Publishing New InfoPath Form Elements dbarker1[ at ]progressive.com 11/3/2008 8:46:57 PM Hello Everyone, I have an InfoPath form that has 20 data elements on it. Right now users are filling out the form and things are working well. Only 10 data elements from the form are viewable in the default library view ("all forms"). However, when I publish the form and expose a new data element to the SharePoint list, the data is not coming through. I can see the column in the list but not the data. The only way I know to get around this is to open the form, save it AGAIN and then go back into the list. Once I re-save the form I can see the data. This means every time I publish a new data element from the form to the library, I have to go back and re-save every form in the library? There has to be a way around this. Can anyone provide me with a better way? I thought both the data and the column would be available when you publish a form element???? Help!! Dan

Re: Publishing New InfoPath Form Elements "Ed Thurber" <no.email[ at ]address.com> 11/3/2008 9:07:38 PM Dan: The property promotions are part of the form template, not the XML data. if you promote a new property, the old data files do not display it because the property was not promoted at the time the file was saved. I don't know of a quick fix for this, possibly a custom workflow that would resave all files in the library. Ed <dbarker1[ at ]progressive.com> wrote in message news:8a854783-cd59-410a-92bf-310b2023465a[ at ]f40g2000pri.googlegroups.com... [Quoted Text] > Hello Everyone, > > I have an InfoPath form that has 20 data elements on it. Right now > users are filling out the form and things are working well. Only 10 > data elements from the form are viewable in the default library view > ("all forms"). However, when I publish the form and expose a new data > element to the SharePoint list, the data is not coming through. I can > see the column in the list but not the data. The only way I know to > get around this is to open the form, save it AGAIN and then go back > into the list. Once I re-save the form I can see the data. This > means every time I publish a new data element from the form to the > library, I have to go back and re-save every form in the library? > There has to be a way around this. Can anyone provide me with a > better way? > > I thought both the data and the column would be available when you > publish a form element???? Help!! > > Dan

RE: Publishing New InfoPath Form Elements Rajitha 11/4/2008 5:49:00 AM Hi, If you want to see your column you need to promote fields from your InfoPath form to SharePoint. To do these please follow below steps. 1. Open form in design mode. 2. Go to Tools -> Form Options -> Property Promotion. 3. Click on Add. 4. Add the fields which you want to see as columns in SharePoint. 5. And again publish form. Hope this helps. -- Rajitha "dbarker1[ at ]progressive.com" wrote: [Quoted Text] > Hello Everyone, > > I have an InfoPath form that has 20 data elements on it. Right now > users are filling out the form and things are working well. Only 10 > data elements from the form are viewable in the default library view > ("all forms"). However, when I publish the form and expose a new data > element to the SharePoint list, the data is not coming through. I can > see the column in the list but not the data. The only way I know to > get around this is to open the form, save it AGAIN and then go back > into the list. Once I re-save the form I can see the data. This > means every time I publish a new data element from the form to the > library, I have to go back and re-save every form in the library? > There has to be a way around this. Can anyone provide me with a > better way? > > I thought both the data and the column would be available when you > publish a form element???? Help!! > > Dan >

Re: Publishing New InfoPath Form Elements dbarker1[ at ]progressive.com 11/5/2008 12:36:27 PM Hi Ed, Thanks for the feedback. I was afraid this might be the case. It looks like when you promote a new form field to the SharePoint list, the old forms will not automatically populate the data for that field (until the form is resaved against the new template). I don't have access to Sharepoint so my options to resolve this issue are very limited (Enterprise environment). Sounds like there are little options for this situation. Thanks again for the feedback, Dan

Re: Publishing New InfoPath Form Elements Anuma(GGK Tech) 12/31/2008 6:24:01 AM You need to relink the all forms in sharepoint library after adding the new Fields to Promoted Properties. -- Anuma Reddy http://www.GGKtech.com "dbarker1[ at ]progressive.com" wrote: [Quoted Text] > Hi Ed, > > Thanks for the feedback. I was afraid this might be the case. It > looks like when you promote a new form field to the SharePoint list, > the old forms will not automatically populate the data for that field > (until the form is resaved against the new template). I don't have > access to Sharepoint so my options to resolve this issue are very > limited (Enterprise environment). Sounds like there are little > options for this situation. > > Thanks again for the feedback, > > Dan >