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If there are actually extra spaces (which you can see by displaying
nonprinting characters), you can delete them, but the way text is justified
is by expanding the spaces on the line. If a line is too "loose," one way to
tighten it up is to hyphenate judiciously.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
"msm8358" <msm8358[ at ]discussions.microsoft.com> wrote in message
news:988848EC-9036-4DE4-AEAA-2C0386EF22B2[ at ]microsoft.com...
[Quoted Text] >
>
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On Dec 13, 9:34 pm, msm8358 <msm8...[ at ]discussions.microsoft.com> wrote:
[Quoted Text] >
It would have been nice if you'd told us what you meant ...
(1) If the words in each justified line aren't spaced out evenly, then
Find all sequences of two spaces and Replace with one space. Keep
repeating until it reports that it made 0 changes.
(2) If the words are too far apart, turn on Hyphenation.
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On Sat, 13 Dec 2008 22:22:41 -0600, "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org>
wrote:
[Quoted Text] >If there are actually extra spaces (which you can see by displaying
>nonprinting characters), you can delete them, but the way text is justified
>is by expanding the spaces on the line. If a line is too "loose," one way to
>tighten it up is to hyphenate judiciously.
Something else that often helps is to turn on "Do full justification like
WordPerfect".
In Word 2003 or earlier, go to Tools > Options > Compatibility and check that
option.
In Word 2007, go to Office button > Word Options > Advanced, scroll all the way
to the bottom and click the Layout Options button, and check that option.
The difference is that Word's default justification only expands the spaces
between words. The WordPerfect option tries to compress the spaces first; if
that doesn't work, then it expands them. This often improves the appearance.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
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On Dec 13, 11:36 pm, Jay Freedman <jay.freed...[ at ]verizon.net> wrote:
[Quoted Text] > On Sat, 13 Dec 2008 22:22:41 -0600, "Suzanne S. Barnhill" <sbarnh...[ at ]mvps..org>
> wrote:
>
> >If there are actually extra spaces (which you can see by displaying
> >nonprinting characters), you can delete them, but the way text is justified
> >is by expanding the spaces on the line. If a line is too "loose," one way to
> >tighten it up is to hyphenate judiciously.
>
> Something else that often helps is to turn on "Do full justification like
> WordPerfect".
>
> In Word 2003 or earlier, go to Tools > Options > Compatibility and check that
> option.
>
> In Word 2007, go to Office button > Word Options > Advanced, scroll all the way
> to the bottom and click the Layout Options button, and check that option.
>
> The difference is that Word's default justification only expands the spaces
> between words. The WordPerfect option tries to compress the spaces first; if
> that doesn't work, then it expands them. This often improves the appearance.
Interesting! It would be nice if MS had somewhere explained that and
any of the other "compatibility" options.
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On Sun, 14 Dec 2008 06:27:54 -0800 (PST), grammatim <grammatim[ at ]verizon.net>
wrote:
[Quoted Text] >On Dec 13, 11:36 pm, Jay Freedman <jay.freed...[ at ]verizon.net> wrote:
>> On Sat, 13 Dec 2008 22:22:41 -0600, "Suzanne S. Barnhill" <sbarnh...[ at ]mvps.org>
>> wrote:
>>
>> >If there are actually extra spaces (which you can see by displaying
>> >nonprinting characters), you can delete them, but the way text is justified
>> >is by expanding the spaces on the line. If a line is too "loose," one way to
>> >tighten it up is to hyphenate judiciously.
>>
>> Something else that often helps is to turn on "Do full justification like
>> WordPerfect".
>>
>> In Word 2003 or earlier, go to Tools > Options > Compatibility and check that
>> option.
>>
>> In Word 2007, go to Office button > Word Options > Advanced, scroll all the way
>> to the bottom and click the Layout Options button, and check that option.
>>
>> The difference is that Word's default justification only expands the spaces
>> between words. The WordPerfect option tries to compress the spaces first; if
>> that doesn't work, then it expands them. This often improves the appearance.
>
>Interesting! It would be nice if MS had somewhere explained that and
>any of the other "compatibility" options.
They did, although it isn't easy to find if you don't know to look for it:
http://support.microsoft.com/?kbid=288792.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
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On Dec 14, 10:34 am, Jay Freedman <jay.freed...[ at ]verizon.net> wrote:
[Quoted Text] > On Sun, 14 Dec 2008 06:27:54 -0800 (PST), grammatim <gramma...[ at ]verizon.net> > wrote: > > > > > > >On Dec 13, 11:36 pm, Jay Freedman <jay.freed...[ at ]verizon.net> wrote: > >> On Sat, 13 Dec 2008 22:22:41 -0600, "Suzanne S. Barnhill" <sbarnh...[ at ]mvps.org> > >> wrote: > > >> >If there are actually extra spaces (which you can see by displaying > >> >nonprinting characters), you can delete them, but the way text is justified > >> >is by expanding the spaces on the line. If a line is too "loose," one way to > >> >tighten it up is to hyphenate judiciously. > > >> Something else that often helps is to turn on "Do full justification like > >> WordPerfect". > > >> In Word 2003 or earlier, go to Tools > Options > Compatibility and check that > >> option. > > >> In Word 2007, go to Office button > Word Options > Advanced, scroll all the way > >> to the bottom and click the Layout Options button, and check that option. > > >> The difference is that Word's default justification only expands the spaces > >> between words. The WordPerfect option tries to compress the spaces first; if > >> that doesn't work, then it expands them. This often improves the appearance. > > >Interesting! It would be nice if MS had somewhere explained that and > >any of the other "compatibility" options. > > They did, although it isn't easy to find if you don't know to look for it: http://support.microsoft.com/?kbid=288792.
At least some of those descriptions were accessible through Help, but
many of them still contain zero information, such as: "Lay out
footnotes like Word 6.x/95/97: This option positions footnotes as they
were in earlier versions of Word." It turned out, in fact, that if
that option is checked, your footnotes can end up many pages away from
their references! And items reading "Used in East Asian word
processing" don't exactly help people who are actually doing East
Asian word processing!
Is there one of those for 2007, where the list in Help stops precisely
at the beginning of Compatibility Options?
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On Sun, 14 Dec 2008 11:29:35 -0800 (PST), grammatim <grammatim[ at ]verizon.net>
wrote:
[Quoted Text] >On Dec 14, 10:34 am, Jay Freedman <jay.freed...[ at ]verizon.net> wrote: >> On Sun, 14 Dec 2008 06:27:54 -0800 (PST), grammatim <gramma...[ at ]verizon.net> >> wrote: >> >> >> >> >> >> >On Dec 13, 11:36 pm, Jay Freedman <jay.freed...[ at ]verizon.net> wrote: >> >> On Sat, 13 Dec 2008 22:22:41 -0600, "Suzanne S. Barnhill" <sbarnh...[ at ]mvps.org> >> >> wrote: >> >> >> >If there are actually extra spaces (which you can see by displaying >> >> >nonprinting characters), you can delete them, but the way text is justified >> >> >is by expanding the spaces on the line. If a line is too "loose," one way to >> >> >tighten it up is to hyphenate judiciously. >> >> >> Something else that often helps is to turn on "Do full justification like >> >> WordPerfect". >> >> >> In Word 2003 or earlier, go to Tools > Options > Compatibility and check that >> >> option. >> >> >> In Word 2007, go to Office button > Word Options > Advanced, scroll all the way >> >> to the bottom and click the Layout Options button, and check that option. >> >> >> The difference is that Word's default justification only expands the spaces >> >> between words. The WordPerfect option tries to compress the spaces first; if >> >> that doesn't work, then it expands them. This often improves the appearance. >> >> >Interesting! It would be nice if MS had somewhere explained that and >> >any of the other "compatibility" options. >> >> They did, although it isn't easy to find if you don't know to look for it: http://support.microsoft.com/?kbid=288792.> >At least some of those descriptions were accessible through Help, but >many of them still contain zero information, such as: "Lay out >footnotes like Word 6.x/95/97: This option positions footnotes as they >were in earlier versions of Word." It turned out, in fact, that if >that option is checked, your footnotes can end up many pages away from >their references! And items reading "Used in East Asian word >processing" don't exactly help people who are actually doing East >Asian word processing! > >Is there one of those for 2007, where the list in Help stops precisely >at the beginning of Compatibility Options?
No, it seems the documentation people haven't gotten around to writing a KB
article for the 2007 version; at least, I couldn't locate it. For the options
that are also present in the previous versions, the existing article's
descriptions are still valid. I haven't done a study of any that are new to
2007.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
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