitations." It was possibly thought that this type of design element would be too complicated for the average small business user to handle. :) -THP Dallas wrote: [Quoted Text] >Ya, thanks that sounds great! i'll try that, and idea on the folders?? that's >the killing me part :(... > >-Dallas -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.aspx/outlook-bcm/200703/1

Re: Sub-folders in BCM "mrtimpeterson via OfficeKB.com" <u8453[ at ]uwe> 3/1/2007 11:13:39 PM Additional thought: If you are networked in a peer to peer configuration you should be able to just enable permissions for the others to access a 2006 invoice folder on your windows directory without trying to have it be "inside" of either Outlook or BCM. This invoice file size sounds quite large. The links to this type of outside data file are all that can be stored within the BCM db anyway which of course you already know of from your original post. -THP mrtimpeterson wrote: [Quoted Text] >As far as I know I believe that you are out of luck with your wish to create >sub-folders in BCM. The BCM add-in data is stored in a separate db from the >rest of the native Outlook data. BCM shares the same UI with Outlook and >appears to be one and the same app however, the functioning structure of this >app as designed has some built in, shall we say..."limitations." It was >possibly thought that this type of design element would be too complicated >for the average small business user to handle. :) > >-THP > >>Ya, thanks that sounds great! i'll try that, and idea on the folders?? that's >>the killing me part :(... >> >>-Dallas -- Message posted via http://www.officekb.com

Re: Sub-folders in BCM "Lon Orenstein" <Lon[ at ]pinpointtools.com> 3/6/2007 4:25:37 PM Dallas: I wonder if you could use Search Folders to show all the invoices you've attached to contacts. It allows you to specify History items as the source of a folder and depending on how you've named or located the files, this might work. Another idea is integrate with MS Office Accounting and make them real invoices, then you can access all them from within a business contact. HTH, Lon ___________________________________________________________ Lon Orenstein pinpointtools, llc Lon[ at ]pinpointtools.com Author of Outlook 2007 Business Contact Manager For Dummies Author of the eBook: Moving from ACT! to Business Contact Manager 800.238.0560 x6104 Toll Free (U.S. only) +1 214.905.0401 x6104 www.pinpointtools.com "mrtimpeterson via OfficeKB.com" <u8453[ at ]uwe> wrote in message news:6e8d17286199c[ at ]uwe... [Quoted Text] > Additional thought: > > If you are networked in a peer to peer configuration you should be able to > just enable permissions for the others to access a 2006 invoice folder on > your windows directory without trying to have it be "inside" of either > Outlook or BCM. This invoice file size sounds quite large. The links to > this type of outside data file are all that can be stored within the BCM > db > anyway which of course you already know of from your original post. > > -THP > > mrtimpeterson wrote: >>As far as I know I believe that you are out of luck with your wish to >>create >>sub-folders in BCM. The BCM add-in data is stored in a separate db from >>the >>rest of the native Outlook data. BCM shares the same UI with Outlook and >>appears to be one and the same app however, the functioning structure of >>this >>app as designed has some built in, shall we say..."limitations." It was >>possibly thought that this type of design element would be too complicated >>for the average small business user to handle. :) >> >>-THP >> >>>Ya, thanks that sounds great! i'll try that, and idea on the folders?? >>>that's >>>the killing me part :(... >>> >>>-Dallas > > -- > Message posted via http://www.officekb.com >