|
|
We want a footer that includes "Page X of Y" where X equals the page number
and Y equals total pages. The problem, however, is that our footers often
already exists and includes a fair amount of custom design work. In our
experience, selecting a page number from the gallery with the proper format,
replaces the existing footer.
Therefore, how does one simply insert the codes for 'current page' and
'total pages' into the existing text of the footer in order to preserve the
current design?
|
|
Blue Max wrote:
[Quoted Text] > We want a footer that includes "Page X of Y" where X equals the page
> number and Y equals total pages. The problem, however, is that our
> footers often already exists and includes a fair amount of custom
> design work. In our experience, selecting a page number from the
> gallery with the proper format, replaces the existing footer.
>
> Therefore, how does one simply insert the codes for 'current page' and
> 'total pages' into the existing text of the footer in order to
> preserve the current design?
On the Insert > Page Number button, choose the Current Position item instead
of the Bottom of Page item, and choose the Page X of Y entry from that
gallery. It will probably also insert a paragraph mark formatted with Normal
style, which you'll have to delete so the remaining paragraph mark is
formatted in Footer style.
A better solution is to make an AutoText or AutoComplete entry from the text
of the Page X of Y entry, without its paragraph mark, and insert that when
needed instead of using the Page Number button.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
|
|
Thank you for the explanation, Jay. Your last paragraph intrigues me, but
you also lost me. Is it possible you are saying we can simply insert the
codes for current page and total pages somehow? Could you explain a little
further how we do what you are describing in the last paragraph addressing a
'better solution'?
Other programs allow you to type in the text and simply insert the automated
codes, where needed, one at a time. Not sure why it seems to be so
difficult in Word.
Thanks,
Richard
***************
"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message
news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > Blue Max wrote: >> We want a footer that includes "Page X of Y" where X equals the page >> number and Y equals total pages. The problem, however, is that our >> footers often already exists and includes a fair amount of custom >> design work. In our experience, selecting a page number from the >> gallery with the proper format, replaces the existing footer. >> >> Therefore, how does one simply insert the codes for 'current page' and >> 'total pages' into the existing text of the footer in order to >> preserve the current design? > > On the Insert > Page Number button, choose the Current Position item > instead of the Bottom of Page item, and choose the Page X of Y entry from > that gallery. It will probably also insert a paragraph mark formatted with > Normal style, which you'll have to delete so the remaining paragraph mark > is formatted in Footer style. > > A better solution is to make an AutoText or AutoComplete entry from the > text of the Page X of Y entry, without its paragraph mark, and insert that > when needed instead of using the Page Number button. > > -- > Regards, > Jay Freedman > Microsoft Word MVP FAQ: http://word.mvps.org> Email cannot be acknowledged; please post all follow-ups to the newsgroup > so all may benefit. >
|
|
You can insert any field by pressing Ctrl+F9 to insert the field braces and
then typing the field name between them. In this case the relevant fields
are PAGE and NUMPAGES.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"Blue Max" <mailrichard[ at ]msn.com> wrote in message
news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl...
[Quoted Text] > Thank you for the explanation, Jay. Your last paragraph intrigues me, but > you also lost me. Is it possible you are saying we can simply insert the > codes for current page and total pages somehow? Could you explain a > little further how we do what you are describing in the last paragraph > addressing a 'better solution'? > > Other programs allow you to type in the text and simply insert the > automated codes, where needed, one at a time. Not sure why it seems to be > so difficult in Word. > > Thanks, > Richard > > *************** > "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message > news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >> Blue Max wrote: >>> We want a footer that includes "Page X of Y" where X equals the page >>> number and Y equals total pages. The problem, however, is that our >>> footers often already exists and includes a fair amount of custom >>> design work. In our experience, selecting a page number from the >>> gallery with the proper format, replaces the existing footer. >>> >>> Therefore, how does one simply insert the codes for 'current page' and >>> 'total pages' into the existing text of the footer in order to >>> preserve the current design? >> >> On the Insert > Page Number button, choose the Current Position item >> instead of the Bottom of Page item, and choose the Page X of Y entry from >> that gallery. It will probably also insert a paragraph mark formatted >> with Normal style, which you'll have to delete so the remaining paragraph >> mark is formatted in Footer style. >> >> A better solution is to make an AutoText or AutoComplete entry from the >> text of the Page X of Y entry, without its paragraph mark, and insert >> that when needed instead of using the Page Number button. >> >> -- >> Regards, >> Jay Freedman >> Microsoft Word MVP FAQ: http://word.mvps.org>> Email cannot be acknowledged; please post all follow-ups to the newsgroup >> so all may benefit. >> >
|
|
Hi Richard,
As Suzanne says, you _can_ insert fields one at a time, each time you want
them. Being lazy, though, I would prefer to package the entire "Page {PAGE}
of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few
keystrokes to drop it into a footer.
First type the whole expression into some document, using Ctrl+F9 to create
the field braces, and select all of it. Go to Office button > Word Options >
Proofing > AutoCorrect Options. In the dialog that opens, the selected text
will be in the box on the right labeled "With". In the box to its left
labeled "Replace", type an abbreviation that you aren't likely to type for
any other reason -- for example, pxy -- and click the Add button.
Now, any time you type that abbreviation followed by a space or punctuation,
it will automatically be replaced by the Page X of Y expression.
There's more about AutoCorrect at
http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although the
article was written for Word 2003 and earlier, the only thing that's
different about it in Word 2007 is the path to the AutoCorrect Options
dialog.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Suzanne S. Barnhill wrote:
[Quoted Text] > You can insert any field by pressing Ctrl+F9 to insert the field
> braces and then typing the field name between them. In this case the
> relevant fields are PAGE and NUMPAGES.
>
>
> "Blue Max" <mailrichard[ at ]msn.com> wrote in message
> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl...
>> Thank you for the explanation, Jay. Your last paragraph intrigues
>> me, but you also lost me. Is it possible you are saying we can
>> simply insert the codes for current page and total pages somehow? Could
>> you explain a little further how we do what you are describing
>> in the last paragraph addressing a 'better solution'?
>>
>> Other programs allow you to type in the text and simply insert the
>> automated codes, where needed, one at a time. Not sure why it seems
>> to be so difficult in Word.
>>
>> Thanks,
>> Richard
>>
>> ***************
>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message
>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl...
>>> Blue Max wrote:
>>>> We want a footer that includes "Page X of Y" where X equals the
>>>> page number and Y equals total pages. The problem, however, is
>>>> that our footers often already exists and includes a fair amount
>>>> of custom design work. In our experience, selecting a page number
>>>> from the gallery with the proper format, replaces the existing
>>>> footer. Therefore, how does one simply insert the codes for 'current
>>>> page'
>>>> and 'total pages' into the existing text of the footer in order to
>>>> preserve the current design?
>>>
>>> On the Insert > Page Number button, choose the Current Position item
>>> instead of the Bottom of Page item, and choose the Page X of Y
>>> entry from that gallery. It will probably also insert a paragraph
>>> mark formatted with Normal style, which you'll have to delete so
>>> the remaining paragraph mark is formatted in Footer style.
>>>
>>> A better solution is to make an AutoText or AutoComplete entry from
>>> the text of the Page X of Y entry, without its paragraph mark, and
>>> insert that when needed instead of using the Page Number button.
>>>
|
|
Thank you Suzanne, this is wonderful! In fact, it opens up a whole new set
of options we enjoyed in other applications, but did not know how to do in
Word. However, this begs one more question: Where do we find a listing of
all the codes that can be inserted into word in this fashion?
Thank you very much,
Richard
*******************
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
news:uNCpOZ5SJHA.5268[ at ]TK2MSFTNGP04.phx.gbl...
[Quoted Text] > You can insert any field by pressing Ctrl+F9 to insert the field braces > and then typing the field name between them. In this case the relevant > fields are PAGE and NUMPAGES. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > > "Blue Max" <mailrichard[ at ]msn.com> wrote in message > news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >> Thank you for the explanation, Jay. Your last paragraph intrigues me, >> but you also lost me. Is it possible you are saying we can simply insert >> the codes for current page and total pages somehow? Could you explain a >> little further how we do what you are describing in the last paragraph >> addressing a 'better solution'? >> >> Other programs allow you to type in the text and simply insert the >> automated codes, where needed, one at a time. Not sure why it seems to >> be so difficult in Word. >> >> Thanks, >> Richard >> >> *************** >> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>> Blue Max wrote: >>>> We want a footer that includes "Page X of Y" where X equals the page >>>> number and Y equals total pages. The problem, however, is that our >>>> footers often already exists and includes a fair amount of custom >>>> design work. In our experience, selecting a page number from the >>>> gallery with the proper format, replaces the existing footer. >>>> >>>> Therefore, how does one simply insert the codes for 'current page' and >>>> 'total pages' into the existing text of the footer in order to >>>> preserve the current design? >>> >>> On the Insert > Page Number button, choose the Current Position item >>> instead of the Bottom of Page item, and choose the Page X of Y entry >>> from that gallery. It will probably also insert a paragraph mark >>> formatted with Normal style, which you'll have to delete so the >>> remaining paragraph mark is formatted in Footer style. >>> >>> A better solution is to make an AutoText or AutoComplete entry from the >>> text of the Page X of Y entry, without its paragraph mark, and insert >>> that when needed instead of using the Page Number button. >>> >>> -- >>> Regards, >>> Jay Freedman >>> Microsoft Word MVP FAQ: http://word.mvps.org>>> Email cannot be acknowledged; please post all follow-ups to the >>> newsgroup so all may benefit. >>> >> > >
|
|
Thank you, Jay. I really appreciate your insights, along with those of
Suzanne. Your reply takes the automation one step further, which we
appreciate greatly. This aspect also opens up some great possibilities for
codes that we were not aware of until now.
Thank you very much,
Richard
*************
"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message
news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > Hi Richard, > > As Suzanne says, you _can_ insert fields one at a time, each time you want > them. Being lazy, though, I would prefer to package the entire "Page > {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only > a few keystrokes to drop it into a footer. > > First type the whole expression into some document, using Ctrl+F9 to > create the field braces, and select all of it. Go to Office button > Word > Options > Proofing > AutoCorrect Options. In the dialog that opens, the > selected text will be in the box on the right labeled "With". In the box > to its left labeled "Replace", type an abbreviation that you aren't likely > to type for any other reason -- for example, pxy -- and click the Add > button. > > Now, any time you type that abbreviation followed by a space or > punctuation, it will automatically be replaced by the Page X of Y > expression. > > There's more about AutoCorrect at > http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although the > article was written for Word 2003 and earlier, the only thing that's > different about it in Word 2007 is the path to the AutoCorrect Options > dialog. > > -- > Regards, > Jay Freedman > Microsoft Word MVP FAQ: http://word.mvps.org> Email cannot be acknowledged; please post all follow-ups to the newsgroup > so all may benefit. > > Suzanne S. Barnhill wrote: >> You can insert any field by pressing Ctrl+F9 to insert the field >> braces and then typing the field name between them. In this case the >> relevant fields are PAGE and NUMPAGES. >> >> >> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>> Thank you for the explanation, Jay. Your last paragraph intrigues >>> me, but you also lost me. Is it possible you are saying we can >>> simply insert the codes for current page and total pages somehow? Could >>> you explain a little further how we do what you are describing >>> in the last paragraph addressing a 'better solution'? >>> >>> Other programs allow you to type in the text and simply insert the >>> automated codes, where needed, one at a time. Not sure why it seems >>> to be so difficult in Word. >>> >>> Thanks, >>> Richard >>> >>> *************** >>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>> Blue Max wrote: >>>>> We want a footer that includes "Page X of Y" where X equals the >>>>> page number and Y equals total pages. The problem, however, is >>>>> that our footers often already exists and includes a fair amount >>>>> of custom design work. In our experience, selecting a page number >>>>> from the gallery with the proper format, replaces the existing >>>>> footer. Therefore, how does one simply insert the codes for 'current >>>>> page' >>>>> and 'total pages' into the existing text of the footer in order to >>>>> preserve the current design? >>>> >>>> On the Insert > Page Number button, choose the Current Position item >>>> instead of the Bottom of Page item, and choose the Page X of Y >>>> entry from that gallery. It will probably also insert a paragraph >>>> mark formatted with Normal style, which you'll have to delete so >>>> the remaining paragraph mark is formatted in Footer style. >>>> >>>> A better solution is to make an AutoText or AutoComplete entry from >>>> the text of the Page X of Y entry, without its paragraph mark, and >>>> insert that when needed instead of using the Page Number button. >>>> > >
|
|
Forgive me Jay, but a few more questions just occured to me. FIRST, are any
of these standard codes available from the toolbars or menu system in Word
2007? There is something vaguely familiar about these codes, as if I have
seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might
we find a listing of these codes. THIRD, are these codes part of a larger
set of codes, such as data 'merge' codes or 'Visual Basic' codes?
Thanks,
Richard
"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message
news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > Hi Richard, > > As Suzanne says, you _can_ insert fields one at a time, each time you want > them. Being lazy, though, I would prefer to package the entire "Page > {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only > a few keystrokes to drop it into a footer. > > First type the whole expression into some document, using Ctrl+F9 to > create the field braces, and select all of it. Go to Office button > Word > Options > Proofing > AutoCorrect Options. In the dialog that opens, the > selected text will be in the box on the right labeled "With". In the box > to its left labeled "Replace", type an abbreviation that you aren't likely > to type for any other reason -- for example, pxy -- and click the Add > button. > > Now, any time you type that abbreviation followed by a space or > punctuation, it will automatically be replaced by the Page X of Y > expression. > > There's more about AutoCorrect at > http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although the > article was written for Word 2003 and earlier, the only thing that's > different about it in Word 2007 is the path to the AutoCorrect Options > dialog. > > -- > Regards, > Jay Freedman > Microsoft Word MVP FAQ: http://word.mvps.org> Email cannot be acknowledged; please post all follow-ups to the newsgroup > so all may benefit. > > Suzanne S. Barnhill wrote: >> You can insert any field by pressing Ctrl+F9 to insert the field >> braces and then typing the field name between them. In this case the >> relevant fields are PAGE and NUMPAGES. >> >> >> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>> Thank you for the explanation, Jay. Your last paragraph intrigues >>> me, but you also lost me. Is it possible you are saying we can >>> simply insert the codes for current page and total pages somehow? Could >>> you explain a little further how we do what you are describing >>> in the last paragraph addressing a 'better solution'? >>> >>> Other programs allow you to type in the text and simply insert the >>> automated codes, where needed, one at a time. Not sure why it seems >>> to be so difficult in Word. >>> >>> Thanks, >>> Richard >>> >>> *************** >>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>> Blue Max wrote: >>>>> We want a footer that includes "Page X of Y" where X equals the >>>>> page number and Y equals total pages. The problem, however, is >>>>> that our footers often already exists and includes a fair amount >>>>> of custom design work. In our experience, selecting a page number >>>>> from the gallery with the proper format, replaces the existing >>>>> footer. Therefore, how does one simply insert the codes for 'current >>>>> page' >>>>> and 'total pages' into the existing text of the footer in order to >>>>> preserve the current design? >>>> >>>> On the Insert > Page Number button, choose the Current Position item >>>> instead of the Bottom of Page item, and choose the Page X of Y >>>> entry from that gallery. It will probably also insert a paragraph >>>> mark formatted with Normal style, which you'll have to delete so >>>> the remaining paragraph mark is formatted in Footer style. >>>> >>>> A better solution is to make an AutoText or AutoComplete entry from >>>> the text of the Page X of Y entry, without its paragraph mark, and >>>> insert that when needed instead of using the Page Number button. >>>> > >
|
|
Hi Richard,
To answer your first question, the field codes aren't visible on toolbars or
menus in any version of Word, but they can be seen in the Insert Field dialog
(in Word 2007, Insert > Quick Parts > Field) if you click the Field Codes button
in the lower left corner of the dialog. Other than that, you'd see them only if
you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a
single field).
The place to find a list of all field types is in the Insert Field dialog that I
just mentioned. Unfortunately, the Help topics that explain the purpose and
syntax of specific fields are fairly spotty in Word 2007, and what is there is
poorly indexed and hard to find. A better resource is to use Office Online,
which contains the Word 2003 help topics on fields starting at
http://office.microsoft.com/en-us/word/CH061047231033.aspx.
The list of fields should answer the part of your third question about whether
they're part of a larger set: 'merge' codes are simply a subset of field codes.
Visual Basic for Applications (VBA), however, is an entirely different and much
larger topic. Start with
http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and
http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue
this further, start reading the other articles on the MacrosVBA section of the
site, and post questions in microsoft.public.word.vba.beginners.
On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> wrote:
[Quoted Text] >Forgive me Jay, but a few more questions just occured to me. FIRST, are any >of these standard codes available from the toolbars or menu system in Word >2007? There is something vaguely familiar about these codes, as if I have >seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might >we find a listing of these codes. THIRD, are these codes part of a larger >set of codes, such as data 'merge' codes or 'Visual Basic' codes? > >Thanks, >Richard > >"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >> Hi Richard, >> >> As Suzanne says, you _can_ insert fields one at a time, each time you want >> them. Being lazy, though, I would prefer to package the entire "Page >> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only >> a few keystrokes to drop it into a footer. >> >> First type the whole expression into some document, using Ctrl+F9 to >> create the field braces, and select all of it. Go to Office button > Word >> Options > Proofing > AutoCorrect Options. In the dialog that opens, the >> selected text will be in the box on the right labeled "With". In the box >> to its left labeled "Replace", type an abbreviation that you aren't likely >> to type for any other reason -- for example, pxy -- and click the Add >> button. >> >> Now, any time you type that abbreviation followed by a space or >> punctuation, it will automatically be replaced by the Page X of Y >> expression. >> >> There's more about AutoCorrect at >> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although the >> article was written for Word 2003 and earlier, the only thing that's >> different about it in Word 2007 is the path to the AutoCorrect Options >> dialog. >> >> -- >> Regards, >> Jay Freedman >> Microsoft Word MVP FAQ: http://word.mvps.org>> Email cannot be acknowledged; please post all follow-ups to the newsgroup >> so all may benefit. >> >> Suzanne S. Barnhill wrote: >>> You can insert any field by pressing Ctrl+F9 to insert the field >>> braces and then typing the field name between them. In this case the >>> relevant fields are PAGE and NUMPAGES. >>> >>> >>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>> Thank you for the explanation, Jay. Your last paragraph intrigues >>>> me, but you also lost me. Is it possible you are saying we can >>>> simply insert the codes for current page and total pages somehow? Could >>>> you explain a little further how we do what you are describing >>>> in the last paragraph addressing a 'better solution'? >>>> >>>> Other programs allow you to type in the text and simply insert the >>>> automated codes, where needed, one at a time. Not sure why it seems >>>> to be so difficult in Word. >>>> >>>> Thanks, >>>> Richard >>>> >>>> *************** >>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>> Blue Max wrote: >>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>> page number and Y equals total pages. The problem, however, is >>>>>> that our footers often already exists and includes a fair amount >>>>>> of custom design work. In our experience, selecting a page number >>>>>> from the gallery with the proper format, replaces the existing >>>>>> footer. Therefore, how does one simply insert the codes for 'current >>>>>> page' >>>>>> and 'total pages' into the existing text of the footer in order to >>>>>> preserve the current design? >>>>> >>>>> On the Insert > Page Number button, choose the Current Position item >>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>> entry from that gallery. It will probably also insert a paragraph >>>>> mark formatted with Normal style, which you'll have to delete so >>>>> the remaining paragraph mark is formatted in Footer style. >>>>> >>>>> A better solution is to make an AutoText or AutoComplete entry from >>>>> the text of the Page X of Y entry, without its paragraph mark, and >>>>> insert that when needed instead of using the Page Number button. >>>>> >> >> |
|
Thank you again Jay. I profoundly appreciate your insight into this area.
We are slowly transitioning from another wordprocessor and have struggled to
find the automated equivalents in Microsoft Word. The field listings under
'Quick Parts' is exactly what we were looking for and is, most certainly,
where we must have seen these codes before in some sample online
illustration.
I don't know about others, but we often struggle with the 'Help' feature in
Microsoft Office. Perhaps, it's a function of our unfamiliarity with
Microsoft terms or definitions, but it can oft times be very frustrating to
find help on certain, even basic, subjects.
Thank you again,
Richard
***************************
"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message
news:p0lgi45n91gk2mdlap6ldb2f4k6306n6h6[ at ]4ax.com...
[Quoted Text] > Hi Richard, > > To answer your first question, the field codes aren't visible on toolbars > or > menus in any version of Word, but they can be seen in the Insert Field > dialog > (in Word 2007, Insert > Quick Parts > Field) if you click the Field Codes > button > in the lower left corner of the dialog. Other than that, you'd see them > only if > you toggled from field results to field codes with Alt+F9 (or Shift+F9 for > a > single field). > > The place to find a list of all field types is in the Insert Field dialog > that I > just mentioned. Unfortunately, the Help topics that explain the purpose > and > syntax of specific fields are fairly spotty in Word 2007, and what is > there is > poorly indexed and hard to find. A better resource is to use Office > Online, > which contains the Word 2003 help topics on fields starting at > http://office.microsoft.com/en-us/word/CH061047231033.aspx.> > The list of fields should answer the part of your third question about > whether > they're part of a larger set: 'merge' codes are simply a subset of field > codes. > Visual Basic for Applications (VBA), however, is an entirely different and > much > larger topic. Start with > http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and > http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to > pursue > this further, start reading the other articles on the MacrosVBA section of > the > site, and post questions in microsoft.public.word.vba.beginners. > > On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> > wrote: > >>Forgive me Jay, but a few more questions just occured to me. FIRST, are >>any >>of these standard codes available from the toolbars or menu system in Word >>2007? There is something vaguely familiar about these codes, as if I have >>seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might >>we find a listing of these codes. THIRD, are these codes part of a larger >>set of codes, such as data 'merge' codes or 'Visual Basic' codes? >> >>Thanks, >>Richard >> >>"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>> Hi Richard, >>> >>> As Suzanne says, you _can_ insert fields one at a time, each time you >>> want >>> them. Being lazy, though, I would prefer to package the entire "Page >>> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes >>> only >>> a few keystrokes to drop it into a footer. >>> >>> First type the whole expression into some document, using Ctrl+F9 to >>> create the field braces, and select all of it. Go to Office button > >>> Word >>> Options > Proofing > AutoCorrect Options. In the dialog that opens, the >>> selected text will be in the box on the right labeled "With". In the box >>> to its left labeled "Replace", type an abbreviation that you aren't >>> likely >>> to type for any other reason -- for example, pxy -- and click the Add >>> button. >>> >>> Now, any time you type that abbreviation followed by a space or >>> punctuation, it will automatically be replaced by the Page X of Y >>> expression. >>> >>> There's more about AutoCorrect at >>> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although >>> the >>> article was written for Word 2003 and earlier, the only thing that's >>> different about it in Word 2007 is the path to the AutoCorrect Options >>> dialog. >>> >>> -- >>> Regards, >>> Jay Freedman >>> Microsoft Word MVP FAQ: http://word.mvps.org>>> Email cannot be acknowledged; please post all follow-ups to the >>> newsgroup >>> so all may benefit. >>> >>> Suzanne S. Barnhill wrote: >>>> You can insert any field by pressing Ctrl+F9 to insert the field >>>> braces and then typing the field name between them. In this case the >>>> relevant fields are PAGE and NUMPAGES. >>>> >>>> >>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>>> Thank you for the explanation, Jay. Your last paragraph intrigues >>>>> me, but you also lost me. Is it possible you are saying we can >>>>> simply insert the codes for current page and total pages somehow? >>>>> Could >>>>> you explain a little further how we do what you are describing >>>>> in the last paragraph addressing a 'better solution'? >>>>> >>>>> Other programs allow you to type in the text and simply insert the >>>>> automated codes, where needed, one at a time. Not sure why it seems >>>>> to be so difficult in Word. >>>>> >>>>> Thanks, >>>>> Richard >>>>> >>>>> *************** >>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>> Blue Max wrote: >>>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>>> page number and Y equals total pages. The problem, however, is >>>>>>> that our footers often already exists and includes a fair amount >>>>>>> of custom design work. In our experience, selecting a page number >>>>>>> from the gallery with the proper format, replaces the existing >>>>>>> footer. Therefore, how does one simply insert the codes for 'current >>>>>>> page' >>>>>>> and 'total pages' into the existing text of the footer in order to >>>>>>> preserve the current design? >>>>>> >>>>>> On the Insert > Page Number button, choose the Current Position item >>>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>>> entry from that gallery. It will probably also insert a paragraph >>>>>> mark formatted with Normal style, which you'll have to delete so >>>>>> the remaining paragraph mark is formatted in Footer style. >>>>>> >>>>>> A better solution is to make an AutoText or AutoComplete entry from >>>>>> the text of the Page X of Y entry, without its paragraph mark, and >>>>>> insert that when needed instead of using the Page Number button. >>>>>> >>> >>>
|
|
The Help in Word 2007, though slowly improvely, is still pretty hopeless.
The Word 2003 Help topics on field codes can be found starting at
http://office.microsoft.com/en-us/word/CH100992711033.aspx?stt=1
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"Blue Max" <mailrichard[ at ]msn.com> wrote in message
news:%231Kp67TTJHA.5268[ at ]TK2MSFTNGP04.phx.gbl...
[Quoted Text] > Thank you again Jay. I profoundly appreciate your insight into this area. > We are slowly transitioning from another wordprocessor and have struggled > to find the automated equivalents in Microsoft Word. The field listings > under 'Quick Parts' is exactly what we were looking for and is, most > certainly, where we must have seen these codes before in some sample > online illustration. > > I don't know about others, but we often struggle with the 'Help' feature > in Microsoft Office. Perhaps, it's a function of our unfamiliarity with > Microsoft terms or definitions, but it can oft times be very frustrating > to find help on certain, even basic, subjects. > > Thank you again, > Richard > > *************************** > "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message > news:p0lgi45n91gk2mdlap6ldb2f4k6306n6h6[ at ]4ax.com... >> Hi Richard, >> >> To answer your first question, the field codes aren't visible on toolbars >> or >> menus in any version of Word, but they can be seen in the Insert Field >> dialog >> (in Word 2007, Insert > Quick Parts > Field) if you click the Field Codes >> button >> in the lower left corner of the dialog. Other than that, you'd see them >> only if >> you toggled from field results to field codes with Alt+F9 (or Shift+F9 >> for a >> single field). >> >> The place to find a list of all field types is in the Insert Field dialog >> that I >> just mentioned. Unfortunately, the Help topics that explain the purpose >> and >> syntax of specific fields are fairly spotty in Word 2007, and what is >> there is >> poorly indexed and hard to find. A better resource is to use Office >> Online, >> which contains the Word 2003 help topics on fields starting at >> http://office.microsoft.com/en-us/word/CH061047231033.aspx.>> >> The list of fields should answer the part of your third question about >> whether >> they're part of a larger set: 'merge' codes are simply a subset of field >> codes. >> Visual Basic for Applications (VBA), however, is an entirely different >> and much >> larger topic. Start with >> http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and >> http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to >> pursue >> this further, start reading the other articles on the MacrosVBA section >> of the >> site, and post questions in microsoft.public.word.vba.beginners. >> >> On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> >> wrote: >> >>>Forgive me Jay, but a few more questions just occured to me. FIRST, are >>>any >>>of these standard codes available from the toolbars or menu system in >>>Word >>>2007? There is something vaguely familiar about these codes, as if I >>>have >>>seen them elsewhere in the menus. SECOND, as I asked Suzanne, where >>>might >>>we find a listing of these codes. THIRD, are these codes part of a >>>larger >>>set of codes, such as data 'merge' codes or 'Visual Basic' codes? >>> >>>Thanks, >>>Richard >>> >>>"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>> Hi Richard, >>>> >>>> As Suzanne says, you _can_ insert fields one at a time, each time you >>>> want >>>> them. Being lazy, though, I would prefer to package the entire "Page >>>> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes >>>> only >>>> a few keystrokes to drop it into a footer. >>>> >>>> First type the whole expression into some document, using Ctrl+F9 to >>>> create the field braces, and select all of it. Go to Office button > >>>> Word >>>> Options > Proofing > AutoCorrect Options. In the dialog that opens, the >>>> selected text will be in the box on the right labeled "With". In the >>>> box >>>> to its left labeled "Replace", type an abbreviation that you aren't >>>> likely >>>> to type for any other reason -- for example, pxy -- and click the Add >>>> button. >>>> >>>> Now, any time you type that abbreviation followed by a space or >>>> punctuation, it will automatically be replaced by the Page X of Y >>>> expression. >>>> >>>> There's more about AutoCorrect at >>>> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although >>>> the >>>> article was written for Word 2003 and earlier, the only thing that's >>>> different about it in Word 2007 is the path to the AutoCorrect Options >>>> dialog. >>>> >>>> -- >>>> Regards, >>>> Jay Freedman >>>> Microsoft Word MVP FAQ: http://word.mvps.org>>>> Email cannot be acknowledged; please post all follow-ups to the >>>> newsgroup >>>> so all may benefit. >>>> >>>> Suzanne S. Barnhill wrote: >>>>> You can insert any field by pressing Ctrl+F9 to insert the field >>>>> braces and then typing the field name between them. In this case the >>>>> relevant fields are PAGE and NUMPAGES. >>>>> >>>>> >>>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>>>> Thank you for the explanation, Jay. Your last paragraph intrigues >>>>>> me, but you also lost me. Is it possible you are saying we can >>>>>> simply insert the codes for current page and total pages somehow? >>>>>> Could >>>>>> you explain a little further how we do what you are describing >>>>>> in the last paragraph addressing a 'better solution'? >>>>>> >>>>>> Other programs allow you to type in the text and simply insert the >>>>>> automated codes, where needed, one at a time. Not sure why it seems >>>>>> to be so difficult in Word. >>>>>> >>>>>> Thanks, >>>>>> Richard >>>>>> >>>>>> *************** >>>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>> Blue Max wrote: >>>>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>>>> page number and Y equals total pages. The problem, however, is >>>>>>>> that our footers often already exists and includes a fair amount >>>>>>>> of custom design work. In our experience, selecting a page number >>>>>>>> from the gallery with the proper format, replaces the existing >>>>>>>> footer. Therefore, how does one simply insert the codes for >>>>>>>> 'current >>>>>>>> page' >>>>>>>> and 'total pages' into the existing text of the footer in order to >>>>>>>> preserve the current design? >>>>>>> >>>>>>> On the Insert > Page Number button, choose the Current Position item >>>>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>>>> entry from that gallery. It will probably also insert a paragraph >>>>>>> mark formatted with Normal style, which you'll have to delete so >>>>>>> the remaining paragraph mark is formatted in Footer style. >>>>>>> >>>>>>> A better solution is to make an AutoText or AutoComplete entry from >>>>>>> the text of the Page X of Y entry, without its paragraph mark, and >>>>>>> insert that when needed instead of using the Page Number button. >>>>>>> >>>> >>>> > >
|
|
Well, that should be "slowly improving." A recent update is available for
Word 2007 Help (also for Excel and other Office apps). Presumably this
installs some of the Help topics previously available only online, but it
doesn't increase the total number of Help topics available--just makes more
of them available offline.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
news:%23SjQ1hXTJHA.3668[ at ]TK2MSFTNGP03.phx.gbl...
[Quoted Text] > The Help in Word 2007, though slowly improvely, is still pretty hopeless. > The Word 2003 Help topics on field codes can be found starting at > http://office.microsoft.com/en-us/word/CH100992711033.aspx?stt=1> > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > > "Blue Max" <mailrichard[ at ]msn.com> wrote in message > news:%231Kp67TTJHA.5268[ at ]TK2MSFTNGP04.phx.gbl... >> Thank you again Jay. I profoundly appreciate your insight into this >> area. We are slowly transitioning from another wordprocessor and have >> struggled to find the automated equivalents in Microsoft Word. The field >> listings under 'Quick Parts' is exactly what we were looking for and is, >> most certainly, where we must have seen these codes before in some sample >> online illustration. >> >> I don't know about others, but we often struggle with the 'Help' feature >> in Microsoft Office. Perhaps, it's a function of our unfamiliarity with >> Microsoft terms or definitions, but it can oft times be very frustrating >> to find help on certain, even basic, subjects. >> >> Thank you again, >> Richard >> >> *************************** >> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >> news:p0lgi45n91gk2mdlap6ldb2f4k6306n6h6[ at ]4ax.com... >>> Hi Richard, >>> >>> To answer your first question, the field codes aren't visible on >>> toolbars or >>> menus in any version of Word, but they can be seen in the Insert Field >>> dialog >>> (in Word 2007, Insert > Quick Parts > Field) if you click the Field >>> Codes button >>> in the lower left corner of the dialog. Other than that, you'd see them >>> only if >>> you toggled from field results to field codes with Alt+F9 (or Shift+F9 >>> for a >>> single field). >>> >>> The place to find a list of all field types is in the Insert Field >>> dialog that I >>> just mentioned. Unfortunately, the Help topics that explain the purpose >>> and >>> syntax of specific fields are fairly spotty in Word 2007, and what is >>> there is >>> poorly indexed and hard to find. A better resource is to use Office >>> Online, >>> which contains the Word 2003 help topics on fields starting at >>> http://office.microsoft.com/en-us/word/CH061047231033.aspx.>>> >>> The list of fields should answer the part of your third question about >>> whether >>> they're part of a larger set: 'merge' codes are simply a subset of field >>> codes. >>> Visual Basic for Applications (VBA), however, is an entirely different >>> and much >>> larger topic. Start with >>> http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and >>> http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to >>> pursue >>> this further, start reading the other articles on the MacrosVBA section >>> of the >>> site, and post questions in microsoft.public.word.vba.beginners. >>> >>> On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> >>> wrote: >>> >>>>Forgive me Jay, but a few more questions just occured to me. FIRST, are >>>>any >>>>of these standard codes available from the toolbars or menu system in >>>>Word >>>>2007? There is something vaguely familiar about these codes, as if I >>>>have >>>>seen them elsewhere in the menus. SECOND, as I asked Suzanne, where >>>>might >>>>we find a listing of these codes. THIRD, are these codes part of a >>>>larger >>>>set of codes, such as data 'merge' codes or 'Visual Basic' codes? >>>> >>>>Thanks, >>>>Richard >>>> >>>>"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>> Hi Richard, >>>>> >>>>> As Suzanne says, you _can_ insert fields one at a time, each time you >>>>> want >>>>> them. Being lazy, though, I would prefer to package the entire "Page >>>>> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes >>>>> only >>>>> a few keystrokes to drop it into a footer. >>>>> >>>>> First type the whole expression into some document, using Ctrl+F9 to >>>>> create the field braces, and select all of it. Go to Office button > >>>>> Word >>>>> Options > Proofing > AutoCorrect Options. In the dialog that opens, >>>>> the >>>>> selected text will be in the box on the right labeled "With". In the >>>>> box >>>>> to its left labeled "Replace", type an abbreviation that you aren't >>>>> likely >>>>> to type for any other reason -- for example, pxy -- and click the Add >>>>> button. >>>>> >>>>> Now, any time you type that abbreviation followed by a space or >>>>> punctuation, it will automatically be replaced by the Page X of Y >>>>> expression. >>>>> >>>>> There's more about AutoCorrect at >>>>> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although >>>>> the >>>>> article was written for Word 2003 and earlier, the only thing that's >>>>> different about it in Word 2007 is the path to the AutoCorrect Options >>>>> dialog. >>>>> >>>>> -- >>>>> Regards, >>>>> Jay Freedman >>>>> Microsoft Word MVP FAQ: http://word.mvps.org>>>>> Email cannot be acknowledged; please post all follow-ups to the >>>>> newsgroup >>>>> so all may benefit. >>>>> >>>>> Suzanne S. Barnhill wrote: >>>>>> You can insert any field by pressing Ctrl+F9 to insert the field >>>>>> braces and then typing the field name between them. In this case the >>>>>> relevant fields are PAGE and NUMPAGES. >>>>>> >>>>>> >>>>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>>>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>>>>> Thank you for the explanation, Jay. Your last paragraph intrigues >>>>>>> me, but you also lost me. Is it possible you are saying we can >>>>>>> simply insert the codes for current page and total pages somehow? >>>>>>> Could >>>>>>> you explain a little further how we do what you are describing >>>>>>> in the last paragraph addressing a 'better solution'? >>>>>>> >>>>>>> Other programs allow you to type in the text and simply insert the >>>>>>> automated codes, where needed, one at a time. Not sure why it seems >>>>>>> to be so difficult in Word. >>>>>>> >>>>>>> Thanks, >>>>>>> Richard >>>>>>> >>>>>>> *************** >>>>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>>> Blue Max wrote: >>>>>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>>>>> page number and Y equals total pages. The problem, however, is >>>>>>>>> that our footers often already exists and includes a fair amount >>>>>>>>> of custom design work. In our experience, selecting a page number >>>>>>>>> from the gallery with the proper format, replaces the existing >>>>>>>>> footer. Therefore, how does one simply insert the codes for >>>>>>>>> 'current >>>>>>>>> page' >>>>>>>>> and 'total pages' into the existing text of the footer in order to >>>>>>>>> preserve the current design? >>>>>>>> >>>>>>>> On the Insert > Page Number button, choose the Current Position >>>>>>>> item >>>>>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>>>>> entry from that gallery. It will probably also insert a paragraph >>>>>>>> mark formatted with Normal style, which you'll have to delete so >>>>>>>> the remaining paragraph mark is formatted in Footer style. >>>>>>>> >>>>>>>> A better solution is to make an AutoText or AutoComplete entry from >>>>>>>> the text of the Page X of Y entry, without its paragraph mark, and >>>>>>>> insert that when needed instead of using the Page Number button. >>>>>>>> >>>>> >>>>> >> >> > >
|
|
Thank you Suzanne, you have been very helpful. I will review the links you
have provided. Meanwhile, it is nice to know that we are not the only ones
who have struggled with the help engine. We simply can't innumerate how
many times, to our amazement, that we have performed a simple search, often
using a very common term, where the search results have produced a ton of
garbage (no solid hits, even at the top of the list).
Thanks,
Richard
***************
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
news:Oi3P18XTJHA.4452[ at ]TK2MSFTNGP03.phx.gbl...
[Quoted Text] > Well, that should be "slowly improving." A recent update is available for > Word 2007 Help (also for Excel and other Office apps). Presumably this > installs some of the Help topics previously available only online, but it > doesn't increase the total number of Help topics available--just makes > more of them available offline. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:%23SjQ1hXTJHA.3668[ at ]TK2MSFTNGP03.phx.gbl... >> The Help in Word 2007, though slowly improvely, is still pretty hopeless. >> The Word 2003 Help topics on field codes can be found starting at >> http://office.microsoft.com/en-us/word/CH100992711033.aspx?stt=1>> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> >> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >> news:%231Kp67TTJHA.5268[ at ]TK2MSFTNGP04.phx.gbl... >>> Thank you again Jay. I profoundly appreciate your insight into this >>> area. We are slowly transitioning from another wordprocessor and have >>> struggled to find the automated equivalents in Microsoft Word. The >>> field listings under 'Quick Parts' is exactly what we were looking for >>> and is, most certainly, where we must have seen these codes before in >>> some sample online illustration. >>> >>> I don't know about others, but we often struggle with the 'Help' feature >>> in Microsoft Office. Perhaps, it's a function of our unfamiliarity with >>> Microsoft terms or definitions, but it can oft times be very frustrating >>> to find help on certain, even basic, subjects. >>> >>> Thank you again, >>> Richard >>> >>> *************************** >>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>> news:p0lgi45n91gk2mdlap6ldb2f4k6306n6h6[ at ]4ax.com... >>>> Hi Richard, >>>> >>>> To answer your first question, the field codes aren't visible on >>>> toolbars or >>>> menus in any version of Word, but they can be seen in the Insert Field >>>> dialog >>>> (in Word 2007, Insert > Quick Parts > Field) if you click the Field >>>> Codes button >>>> in the lower left corner of the dialog. Other than that, you'd see them >>>> only if >>>> you toggled from field results to field codes with Alt+F9 (or Shift+F9 >>>> for a >>>> single field). >>>> >>>> The place to find a list of all field types is in the Insert Field >>>> dialog that I >>>> just mentioned. Unfortunately, the Help topics that explain the purpose >>>> and >>>> syntax of specific fields are fairly spotty in Word 2007, and what is >>>> there is >>>> poorly indexed and hard to find. A better resource is to use Office >>>> Online, >>>> which contains the Word 2003 help topics on fields starting at >>>> http://office.microsoft.com/en-us/word/CH061047231033.aspx.>>>> >>>> The list of fields should answer the part of your third question about >>>> whether >>>> they're part of a larger set: 'merge' codes are simply a subset of >>>> field codes. >>>> Visual Basic for Applications (VBA), however, is an entirely different >>>> and much >>>> larger topic. Start with >>>> http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and >>>> http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to >>>> pursue >>>> this further, start reading the other articles on the MacrosVBA section >>>> of the >>>> site, and post questions in microsoft.public.word.vba.beginners. >>>> >>>> On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> >>>> wrote: >>>> >>>>>Forgive me Jay, but a few more questions just occured to me. FIRST, >>>>>are any >>>>>of these standard codes available from the toolbars or menu system in >>>>>Word >>>>>2007? There is something vaguely familiar about these codes, as if I >>>>>have >>>>>seen them elsewhere in the menus. SECOND, as I asked Suzanne, where >>>>>might >>>>>we find a listing of these codes. THIRD, are these codes part of a >>>>>larger >>>>>set of codes, such as data 'merge' codes or 'Visual Basic' codes? >>>>> >>>>>Thanks, >>>>>Richard >>>>> >>>>>"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>> Hi Richard, >>>>>> >>>>>> As Suzanne says, you _can_ insert fields one at a time, each time you >>>>>> want >>>>>> them. Being lazy, though, I would prefer to package the entire "Page >>>>>> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes >>>>>> only >>>>>> a few keystrokes to drop it into a footer. >>>>>> >>>>>> First type the whole expression into some document, using Ctrl+F9 to >>>>>> create the field braces, and select all of it. Go to Office button > >>>>>> Word >>>>>> Options > Proofing > AutoCorrect Options. In the dialog that opens, >>>>>> the >>>>>> selected text will be in the box on the right labeled "With". In the >>>>>> box >>>>>> to its left labeled "Replace", type an abbreviation that you aren't >>>>>> likely >>>>>> to type for any other reason -- for example, pxy -- and click the Add >>>>>> button. >>>>>> >>>>>> Now, any time you type that abbreviation followed by a space or >>>>>> punctuation, it will automatically be replaced by the Page X of Y >>>>>> expression. >>>>>> >>>>>> There's more about AutoCorrect at >>>>>> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although >>>>>> the >>>>>> article was written for Word 2003 and earlier, the only thing that's >>>>>> different about it in Word 2007 is the path to the AutoCorrect >>>>>> Options >>>>>> dialog. >>>>>> >>>>>> -- >>>>>> Regards, >>>>>> Jay Freedman >>>>>> Microsoft Word MVP FAQ: http://word.mvps.org>>>>>> Email cannot be acknowledged; please post all follow-ups to the >>>>>> newsgroup >>>>>> so all may benefit. >>>>>> >>>>>> Suzanne S. Barnhill wrote: >>>>>>> You can insert any field by pressing Ctrl+F9 to insert the field >>>>>>> braces and then typing the field name between them. In this case the >>>>>>> relevant fields are PAGE and NUMPAGES. >>>>>>> >>>>>>> >>>>>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>>>>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>>>>>> Thank you for the explanation, Jay. Your last paragraph intrigues >>>>>>>> me, but you also lost me. Is it possible you are saying we can >>>>>>>> simply insert the codes for current page and total pages somehow? >>>>>>>> Could >>>>>>>> you explain a little further how we do what you are describing >>>>>>>> in the last paragraph addressing a 'better solution'? >>>>>>>> >>>>>>>> Other programs allow you to type in the text and simply insert the >>>>>>>> automated codes, where needed, one at a time. Not sure why it >>>>>>>> seems >>>>>>>> to be so difficult in Word. >>>>>>>> >>>>>>>> Thanks, >>>>>>>> Richard >>>>>>>> >>>>>>>> *************** >>>>>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>>>> Blue Max wrote: >>>>>>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>>>>>> page number and Y equals total pages. The problem, however, is >>>>>>>>>> that our footers often already exists and includes a fair amount >>>>>>>>>> of custom design work. In our experience, selecting a page >>>>>>>>>> number >>>>>>>>>> from the gallery with the proper format, replaces the existing >>>>>>>>>> footer. Therefore, how does one simply insert the codes for >>>>>>>>>> 'current >>>>>>>>>> page' >>>>>>>>>> and 'total pages' into the existing text of the footer in order >>>>>>>>>> to >>>>>>>>>> preserve the current design? >>>>>>>>> >>>>>>>>> On the Insert > Page Number button, choose the Current Position >>>>>>>>> item >>>>>>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>>>>>> entry from that gallery. It will probably also insert a paragraph >>>>>>>>> mark formatted with Normal style, which you'll have to delete so >>>>>>>>> the remaining paragraph mark is formatted in Footer style. >>>>>>>>> >>>>>>>>> A better solution is to make an AutoText or AutoComplete entry >>>>>>>>> from >>>>>>>>> the text of the Page X of Y entry, without its paragraph mark, and >>>>>>>>> insert that when needed instead of using the Page Number button. >>>>>>>>> >>>>>> >>>>>> >>> >>> >> >> > >
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|
Sorry, Suzanne, but I did have one other question. Are the French brackets
"{}" that enclose the fieldname codes a special character also, or can we
simply use the keyboard characters (usually available above the shifted
square brackets "[ ]") ?
Thanks,
Richard
*********************
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
news:Oi3P18XTJHA.4452[ at ]TK2MSFTNGP03.phx.gbl...
[Quoted Text] > Well, that should be "slowly improving." A recent update is available for > Word 2007 Help (also for Excel and other Office apps). Presumably this > installs some of the Help topics previously available only online, but it > doesn't increase the total number of Help topics available--just makes > more of them available offline. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:%23SjQ1hXTJHA.3668[ at ]TK2MSFTNGP03.phx.gbl... >> The Help in Word 2007, though slowly improvely, is still pretty hopeless. >> The Word 2003 Help topics on field codes can be found starting at >> http://office.microsoft.com/en-us/word/CH100992711033.aspx?stt=1>> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> >> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >> news:%231Kp67TTJHA.5268[ at ]TK2MSFTNGP04.phx.gbl... >>> Thank you again Jay. I profoundly appreciate your insight into this >>> area. We are slowly transitioning from another wordprocessor and have >>> struggled to find the automated equivalents in Microsoft Word. The >>> field listings under 'Quick Parts' is exactly what we were looking for >>> and is, most certainly, where we must have seen these codes before in >>> some sample online illustration. >>> >>> I don't know about others, but we often struggle with the 'Help' feature >>> in Microsoft Office. Perhaps, it's a function of our unfamiliarity with >>> Microsoft terms or definitions, but it can oft times be very frustrating >>> to find help on certain, even basic, subjects. >>> >>> Thank you again, >>> Richard >>> >>> *************************** >>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>> news:p0lgi45n91gk2mdlap6ldb2f4k6306n6h6[ at ]4ax.com... >>>> Hi Richard, >>>> >>>> To answer your first question, the field codes aren't visible on >>>> toolbars or >>>> menus in any version of Word, but they can be seen in the Insert Field >>>> dialog >>>> (in Word 2007, Insert > Quick Parts > Field) if you click the Field >>>> Codes button >>>> in the lower left corner of the dialog. Other than that, you'd see them >>>> only if >>>> you toggled from field results to field codes with Alt+F9 (or Shift+F9 >>>> for a >>>> single field). >>>> >>>> The place to find a list of all field types is in the Insert Field >>>> dialog that I >>>> just mentioned. Unfortunately, the Help topics that explain the purpose >>>> and >>>> syntax of specific fields are fairly spotty in Word 2007, and what is >>>> there is >>>> poorly indexed and hard to find. A better resource is to use Office >>>> Online, >>>> which contains the Word 2003 help topics on fields starting at >>>> http://office.microsoft.com/en-us/word/CH061047231033.aspx.>>>> >>>> The list of fields should answer the part of your third question about >>>> whether >>>> they're part of a larger set: 'merge' codes are simply a subset of >>>> field codes. >>>> Visual Basic for Applications (VBA), however, is an entirely different >>>> and much >>>> larger topic. Start with >>>> http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and >>>> http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to >>>> pursue >>>> this further, start reading the other articles on the MacrosVBA section >>>> of the >>>> site, and post questions in microsoft.public.word.vba.beginners. >>>> >>>> On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> >>>> wrote: >>>> >>>>>Forgive me Jay, but a few more questions just occured to me. FIRST, >>>>>are any >>>>>of these standard codes available from the toolbars or menu system in >>>>>Word >>>>>2007? There is something vaguely familiar about these codes, as if I >>>>>have >>>>>seen them elsewhere in the menus. SECOND, as I asked Suzanne, where >>>>>might >>>>>we find a listing of these codes. THIRD, are these codes part of a >>>>>larger >>>>>set of codes, such as data 'merge' codes or 'Visual Basic' codes? >>>>> >>>>>Thanks, >>>>>Richard >>>>> >>>>>"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>> Hi Richard, >>>>>> >>>>>> As Suzanne says, you _can_ insert fields one at a time, each time you >>>>>> want >>>>>> them. Being lazy, though, I would prefer to package the entire "Page >>>>>> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes >>>>>> only >>>>>> a few keystrokes to drop it into a footer. >>>>>> >>>>>> First type the whole expression into some document, using Ctrl+F9 to >>>>>> create the field braces, and select all of it. Go to Office button > >>>>>> Word >>>>>> Options > Proofing > AutoCorrect Options. In the dialog that opens, >>>>>> the >>>>>> selected text will be in the box on the right labeled "With". In the >>>>>> box >>>>>> to its left labeled "Replace", type an abbreviation that you aren't >>>>>> likely >>>>>> to type for any other reason -- for example, pxy -- and click the Add >>>>>> button. >>>>>> >>>>>> Now, any time you type that abbreviation followed by a space or >>>>>> punctuation, it will automatically be replaced by the Page X of Y >>>>>> expression. >>>>>> >>>>>> There's more about AutoCorrect at >>>>>> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although >>>>>> the >>>>>> article was written for Word 2003 and earlier, the only thing that's >>>>>> different about it in Word 2007 is the path to the AutoCorrect >>>>>> Options >>>>>> dialog. >>>>>> >>>>>> -- >>>>>> Regards, >>>>>> Jay Freedman >>>>>> Microsoft Word MVP FAQ: http://word.mvps.org>>>>>> Email cannot be acknowledged; please post all follow-ups to the >>>>>> newsgroup >>>>>> so all may benefit. >>>>>> >>>>>> Suzanne S. Barnhill wrote: >>>>>>> You can insert any field by pressing Ctrl+F9 to insert the field >>>>>>> braces and then typing the field name between them. In this case the >>>>>>> relevant fields are PAGE and NUMPAGES. >>>>>>> >>>>>>> >>>>>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>>>>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>>>>>> Thank you for the explanation, Jay. Your last paragraph intrigues >>>>>>>> me, but you also lost me. Is it possible you are saying we can >>>>>>>> simply insert the codes for current page and total pages somehow? >>>>>>>> Could >>>>>>>> you explain a little further how we do what you are describing >>>>>>>> in the last paragraph addressing a 'better solution'? >>>>>>>> >>>>>>>> Other programs allow you to type in the text and simply insert the >>>>>>>> automated codes, where needed, one at a time. Not sure why it >>>>>>>> seems >>>>>>>> to be so difficult in Word. >>>>>>>> >>>>>>>> Thanks, >>>>>>>> Richard >>>>>>>> >>>>>>>> *************** >>>>>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>>>> Blue Max wrote: >>>>>>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>>>>>> page number and Y equals total pages. The problem, however, is >>>>>>>>>> that our footers often already exists and includes a fair amount >>>>>>>>>> of custom design work. In our experience, selecting a page >>>>>>>>>> number >>>>>>>>>> from the gallery with the proper format, replaces the existing >>>>>>>>>> footer. Therefore, how does one simply insert the codes for >>>>>>>>>> 'current >>>>>>>>>> page' >>>>>>>>>> and 'total pages' into the existing text of the footer in order >>>>>>>>>> to >>>>>>>>>> preserve the current design? >>>>>>>>> >>>>>>>>> On the Insert > Page Number button, choose the Current Position >>>>>>>>> item >>>>>>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>>>>>> entry from that gallery. It will probably also insert a paragraph >>>>>>>>> mark formatted with Normal style, which you'll have to delete so >>>>>>>>> the remaining paragraph mark is formatted in Footer style. >>>>>>>>> >>>>>>>>> A better solution is to make an AutoText or AutoComplete entry >>>>>>>>> from >>>>>>>>> the text of the Page X of Y entry, without its paragraph mark, and >>>>>>>>> insert that when needed instead of using the Page Number button. >>>>>>>>> >>>>>> >>>>>> >>> >>> >> >> > >
|
|
Braces {} must be entered using Ctrl+F9 if you're manually creating a field
code. If you're using one of a number of other ways to create a field, the
braces are created automatically by Word.
--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com
"Blue Max" <mailrichard[ at ]msn.com> wrote in message
news:ueWRFkpTJHA.6060[ at ]TK2MSFTNGP06.phx.gbl...
[Quoted Text] > Sorry, Suzanne, but I did have one other question. Are the French > brackets "{}" that enclose the fieldname codes a special character also, > or can we simply use the keyboard characters (usually available above the > shifted square brackets "[ ]") ? > > Thanks, > Richard > > ********************* > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:Oi3P18XTJHA.4452[ at ]TK2MSFTNGP03.phx.gbl... >> Well, that should be "slowly improving." A recent update is available for >> Word 2007 Help (also for Excel and other Office apps). Presumably this >> installs some of the Help topics previously available only online, but it >> doesn't increase the total number of Help topics available--just makes >> more of them available offline. >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >> news:%23SjQ1hXTJHA.3668[ at ]TK2MSFTNGP03.phx.gbl... >>> The Help in Word 2007, though slowly improvely, is still pretty >>> hopeless. The Word 2003 Help topics on field codes can be found starting >>> at http://office.microsoft.com/en-us/word/CH100992711033.aspx?stt=1>>> >>> -- >>> Suzanne S. Barnhill >>> Microsoft MVP (Word) >>> Words into Type >>> Fairhope, Alabama USA >>> >>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>> news:%231Kp67TTJHA.5268[ at ]TK2MSFTNGP04.phx.gbl... >>>> Thank you again Jay. I profoundly appreciate your insight into this >>>> area. We are slowly transitioning from another wordprocessor and have >>>> struggled to find the automated equivalents in Microsoft Word. The >>>> field listings under 'Quick Parts' is exactly what we were looking for >>>> and is, most certainly, where we must have seen these codes before in >>>> some sample online illustration. >>>> >>>> I don't know about others, but we often struggle with the 'Help' >>>> feature in Microsoft Office. Perhaps, it's a function of our >>>> unfamiliarity with Microsoft terms or definitions, but it can oft times >>>> be very frustrating to find help on certain, even basic, subjects. >>>> >>>> Thank you again, >>>> Richard >>>> >>>> *************************** >>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>> news:p0lgi45n91gk2mdlap6ldb2f4k6306n6h6[ at ]4ax.com... >>>>> Hi Richard, >>>>> >>>>> To answer your first question, the field codes aren't visible on >>>>> toolbars or >>>>> menus in any version of Word, but they can be seen in the Insert Field >>>>> dialog >>>>> (in Word 2007, Insert > Quick Parts > Field) if you click the Field >>>>> Codes button >>>>> in the lower left corner of the dialog. Other than that, you'd see >>>>> them only if >>>>> you toggled from field results to field codes with Alt+F9 (or Shift+F9 >>>>> for a >>>>> single field). >>>>> >>>>> The place to find a list of all field types is in the Insert Field >>>>> dialog that I >>>>> just mentioned. Unfortunately, the Help topics that explain the >>>>> purpose and >>>>> syntax of specific fields are fairly spotty in Word 2007, and what is >>>>> there is >>>>> poorly indexed and hard to find. A better resource is to use Office >>>>> Online, >>>>> which contains the Word 2003 help topics on fields starting at >>>>> http://office.microsoft.com/en-us/word/CH061047231033.aspx.>>>>> >>>>> The list of fields should answer the part of your third question about >>>>> whether >>>>> they're part of a larger set: 'merge' codes are simply a subset of >>>>> field codes. >>>>> Visual Basic for Applications (VBA), however, is an entirely different >>>>> and much >>>>> larger topic. Start with >>>>> http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and >>>>> http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to >>>>> pursue >>>>> this further, start reading the other articles on the MacrosVBA >>>>> section of the >>>>> site, and post questions in microsoft.public.word.vba.beginners. >>>>> >>>>> On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> >>>>> wrote: >>>>> >>>>>>Forgive me Jay, but a few more questions just occured to me. FIRST, >>>>>>are any >>>>>>of these standard codes available from the toolbars or menu system in >>>>>>Word >>>>>>2007? There is something vaguely familiar about these codes, as if I >>>>>>have >>>>>>seen them elsewhere in the menus. SECOND, as I asked Suzanne, where >>>>>>might >>>>>>we find a listing of these codes. THIRD, are these codes part of a >>>>>>larger >>>>>>set of codes, such as data 'merge' codes or 'Visual Basic' codes? >>>>>> >>>>>>Thanks, >>>>>>Richard >>>>>> >>>>>>"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>> Hi Richard, >>>>>>> >>>>>>> As Suzanne says, you _can_ insert fields one at a time, each time >>>>>>> you want >>>>>>> them. Being lazy, though, I would prefer to package the entire "Page >>>>>>> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it >>>>>>> takes only >>>>>>> a few keystrokes to drop it into a footer. >>>>>>> >>>>>>> First type the whole expression into some document, using Ctrl+F9 to >>>>>>> create the field braces, and select all of it. Go to Office button > >>>>>>> Word >>>>>>> Options > Proofing > AutoCorrect Options. In the dialog that opens, >>>>>>> the >>>>>>> selected text will be in the box on the right labeled "With". In the >>>>>>> box >>>>>>> to its left labeled "Replace", type an abbreviation that you aren't >>>>>>> likely >>>>>>> to type for any other reason -- for example, pxy -- and click the >>>>>>> Add >>>>>>> button. >>>>>>> >>>>>>> Now, any time you type that abbreviation followed by a space or >>>>>>> punctuation, it will automatically be replaced by the Page X of Y >>>>>>> expression. >>>>>>> >>>>>>> There's more about AutoCorrect at >>>>>>> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. >>>>>>> Although the >>>>>>> article was written for Word 2003 and earlier, the only thing that's >>>>>>> different about it in Word 2007 is the path to the AutoCorrect >>>>>>> Options >>>>>>> dialog. >>>>>>> >>>>>>> -- >>>>>>> Regards, >>>>>>> Jay Freedman >>>>>>> Microsoft Word MVP FAQ: http://word.mvps.org>>>>>>> Email cannot be acknowledged; please post all follow-ups to the >>>>>>> newsgroup >>>>>>> so all may benefit. >>>>>>> >>>>>>> Suzanne S. Barnhill wrote: >>>>>>>> You can insert any field by pressing Ctrl+F9 to insert the field >>>>>>>> braces and then typing the field name between them. In this case >>>>>>>> the >>>>>>>> relevant fields are PAGE and NUMPAGES. >>>>>>>> >>>>>>>> >>>>>>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>>>>>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>>>>>>> Thank you for the explanation, Jay. Your last paragraph intrigues >>>>>>>>> me, but you also lost me. Is it possible you are saying we can >>>>>>>>> simply insert the codes for current page and total pages somehow? >>>>>>>>> Could >>>>>>>>> you explain a little further how we do what you are describing >>>>>>>>> in the last paragraph addressing a 'better solution'? >>>>>>>>> >>>>>>>>> Other programs allow you to type in the text and simply insert the >>>>>>>>> automated codes, where needed, one at a time. Not sure why it >>>>>>>>> seems >>>>>>>>> to be so difficult in Word. >>>>>>>>> >>>>>>>>> Thanks, >>>>>>>>> Richard >>>>>>>>> >>>>>>>>> *************** >>>>>>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>>>>> Blue Max wrote: >>>>>>>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>>>>>>> page number and Y equals total pages. The problem, however, is >>>>>>>>>>> that our footers often already exists and includes a fair amount >>>>>>>>>>> of custom design work. In our experience, selecting a page >>>>>>>>>>> number >>>>>>>>>>> from the gallery with the proper format, replaces the existing >>>>>>>>>>> footer. Therefore, how does one simply insert the codes for >>>>>>>>>>> 'current >>>>>>>>>>> page' >>>>>>>>>>> and 'total pages' into the existing text of the footer in order >>>>>>>>>>> to >>>>>>>>>>> preserve the current design? >>>>>>>>>> >>>>>>>>>> On the Insert > Page Number button, choose the Current Position >>>>>>>>>> item >>>>>>>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>>>>>>> entry from that gallery. It will probably also insert a paragraph >>>>>>>>>> mark formatted with Normal style, which you'll have to delete so >>>>>>>>>> the remaining paragraph mark is formatted in Footer style. >>>>>>>>>> >>>>>>>>>> A better solution is to make an AutoText or AutoComplete entry >>>>>>>>>> from >>>>>>>>>> the text of the Page X of Y entry, without its paragraph mark, >>>>>>>>>> and >>>>>>>>>> insert that when needed instead of using the Page Number button. >>>>>>>>>> >>>>>>> >>>>>>> >>>> >>>> >>> >>> >> >> >
|
|
The brackets -- which are field delimiters -- are most definitely special
characters. As Suzanne mentioned in a post very far down this thread, you press
Ctrl+F9 to insert the pair and then type the field code between them. Simply
typing the keyboard characters will _not_ work; all you'll have then is text,
not a field.
Jay
On Mon, 24 Nov 2008 17:59:04 -0700, "Blue Max" <mailrichard[ at ]msn.com> wrote:
[Quoted Text] >Sorry, Suzanne, but I did have one other question. Are the French brackets >"{}" that enclose the fieldname codes a special character also, or can we >simply use the keyboard characters (usually available above the shifted >square brackets "[ ]") ? > >Thanks, >Richard > >********************* >"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >news:Oi3P18XTJHA.4452[ at ]TK2MSFTNGP03.phx.gbl... >> Well, that should be "slowly improving." A recent update is available for >> Word 2007 Help (also for Excel and other Office apps). Presumably this >> installs some of the Help topics previously available only online, but it >> doesn't increase the total number of Help topics available--just makes >> more of them available offline. >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >> news:%23SjQ1hXTJHA.3668[ at ]TK2MSFTNGP03.phx.gbl... >>> The Help in Word 2007, though slowly improvely, is still pretty hopeless. >>> The Word 2003 Help topics on field codes can be found starting at >>> http://office.microsoft.com/en-us/word/CH100992711033.aspx?stt=1>>> >>> -- >>> Suzanne S. Barnhill >>> Microsoft MVP (Word) >>> Words into Type >>> Fairhope, Alabama USA >>> >>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>> news:%231Kp67TTJHA.5268[ at ]TK2MSFTNGP04.phx.gbl... >>>> Thank you again Jay. I profoundly appreciate your insight into this >>>> area. We are slowly transitioning from another wordprocessor and have >>>> struggled to find the automated equivalents in Microsoft Word. The >>>> field listings under 'Quick Parts' is exactly what we were looking for >>>> and is, most certainly, where we must have seen these codes before in >>>> some sample online illustration. >>>> >>>> I don't know about others, but we often struggle with the 'Help' feature >>>> in Microsoft Office. Perhaps, it's a function of our unfamiliarity with >>>> Microsoft terms or definitions, but it can oft times be very frustrating >>>> to find help on certain, even basic, subjects. >>>> >>>> Thank you again, >>>> Richard >>>> >>>> *************************** >>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>> news:p0lgi45n91gk2mdlap6ldb2f4k6306n6h6[ at ]4ax.com... >>>>> Hi Richard, >>>>> >>>>> To answer your first question, the field codes aren't visible on >>>>> toolbars or >>>>> menus in any version of Word, but they can be seen in the Insert Field >>>>> dialog >>>>> (in Word 2007, Insert > Quick Parts > Field) if you click the Field >>>>> Codes button >>>>> in the lower left corner of the dialog. Other than that, you'd see them >>>>> only if >>>>> you toggled from field results to field codes with Alt+F9 (or Shift+F9 >>>>> for a >>>>> single field). >>>>> >>>>> The place to find a list of all field types is in the Insert Field >>>>> dialog that I >>>>> just mentioned. Unfortunately, the Help topics that explain the purpose >>>>> and >>>>> syntax of specific fields are fairly spotty in Word 2007, and what is >>>>> there is >>>>> poorly indexed and hard to find. A better resource is to use Office >>>>> Online, >>>>> which contains the Word 2003 help topics on fields starting at >>>>> http://office.microsoft.com/en-us/word/CH061047231033.aspx.>>>>> >>>>> The list of fields should answer the part of your third question about >>>>> whether >>>>> they're part of a larger set: 'merge' codes are simply a subset of >>>>> field codes. >>>>> Visual Basic for Applications (VBA), however, is an entirely different >>>>> and much >>>>> larger topic. Start with >>>>> http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and >>>>> http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to >>>>> pursue >>>>> this further, start reading the other articles on the MacrosVBA section >>>>> of the >>>>> site, and post questions in microsoft.public.word.vba.beginners. >>>>> >>>>> On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> >>>>> wrote: >>>>> >>>>>>Forgive me Jay, but a few more questions just occured to me. FIRST, >>>>>>are any >>>>>>of these standard codes available from the toolbars or menu system in >>>>>>Word >>>>>>2007? There is something vaguely familiar about these codes, as if I >>>>>>have >>>>>>seen them elsewhere in the menus. SECOND, as I asked Suzanne, where >>>>>>might >>>>>>we find a listing of these codes. THIRD, are these codes part of a >>>>>>larger >>>>>>set of codes, such as data 'merge' codes or 'Visual Basic' codes? >>>>>> >>>>>>Thanks, >>>>>>Richard >>>>>> >>>>>>"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>> Hi Richard, >>>>>>> >>>>>>> As Suzanne says, you _can_ insert fields one at a time, each time you >>>>>>> want >>>>>>> them. Being lazy, though, I would prefer to package the entire "Page >>>>>>> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes >>>>>>> only >>>>>>> a few keystrokes to drop it into a footer. >>>>>>> >>>>>>> First type the whole expression into some document, using Ctrl+F9 to >>>>>>> create the field braces, and select all of it. Go to Office button > >>>>>>> Word >>>>>>> Options > Proofing > AutoCorrect Options. In the dialog that opens, >>>>>>> the >>>>>>> selected text will be in the box on the right labeled "With". In the >>>>>>> box >>>>>>> to its left labeled "Replace", type an abbreviation that you aren't >>>>>>> likely >>>>>>> to type for any other reason -- for example, pxy -- and click the Add >>>>>>> button. >>>>>>> >>>>>>> Now, any time you type that abbreviation followed by a space or >>>>>>> punctuation, it will automatically be replaced by the Page X of Y >>>>>>> expression. >>>>>>> >>>>>>> There's more about AutoCorrect at >>>>>>> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. Although >>>>>>> the >>>>>>> article was written for Word 2003 and earlier, the only thing that's >>>>>>> different about it in Word 2007 is the path to the AutoCorrect >>>>>>> Options >>>>>>> dialog. >>>>>>> >>>>>>> -- >>>>>>> Regards, >>>>>>> Jay Freedman >>>>>>> Microsoft Word MVP FAQ: http://word.mvps.org>>>>>>> Email cannot be acknowledged; please post all follow-ups to the >>>>>>> newsgroup >>>>>>> so all may benefit. >>>>>>> >>>>>>> Suzanne S. Barnhill wrote: >>>>>>>> You can insert any field by pressing Ctrl+F9 to insert the field >>>>>>>> braces and then typing the field name between them. In this case the >>>>>>>> relevant fields are PAGE and NUMPAGES. >>>>>>>> >>>>>>>> >>>>>>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>>>>>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>>>>>>> Thank you for the explanation, Jay. Your last paragraph intrigues >>>>>>>>> me, but you also lost me. Is it possible you are saying we can >>>>>>>>> simply insert the codes for current page and total pages somehow? >>>>>>>>> Could >>>>>>>>> you explain a little further how we do what you are describing >>>>>>>>> in the last paragraph addressing a 'better solution'? >>>>>>>>> >>>>>>>>> Other programs allow you to type in the text and simply insert the >>>>>>>>> automated codes, where needed, one at a time. Not sure why it >>>>>>>>> seems >>>>>>>>> to be so difficult in Word. >>>>>>>>> >>>>>>>>> Thanks, >>>>>>>>> Richard >>>>>>>>> >>>>>>>>> *************** >>>>>>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>>>>> Blue Max wrote: >>>>>>>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>>>>>>> page number and Y equals total pages. The problem, however, is >>>>>>>>>>> that our footers often already exists and includes a fair amount >>>>>>>>>>> of custom design work. In our experience, selecting a page >>>>>>>>>>> number >>>>>>>>>>> from the gallery with the proper format, replaces the existing >>>>>>>>>>> footer. Therefore, how does one simply insert the codes for >>>>>>>>>>> 'current >>>>>>>>>>> page' >>>>>>>>>>> and 'total pages' into the existing text of the footer in order >>>>>>>>>>> to >>>>>>>>>>> preserve the current design? >>>>>>>>>> >>>>>>>>>> On the Insert > Page Number button, choose the Current Position >>>>>>>>>> item >>>>>>>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>>>>>>> entry from that gallery. It will probably also insert a paragraph >>>>>>>>>> mark formatted with Normal style, which you'll have to delete so >>>>>>>>>> the remaining paragraph mark is formatted in Footer style. >>>>>>>>>> >>>>>>>>>> A better solution is to make an AutoText or AutoComplete entry >>>>>>>>>> from >>>>>>>>>> the text of the Page X of Y entry, without its paragraph mark, and >>>>>>>>>> insert that when needed instead of using the Page Number button. >>>>>>>>>> >>>>>>> >>>>>>> >>>> >>>> >>> >>> >> >> |
|
Thank you very much, Herb. You also mentioned other ways to create a field,
what might those be?
Thanks,
Richard
**********************
"Herb Tyson [MVP]" <herb[ at ]1x2y3z.xnw> wrote in message
news:eo7iRNqTJHA.4180[ at ]TK2MSFTNGP02.phx.gbl...
[Quoted Text] > Braces {} must be entered using Ctrl+F9 if you're manually creating a > field code. If you're using one of a number of other ways to create a > field, the braces are created automatically by Word. > > -- > Herb Tyson MS MVP > Author of the Word 2007 Bible > Blog: http://word2007bible.herbtyson.com> Web: http://www.herbtyson.com> > > "Blue Max" <mailrichard[ at ]msn.com> wrote in message > news:ueWRFkpTJHA.6060[ at ]TK2MSFTNGP06.phx.gbl... >> Sorry, Suzanne, but I did have one other question. Are the French >> brackets "{}" that enclose the fieldname codes a special character also, >> or can we simply use the keyboard characters (usually available above the >> shifted square brackets "[ ]") ? >> >> Thanks, >> Richard >> >> ********************* >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >> news:Oi3P18XTJHA.4452[ at ]TK2MSFTNGP03.phx.gbl... >>> Well, that should be "slowly improving." A recent update is available >>> for Word 2007 Help (also for Excel and other Office apps). Presumably >>> this installs some of the Help topics previously available only online, >>> but it doesn't increase the total number of Help topics available--just >>> makes more of them available offline. >>> >>> -- >>> Suzanne S. Barnhill >>> Microsoft MVP (Word) >>> Words into Type >>> Fairhope, Alabama USA >>> >>> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >>> news:%23SjQ1hXTJHA.3668[ at ]TK2MSFTNGP03.phx.gbl... >>>> The Help in Word 2007, though slowly improvely, is still pretty >>>> hopeless. The Word 2003 Help topics on field codes can be found >>>> starting at >>>> http://office.microsoft.com/en-us/word/CH100992711033.aspx?stt=1>>>> >>>> -- >>>> Suzanne S. Barnhill >>>> Microsoft MVP (Word) >>>> Words into Type >>>> Fairhope, Alabama USA >>>> >>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>> news:%231Kp67TTJHA.5268[ at ]TK2MSFTNGP04.phx.gbl... >>>>> Thank you again Jay. I profoundly appreciate your insight into this >>>>> area. We are slowly transitioning from another wordprocessor and have >>>>> struggled to find the automated equivalents in Microsoft Word. The >>>>> field listings under 'Quick Parts' is exactly what we were looking for >>>>> and is, most certainly, where we must have seen these codes before in >>>>> some sample online illustration. >>>>> >>>>> I don't know about others, but we often struggle with the 'Help' >>>>> feature in Microsoft Office. Perhaps, it's a function of our >>>>> unfamiliarity with Microsoft terms or definitions, but it can oft >>>>> times be very frustrating to find help on certain, even basic, >>>>> subjects. >>>>> >>>>> Thank you again, >>>>> Richard >>>>> >>>>> *************************** >>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>> news:p0lgi45n91gk2mdlap6ldb2f4k6306n6h6[ at ]4ax.com... >>>>>> Hi Richard, >>>>>> >>>>>> To answer your first question, the field codes aren't visible on >>>>>> toolbars or >>>>>> menus in any version of Word, but they can be seen in the Insert >>>>>> Field dialog >>>>>> (in Word 2007, Insert > Quick Parts > Field) if you click the Field >>>>>> Codes button >>>>>> in the lower left corner of the dialog. Other than that, you'd see >>>>>> them only if >>>>>> you toggled from field results to field codes with Alt+F9 (or >>>>>> Shift+F9 for a >>>>>> single field). >>>>>> >>>>>> The place to find a list of all field types is in the Insert Field >>>>>> dialog that I >>>>>> just mentioned. Unfortunately, the Help topics that explain the >>>>>> purpose and >>>>>> syntax of specific fields are fairly spotty in Word 2007, and what is >>>>>> there is >>>>>> poorly indexed and hard to find. A better resource is to use Office >>>>>> Online, >>>>>> which contains the Word 2003 help topics on fields starting at >>>>>> http://office.microsoft.com/en-us/word/CH061047231033.aspx.>>>>>> >>>>>> The list of fields should answer the part of your third question >>>>>> about whether >>>>>> they're part of a larger set: 'merge' codes are simply a subset of >>>>>> field codes. >>>>>> Visual Basic for Applications (VBA), however, is an entirely >>>>>> different and much >>>>>> larger topic. Start with >>>>>> http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and >>>>>> http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to >>>>>> pursue >>>>>> this further, start reading the other articles on the MacrosVBA >>>>>> section of the >>>>>> site, and post questions in microsoft.public.word.vba.beginners. >>>>>> >>>>>> On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> >>>>>> wrote: >>>>>> >>>>>>>Forgive me Jay, but a few more questions just occured to me. FIRST, >>>>>>>are any >>>>>>>of these standard codes available from the toolbars or menu system in >>>>>>>Word >>>>>>>2007? There is something vaguely familiar about these codes, as if I >>>>>>>have >>>>>>>seen them elsewhere in the menus. SECOND, as I asked Suzanne, where >>>>>>>might >>>>>>>we find a listing of these codes. THIRD, are these codes part of a >>>>>>>larger >>>>>>>set of codes, such as data 'merge' codes or 'Visual Basic' codes? >>>>>>> >>>>>>>Thanks, >>>>>>>Richard >>>>>>> >>>>>>>"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>>news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>>> Hi Richard, >>>>>>>> >>>>>>>> As Suzanne says, you _can_ insert fields one at a time, each time >>>>>>>> you want >>>>>>>> them. Being lazy, though, I would prefer to package the entire >>>>>>>> "Page >>>>>>>> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it >>>>>>>> takes only >>>>>>>> a few keystrokes to drop it into a footer. >>>>>>>> >>>>>>>> First type the whole expression into some document, using Ctrl+F9 >>>>>>>> to >>>>>>>> create the field braces, and select all of it. Go to Office button >>>>>>>> > Word >>>>>>>> Options > Proofing > AutoCorrect Options. In the dialog that opens, >>>>>>>> the >>>>>>>> selected text will be in the box on the right labeled "With". In >>>>>>>> the box >>>>>>>> to its left labeled "Replace", type an abbreviation that you aren't >>>>>>>> likely >>>>>>>> to type for any other reason -- for example, pxy -- and click the >>>>>>>> Add >>>>>>>> button. >>>>>>>> >>>>>>>> Now, any time you type that abbreviation followed by a space or >>>>>>>> punctuation, it will automatically be replaced by the Page X of Y >>>>>>>> expression. >>>>>>>> >>>>>>>> There's more about AutoCorrect at >>>>>>>> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. >>>>>>>> Although the >>>>>>>> article was written for Word 2003 and earlier, the only thing >>>>>>>> that's >>>>>>>> different about it in Word 2007 is the path to the AutoCorrect >>>>>>>> Options >>>>>>>> dialog. >>>>>>>> >>>>>>>> -- >>>>>>>> Regards, >>>>>>>> Jay Freedman >>>>>>>> Microsoft Word MVP FAQ: http://word.mvps.org>>>>>>>> Email cannot be acknowledged; please post all follow-ups to the >>>>>>>> newsgroup >>>>>>>> so all may benefit. >>>>>>>> >>>>>>>> Suzanne S. Barnhill wrote: >>>>>>>>> You can insert any field by pressing Ctrl+F9 to insert the field >>>>>>>>> braces and then typing the field name between them. In this case >>>>>>>>> the >>>>>>>>> relevant fields are PAGE and NUMPAGES. >>>>>>>>> >>>>>>>>> >>>>>>>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>>>>>>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>>>>>>>> Thank you for the explanation, Jay. Your last paragraph >>>>>>>>>> intrigues >>>>>>>>>> me, but you also lost me. Is it possible you are saying we can >>>>>>>>>> simply insert the codes for current page and total pages somehow? >>>>>>>>>> Could >>>>>>>>>> you explain a little further how we do what you are describing >>>>>>>>>> in the last paragraph addressing a 'better solution'? >>>>>>>>>> >>>>>>>>>> Other programs allow you to type in the text and simply insert >>>>>>>>>> the >>>>>>>>>> automated codes, where needed, one at a time. Not sure why it >>>>>>>>>> seems >>>>>>>>>> to be so difficult in Word. >>>>>>>>>> >>>>>>>>>> Thanks, >>>>>>>>>> Richard >>>>>>>>>> >>>>>>>>>> *************** >>>>>>>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>>>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>>>>>> Blue Max wrote: >>>>>>>>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>>>>>>>> page number and Y equals total pages. The problem, however, is >>>>>>>>>>>> that our footers often already exists and includes a fair >>>>>>>>>>>> amount >>>>>>>>>>>> of custom design work. In our experience, selecting a page >>>>>>>>>>>> number >>>>>>>>>>>> from the gallery with the proper format, replaces the existing >>>>>>>>>>>> footer. Therefore, how does one simply insert the codes for >>>>>>>>>>>> 'current >>>>>>>>>>>> page' >>>>>>>>>>>> and 'total pages' into the existing text of the footer in order >>>>>>>>>>>> to >>>>>>>>>>>> preserve the current design? >>>>>>>>>>> >>>>>>>>>>> On the Insert > Page Number button, choose the Current Position >>>>>>>>>>> item >>>>>>>>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>>>>>>>> entry from that gallery. It will probably also insert a >>>>>>>>>>> paragraph >>>>>>>>>>> mark formatted with Normal style, which you'll have to delete so >>>>>>>>>>> the remaining paragraph mark is formatted in Footer style. >>>>>>>>>>> >>>>>>>>>>> A better solution is to make an AutoText or AutoComplete entry >>>>>>>>>>> from >>>>>>>>>>> the text of the Page X of Y entry, without its paragraph mark, >>>>>>>>>>> and >>>>>>>>>>> insert that when needed instead of using the Page Number button. >>>>>>>>>>> >>>>>>>> >>>>>>>> >>>>> >>>>> >>>> >>>> >>> >>> >> >
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Thank you, Jay. I apparently overlooked Suzanne's instruction to use the
CTRL-F9 key.
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"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message
news:3snmi4h1uhh7jr1aeu8sssvd2k9dkvfb69[ at ]4ax.com...
[Quoted Text] > The brackets -- which are field delimiters -- are most definitely special > characters. As Suzanne mentioned in a post very far down this thread, you > press > Ctrl+F9 to insert the pair and then type the field code between them. > Simply > typing the keyboard characters will _not_ work; all you'll have then is > text, > not a field. > > Jay > > On Mon, 24 Nov 2008 17:59:04 -0700, "Blue Max" <mailrichard[ at ]msn.com> > wrote: > >>Sorry, Suzanne, but I did have one other question. Are the French >>brackets >>"{}" that enclose the fieldname codes a special character also, or can we >>simply use the keyboard characters (usually available above the shifted >>square brackets "[ ]") ? >> >>Thanks, >>Richard >> >>********************* >>"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >>news:Oi3P18XTJHA.4452[ at ]TK2MSFTNGP03.phx.gbl... >>> Well, that should be "slowly improving." A recent update is available >>> for >>> Word 2007 Help (also for Excel and other Office apps). Presumably this >>> installs some of the Help topics previously available only online, but >>> it >>> doesn't increase the total number of Help topics available--just makes >>> more of them available offline. >>> >>> -- >>> Suzanne S. Barnhill >>> Microsoft MVP (Word) >>> Words into Type >>> Fairhope, Alabama USA >>> >>> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >>> news:%23SjQ1hXTJHA.3668[ at ]TK2MSFTNGP03.phx.gbl... >>>> The Help in Word 2007, though slowly improvely, is still pretty >>>> hopeless. >>>> The Word 2003 Help topics on field codes can be found starting at >>>> http://office.microsoft.com/en-us/word/CH100992711033.aspx?stt=1>>>> >>>> -- >>>> Suzanne S. Barnhill >>>> Microsoft MVP (Word) >>>> Words into Type >>>> Fairhope, Alabama USA >>>> >>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>> news:%231Kp67TTJHA.5268[ at ]TK2MSFTNGP04.phx.gbl... >>>>> Thank you again Jay. I profoundly appreciate your insight into this >>>>> area. We are slowly transitioning from another wordprocessor and have >>>>> struggled to find the automated equivalents in Microsoft Word. The >>>>> field listings under 'Quick Parts' is exactly what we were looking for >>>>> and is, most certainly, where we must have seen these codes before in >>>>> some sample online illustration. >>>>> >>>>> I don't know about others, but we often struggle with the 'Help' >>>>> feature >>>>> in Microsoft Office. Perhaps, it's a function of our unfamiliarity >>>>> with >>>>> Microsoft terms or definitions, but it can oft times be very >>>>> frustrating >>>>> to find help on certain, even basic, subjects. >>>>> >>>>> Thank you again, >>>>> Richard >>>>> >>>>> *************************** >>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>> news:p0lgi45n91gk2mdlap6ldb2f4k6306n6h6[ at ]4ax.com... >>>>>> Hi Richard, >>>>>> >>>>>> To answer your first question, the field codes aren't visible on >>>>>> toolbars or >>>>>> menus in any version of Word, but they can be seen in the Insert >>>>>> Field >>>>>> dialog >>>>>> (in Word 2007, Insert > Quick Parts > Field) if you click the Field >>>>>> Codes button >>>>>> in the lower left corner of the dialog. Other than that, you'd see >>>>>> them >>>>>> only if >>>>>> you toggled from field results to field codes with Alt+F9 (or >>>>>> Shift+F9 >>>>>> for a >>>>>> single field). >>>>>> >>>>>> The place to find a list of all field types is in the Insert Field >>>>>> dialog that I >>>>>> just mentioned. Unfortunately, the Help topics that explain the >>>>>> purpose >>>>>> and >>>>>> syntax of specific fields are fairly spotty in Word 2007, and what is >>>>>> there is >>>>>> poorly indexed and hard to find. A better resource is to use Office >>>>>> Online, >>>>>> which contains the Word 2003 help topics on fields starting at >>>>>> http://office.microsoft.com/en-us/word/CH061047231033.aspx.>>>>>> >>>>>> The list of fields should answer the part of your third question >>>>>> about >>>>>> whether >>>>>> they're part of a larger set: 'merge' codes are simply a subset of >>>>>> field codes. >>>>>> Visual Basic for Applications (VBA), however, is an entirely >>>>>> different >>>>>> and much >>>>>> larger topic. Start with >>>>>> http://word.mvps.org/FAQs/MacrosVBA/VBABasicsIn15Mins.htm and >>>>>> http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to >>>>>> pursue >>>>>> this further, start reading the other articles on the MacrosVBA >>>>>> section >>>>>> of the >>>>>> site, and post questions in microsoft.public.word.vba.beginners. >>>>>> >>>>>> On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" <mailrichard[ at ]msn.com> >>>>>> wrote: >>>>>> >>>>>>>Forgive me Jay, but a few more questions just occured to me. FIRST, >>>>>>>are any >>>>>>>of these standard codes available from the toolbars or menu system in >>>>>>>Word >>>>>>>2007? There is something vaguely familiar about these codes, as if I >>>>>>>have >>>>>>>seen them elsewhere in the menus. SECOND, as I asked Suzanne, where >>>>>>>might >>>>>>>we find a listing of these codes. THIRD, are these codes part of a >>>>>>>larger >>>>>>>set of codes, such as data 'merge' codes or 'Visual Basic' codes? >>>>>>> >>>>>>>Thanks, >>>>>>>Richard >>>>>>> >>>>>>>"Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>>news:eCnS6d%23SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>>> Hi Richard, >>>>>>>> >>>>>>>> As Suzanne says, you _can_ insert fields one at a time, each time >>>>>>>> you >>>>>>>> want >>>>>>>> them. Being lazy, though, I would prefer to package the entire >>>>>>>> "Page >>>>>>>> {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it >>>>>>>> takes >>>>>>>> only >>>>>>>> a few keystrokes to drop it into a footer. >>>>>>>> >>>>>>>> First type the whole expression into some document, using Ctrl+F9 >>>>>>>> to >>>>>>>> create the field braces, and select all of it. Go to Office button >>>>>>>> > >>>>>>>> Word >>>>>>>> Options > Proofing > AutoCorrect Options. In the dialog that opens, >>>>>>>> the >>>>>>>> selected text will be in the box on the right labeled "With". In >>>>>>>> the >>>>>>>> box >>>>>>>> to its left labeled "Replace", type an abbreviation that you aren't >>>>>>>> likely >>>>>>>> to type for any other reason -- for example, pxy -- and click the >>>>>>>> Add >>>>>>>> button. >>>>>>>> >>>>>>>> Now, any time you type that abbreviation followed by a space or >>>>>>>> punctuation, it will automatically be replaced by the Page X of Y >>>>>>>> expression. >>>>>>>> >>>>>>>> There's more about AutoCorrect at >>>>>>>> http://www.word.mvps.org/FAQs/Customization/AutoCorrect.htm. >>>>>>>> Although >>>>>>>> the >>>>>>>> article was written for Word 2003 and earlier, the only thing >>>>>>>> that's >>>>>>>> different about it in Word 2007 is the path to the AutoCorrect >>>>>>>> Options >>>>>>>> dialog. >>>>>>>> >>>>>>>> -- >>>>>>>> Regards, >>>>>>>> Jay Freedman >>>>>>>> Microsoft Word MVP FAQ: http://word.mvps.org>>>>>>>> Email cannot be acknowledged; please post all follow-ups to the >>>>>>>> newsgroup >>>>>>>> so all may benefit. >>>>>>>> >>>>>>>> Suzanne S. Barnhill wrote: >>>>>>>>> You can insert any field by pressing Ctrl+F9 to insert the field >>>>>>>>> braces and then typing the field name between them. In this case >>>>>>>>> the >>>>>>>>> relevant fields are PAGE and NUMPAGES. >>>>>>>>> >>>>>>>>> >>>>>>>>> "Blue Max" <mailrichard[ at ]msn.com> wrote in message >>>>>>>>> news:e$GM964SJHA.1184[ at ]TK2MSFTNGP03.phx.gbl... >>>>>>>>>> Thank you for the explanation, Jay. Your last paragraph >>>>>>>>>> intrigues >>>>>>>>>> me, but you also lost me. Is it possible you are saying we can >>>>>>>>>> simply insert the codes for current page and total pages somehow? >>>>>>>>>> Could >>>>>>>>>> you explain a little further how we do what you are describing >>>>>>>>>> in the last paragraph addressing a 'better solution'? >>>>>>>>>> >>>>>>>>>> Other programs allow you to type in the text and simply insert >>>>>>>>>> the >>>>>>>>>> automated codes, where needed, one at a time. Not sure why it >>>>>>>>>> seems >>>>>>>>>> to be so difficult in Word. >>>>>>>>>> >>>>>>>>>> Thanks, >>>>>>>>>> Richard >>>>>>>>>> >>>>>>>>>> *************** >>>>>>>>>> "Jay Freedman" <jay.freedman[ at ]verizon.net> wrote in message >>>>>>>>>> news:OpynEP0SJHA.5364[ at ]TK2MSFTNGP05.phx.gbl... >>>>>>>>>>> Blue Max wrote: >>>>>>>>>>>> We want a footer that includes "Page X of Y" where X equals the >>>>>>>>>>>> page number and Y equals total pages. The problem, however, is >>>>>>>>>>>> that our footers often already exists and includes a fair >>>>>>>>>>>> amount >>>>>>>>>>>> of custom design work. In our experience, selecting a page >>>>>>>>>>>> number >>>>>>>>>>>> from the gallery with the proper format, replaces the existing >>>>>>>>>>>> footer. Therefore, how does one simply insert the codes for >>>>>>>>>>>> 'current >>>>>>>>>>>> page' >>>>>>>>>>>> and 'total pages' into the existing text of the footer in order >>>>>>>>>>>> to >>>>>>>>>>>> preserve the current design? >>>>>>>>>>> >>>>>>>>>>> On the Insert > Page Number button, choose the Current Position >>>>>>>>>>> item >>>>>>>>>>> instead of the Bottom of Page item, and choose the Page X of Y >>>>>>>>>>> entry from that gallery. It will probably also insert a >>>>>>>>>>> paragraph >>>>>>>>>>> mark formatted with Normal style, which you'll have to delete so >>>>>>>>>>> the remaining paragraph mark is formatted in Footer style. >>>>>>>>>>> >>>>>>>>>>> A better solution is to make an AutoText or AutoComplete entry >>>>>>>>>>> from >>>>>>>>>>> the text of the Page X of Y entry, without its paragraph mark, >>>>>>>>>>> and >>>>>>>>>>> insert that when needed instead of using the Page Number button. >>>>>>>>>>> >>>>>>>> >>>>>>>> >>>>> >>>>> >>>> >>>> >>> >>>
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