I wouldn't even try to do it this way. Create a separate merge for the
district coordinator envelopes using a SKIPIF field at the start of the
merge document to SKIP if the addresses are the same, if that is what you
require.
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Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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Brian Beck wrote:
[Quoted Text] > I'm generating correspondence in Word 2003 using a template that
> grabs data from an Access database. The letter will be addressed to
> a superintendent, but a copy of the letter will also be sent to a
> district coordinator. It is easy enough to print an envelope for the
> superintendent, but sometimes the district coordinator has a
> different address then the superintendent, so I was wanting to also
> have the district coordinator's address show up in the letter, only I
> would make that text hidden and thus it would never print out in the
> letter...however, when viewing the letter in Word, I could easily
> highlight the district coordinator's address and print an envelope
> for them.
> The problem I'm having is that when I make the merge fields hidden in
> the template, the first set of the fields simply don't show up in the
> created letter. The template looks like this (they are in a table
> with 2 columns and 1 row):
>
> «SuperintendentFirstName» «SuperintendentMiddleName»
> «SuperintendentLastName» «SuperintendentGenerational»,
> «SuperintendentTitle»
> «DistrictName»
>
> «SuperintendentAddress»
>
> «SuperintendentCity», Texas «SuperintendentZipCode»
> «DTCFirstName» «DTCMiddleName» «DTCLastName» «DTCGenerational»,
> District Testing Coordinator
>
> «DistrictName»
>
> «DTCAddress»
>
> «DTCCity», Texas «DTCZipCode»
>
>
>
> Everything in the right column is marked as hidden, but when I
> perform the merge, this section:
>
> «DTCFirstName» «DTCMiddleName» «DTCLastName» «DTCGenerational»,
> District Testing Coordinator
>
>
>
> never shows up in the letter...it simply starts out by printing the
> DistrictName and proceeds from there.
>
>
>
> When I remove the hidden property in the template, everything shows
> up just fine in the letter.
>
>
>
> Any ideas on how to make this stuff show up in the letter?
>
>
>
> -Brian
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