Retaining "FileName" field after merging document Cheddarbug10 11/25/2008 8:59:07 PM In my primary document I have a "filename" field code in the footer. After I complete the merge, the field code becomes static. Is there a way to keep the field code in the footer?

Re: Retaining "FileName" field after merging document "Peter Jamieson" <pjj[ at ]KillmapSpjjnet.demon.co.uk> 11/25/2008 9:51:48 PM Well, sort of. You can a. Put a { Filename } field into a blank document, bookmark it as fname and save it as (say) c:\mydocs\fname.doc b. In your mail merge main document use an { INCLUDETEXT "c:\\mydocs\fname.doc" fname } c. Do the merge. The includetext survives. if you update the includetext fields, you shoud see the file name of the container document. The problem of course is that you are left with one or more links to an external document. I'd probably unlink all the INCLUDETEXT fields a.s.a.p To avoid that, I'd probably go for something more like a. use a distinctive { PAGE } field such as { PAGE \#FILENAME } b. merge c. use Edit/Replace or a macro to display field codes and replace PAGE \#FILENAME by FILENAME d. update fields. -- Peter Jamieson http://tips.pjmsn.me.uk "Cheddarbug10" <Cheddarbug10[ at ]discussions.microsoft.com> wrote in message news:F4E45B37-938B-4F65-AB90-0784A4D5D842[ at ]microsoft.com... [Quoted Text] > In my primary document I have a "filename" field code in the footer. > After I > complete the merge, the field code becomes static. Is there a way to keep > the field code in the footer?

Re: Retaining "FileName" field after merging document Cheddarbug10 11/25/2008 10:34:00 PM Thanks for replying. Well, the first option is a bit cumbersome. The 2nd option I've tried. The problem I'm having is that the "merged" document has many sections and the Find/Replace was only finding text in the current section. Any clues as to how I can make a find/replace in footers with many sections? Stephanie~ "Peter Jamieson" wrote: [Quoted Text] > Well, sort of. You can > a. Put a { Filename } field into a blank document, bookmark it as fname and > save it as (say) c:\mydocs\fname.doc > b. In your mail merge main document use an > > { INCLUDETEXT "c:\\mydocs\fname.doc" fname } > > c. Do the merge. The includetext survives. if you update the includetext > fields, you shoud see the file name of the container document. > > The problem of course is that you are left with one or more links to an > external document. I'd probably unlink all the INCLUDETEXT fields a.s.a.p > > To avoid that, I'd probably go for something more like > a. use a distinctive { PAGE } field such as > { PAGE \#FILENAME } > b. merge > c. use Edit/Replace or a macro to display field codes and replace PAGE > \#FILENAME by FILENAME > d. update fields. > > -- > Peter Jamieson > http://tips.pjmsn.me.uk > > "Cheddarbug10" <Cheddarbug10[ at ]discussions.microsoft.com> wrote in message > news:F4E45B37-938B-4F65-AB90-0784A4D5D842[ at ]microsoft.com... > > In my primary document I have a "filename" field code in the footer. > > After I > > complete the merge, the field code becomes static. Is there a way to keep > > the field code in the footer? > >

Re: Retaining "FileName" field after merging document "Peter Jamieson" <pjj[ at ]KillmapSpjjnet.demon.co.uk> 11/26/2008 9:21:02 AM I'd try a bit of VBA code as follows. See Graham Mayor's page for how to install it: http://www.gmayor.com/installing_macro.htm I think this will do: Sub UpdateAllFields() Dim objRange As Word.Range Dim objField As Word.Field For Each objRange In ActiveDocument.StoryRanges Call ProcessFields(objRange) While Not (objRange.NextStoryRange Is Nothing) Set objRange = objRange.NextStoryRange For Each objField In objRange.Fields Call ProcessFields(objRange) Next Wend Next Set objRange = Nothing End Sub Sub ProcessFields(objRange As Range) Dim objField As Word.Field For Each objField In objRange.Fields ' This has to be an exact match If UCase(Trim(objField.Code.Text)) = "PAGE \#FILENAME" Then objField.Code.Text = " FILENAME " objField.Update End If Next End Sub -- Peter Jamieson http://tips.pjmsn.me.uk "Cheddarbug10" <Cheddarbug10[ at ]discussions.microsoft.com> wrote in message news:223B9999-276C-4723-A2A7-2A74EF80BC5D[ at ]microsoft.com... [Quoted Text] > Thanks for replying. > > Well, the first option is a bit cumbersome. The 2nd option I've tried. > The > problem I'm having is that the "merged" document has many sections and the > Find/Replace was only finding text in the current section. Any clues as > to > how I can make a find/replace in footers with many sections? > > Stephanie~ > > > "Peter Jamieson" wrote: > >> Well, sort of. You can >> a. Put a { Filename } field into a blank document, bookmark it as fname >> and >> save it as (say) c:\mydocs\fname.doc >> b. In your mail merge main document use an >> >> { INCLUDETEXT "c:\\mydocs\fname.doc" fname } >> >> c. Do the merge. The includetext survives. if you update the includetext >> fields, you shoud see the file name of the container document. >> >> The problem of course is that you are left with one or more links to an >> external document. I'd probably unlink all the INCLUDETEXT fields a.s.a.p >> >> To avoid that, I'd probably go for something more like >> a. use a distinctive { PAGE } field such as >> { PAGE \#FILENAME } >> b. merge >> c. use Edit/Replace or a macro to display field codes and replace PAGE >> \#FILENAME by FILENAME >> d. update fields. >> >> -- >> Peter Jamieson >> http://tips.pjmsn.me.uk >> >> "Cheddarbug10" <Cheddarbug10[ at ]discussions.microsoft.com> wrote in message >> news:F4E45B37-938B-4F65-AB90-0784A4D5D842[ at ]microsoft.com... >> > In my primary document I have a "filename" field code in the footer. >> > After I >> > complete the merge, the field code becomes static. Is there a way to >> > keep >> > the field code in the footer? >> >>