OneNote Do Not Allow Edits Chad 6/9/2007 3:51:00 AM I am putting my training manual in OneNote. I am using screen clippings, highlights, and arrows. Once I finalize a page, I would like to "freeze" it and not allow edits (of course, I would like to edit). What ends up happening is people have the ability to move a picture around and since I added the arrows afterwards, everything is no longer connected. In Excel, the drawing tool would call this "grouping". I would like to avoid the grouping and just password protect the page as "read only". Is this possible or does anyone have another suggestion?

Re: OneNote Do Not Allow Edits "Kathy Jacobs" <call_kathy[ at ]knot.cox.net> 6/9/2007 6:15:52 AM You can password protect sections, but that keeps them from being seen. What if you sent the pictures/arrows/etc. (everything but the text) to the background? Would that freeze it enough? Another idea might be to print the content to OneNote so that you have a graphic of the page there instead of the actual content. If you are using 2007, this allows you to still search the content and copy the text, but it can't be edited. (And, yes - in 2007, you can print OneNote notes to OneNote with the Send to OneNote printer.) -- Kathy Jacobs, Microsoft MVP OneNote and PowerPoint Author of Kathy Jacobs on PowerPoint Get PowerPoint and OneNote information at www.onppt.com I believe life is meant to be lived. But: if we live without making a difference, it makes no difference that we lived "Chad" <Chad[ at ]discussions.microsoft.com> wrote in message news:2ED19750-2F6D-497F-B8AA-FB27467277DD[ at ]microsoft.com... [Quoted Text] >I am putting my training manual in OneNote. I am using screen clippings, > highlights, and arrows. > > Once I finalize a page, I would like to "freeze" it and not allow edits > (of > course, I would like to edit). > > What ends up happening is people have the ability to move a picture around > and since I added the arrows afterwards, everything is no longer > connected. > In Excel, the drawing tool would call this "grouping". I would like to > avoid > the grouping and just password protect the page as "read only". > > Is this possible or does anyone have another suggestion?

Re: OneNote Do Not Allow Edits "Patrick Schmid [MVP]" <pdschmid[ at ]nospam.mvps.org> 6/9/2007 8:38:52 AM You can't do it in OneNote, but you can do it in the file system. Only give users read permission for the folder that contains your notebook. When you do that, the pages will be read-only for them. Interestingly, they can still add notes, but those are only stored locally on their machines. You can either set the permission via NTFS or on the network share itself. I'd go with the NTFS permission (right-click the folder, Properties, Security) Patrick Schmid [OneNote MVP] -------------- http://pschmid.net *** Outlook 2007 Performance Update: http://pschmid.net/blog/2007/04/13/105 Office 2007 RTM Issues: http://pschmid.net/blog/2006/11/13/80 *** Customize Office 2007: http://pschmid.net/office2007/customize RibbonCustomizer Add-In: http://ribboncustomizer.com OneNote 2007: http://pschmid.net/office2007/onenote *** Subscribe to my Office 2007 blog: http://pschmid.net/blog/feed "Chad" <Chad[ at ]discussions.microsoft.com> wrote in message news:2ED19750-2F6D-497F-B8AA-FB27467277DD[ at ]microsoft.com: [Quoted Text] > I am putting my training manual in OneNote. I am using screen clippings, > highlights, and arrows. > > Once I finalize a page, I would like to "freeze" it and not allow edits (of > course, I would like to edit). > > What ends up happening is people have the ability to move a picture around > and since I added the arrows afterwards, everything is no longer connected. > In Excel, the drawing tool would call this "grouping". I would like to avoid > the grouping and just password protect the page as "read only". > > Is this possible or does anyone have another suggestion?

Re: OneNote Do Not Allow Edits Chad 6/9/2007 3:07:00 PM The printing is a good alternative, but I have linked pages and these don't work on the printed page. I must not understand how to send things to the back ground and the front because the highlights, and arrows disappear. It would be great if you could make a sheet read only. I would imagine other people have problems when you edit with ink and the underlying text gets moves. Is this not true for others? I think I will just have to build a file around creating single web pages and using onenote to navigate to these pages. "Kathy Jacobs" wrote: [Quoted Text] > You can password protect sections, but that keeps them from being seen. What > if you sent the pictures/arrows/etc. (everything but the text) to the > background? Would that freeze it enough? > > Another idea might be to print the content to OneNote so that you have a > graphic of the page there instead of the actual content. If you are using > 2007, this allows you to still search the content and copy the text, but it > can't be edited. (And, yes - in 2007, you can print OneNote notes to OneNote > with the Send to OneNote printer.) > > -- > Kathy Jacobs, Microsoft MVP OneNote and PowerPoint > Author of Kathy Jacobs on PowerPoint > Get PowerPoint and OneNote information at www.onppt.com > > I believe life is meant to be lived. But: > if we live without making a difference, it makes no difference that we lived > > "Chad" <Chad[ at ]discussions.microsoft.com> wrote in message > news:2ED19750-2F6D-497F-B8AA-FB27467277DD[ at ]microsoft.com... > >I am putting my training manual in OneNote. I am using screen clippings, > > highlights, and arrows. > > > > Once I finalize a page, I would like to "freeze" it and not allow edits > > (of > > course, I would like to edit). > > > > What ends up happening is people have the ability to move a picture around > > and since I added the arrows afterwards, everything is no longer > > connected. > > In Excel, the drawing tool would call this "grouping". I would like to > > avoid > > the grouping and just password protect the page as "read only". > > > > Is this possible or does anyone have another suggestion? >

Re: OneNote Do Not Allow Edits "Lon Orenstein" <Lon[ at ]pinpointtools.com> 6/9/2007 4:22:14 PM You can also use SnagIt (or other program) to do the screen shots, add the arrows and explanation, and save that all as one graphic. It's the best $50 I've ever spent for doing training manuals and documentation -- fast, easy, robust, and able to convert the graphic into multiple formats. Save the graphic first as a SnagIt file so you can go back and edit all the elements, then do a Save As a JPG or PNG to copy into OneNote. HTH, Lon ___________________________________________________________ Lon Orenstein pinpointtools, llc Lon[ at ]pinpointtools.com Author of Outlook 2007 Business Contact Manager For Dummies Author of the eBook: Moving from ACT! to Business Contact Manager 800.238.0560 x6104 Toll Free (U.S. only) +1 214.905.0401 x6104 www.pinpointtools.com "Patrick Schmid [MVP]" <pdschmid[ at ]nospam.mvps.org> wrote in message news:e8dY$GnqHHA.4768[ at ]TK2MSFTNGP02.phx.gbl... [Quoted Text] > You can't do it in OneNote, but you can do it in the file system. Only > give users read permission for the folder that contains your notebook. > When you do that, the pages will be read-only for them. Interestingly, > they can still add notes, but those are only stored locally on their > machines. > You can either set the permission via NTFS or on the network share itself. > I'd go with the NTFS permission (right-click the folder, Properties, > Security) > > Patrick Schmid [OneNote MVP] > -------------- > http://pschmid.net > *** > Outlook 2007 Performance Update: http://pschmid.net/blog/2007/04/13/105 > Office 2007 RTM Issues: http://pschmid.net/blog/2006/11/13/80 > *** > Customize Office 2007: http://pschmid.net/office2007/customize > RibbonCustomizer Add-In: http://ribboncustomizer.com > OneNote 2007: http://pschmid.net/office2007/onenote > *** > Subscribe to my Office 2007 blog: http://pschmid.net/blog/feed > > > > > "Chad" <Chad[ at ]discussions.microsoft.com> wrote in message > news:2ED19750-2F6D-497F-B8AA-FB27467277DD[ at ]microsoft.com: > >> I am putting my training manual in OneNote. I am using screen clippings, >> highlights, and arrows. >> >> Once I finalize a page, I would like to "freeze" it and not allow edits >> (of >> course, I would like to edit). >> >> What ends up happening is people have the ability to move a picture >> around >> and since I added the arrows afterwards, everything is no longer >> connected. >> In Excel, the drawing tool would call this "grouping". I would like to >> avoid >> the grouping and just password protect the page as "read only". >> >> Is this possible or does anyone have another suggestion? >

Re: OneNote Do Not Allow Edits Chad 6/9/2007 4:43:00 PM That was my first method. I liked the screen clipping picture a little better than what I was getting in SnagIt and the OneNote inks are a little easier to use. Thanks a ton. "Lon Orenstein" wrote: [Quoted Text] > You can also use SnagIt (or other program) to do the screen shots, add the > arrows and explanation, and save that all as one graphic. It's the best $50 > I've ever spent for doing training manuals and documentation -- fast, easy, > robust, and able to convert the graphic into multiple formats. Save the > graphic first as a SnagIt file so you can go back and edit all the elements, > then do a Save As a JPG or PNG to copy into OneNote. > > HTH, > Lon > > ___________________________________________________________ > Lon Orenstein > pinpointtools, llc > Lon[ at ]pinpointtools.com > Author of Outlook 2007 Business Contact Manager For Dummies > Author of the eBook: Moving from ACT! to Business Contact Manager > 800.238.0560 x6104 Toll Free (U.S. only) +1 214.905.0401 x6104 > www.pinpointtools.com > > > "Patrick Schmid [MVP]" <pdschmid[ at ]nospam.mvps.org> wrote in message > news:e8dY$GnqHHA.4768[ at ]TK2MSFTNGP02.phx.gbl... > > You can't do it in OneNote, but you can do it in the file system. Only > > give users read permission for the folder that contains your notebook. > > When you do that, the pages will be read-only for them. Interestingly, > > they can still add notes, but those are only stored locally on their > > machines. > > You can either set the permission via NTFS or on the network share itself. > > I'd go with the NTFS permission (right-click the folder, Properties, > > Security) > > > > Patrick Schmid [OneNote MVP] > > -------------- > > http://pschmid.net > > *** > > Outlook 2007 Performance Update: http://pschmid.net/blog/2007/04/13/105 > > Office 2007 RTM Issues: http://pschmid.net/blog/2006/11/13/80 > > *** > > Customize Office 2007: http://pschmid.net/office2007/customize > > RibbonCustomizer Add-In: http://ribboncustomizer.com > > OneNote 2007: http://pschmid.net/office2007/onenote > > *** > > Subscribe to my Office 2007 blog: http://pschmid.net/blog/feed > > > > > > > > > > "Chad" <Chad[ at ]discussions.microsoft.com> wrote in message > > news:2ED19750-2F6D-497F-B8AA-FB27467277DD[ at ]microsoft.com: > > > >> I am putting my training manual in OneNote. I am using screen clippings, > >> highlights, and arrows. > >> > >> Once I finalize a page, I would like to "freeze" it and not allow edits > >> (of > >> course, I would like to edit). > >> > >> What ends up happening is people have the ability to move a picture > >> around > >> and since I added the arrows afterwards, everything is no longer > >> connected. > >> In Excel, the drawing tool would call this "grouping". I would like to > >> avoid > >> the grouping and just password protect the page as "read only". > >> > >> Is this possible or does anyone have another suggestion? > > > >