Finish/Merge; only half records of linked file actually merge? Tinkerbell 11/26/2008 12:35:01 AM I have just printed a mail out using word. The selected recipients total is 1204 records, which all appear in Preview Results, however when I Finish and Merge ALL only 602 records work. (Exactly half) Upon investigating the file I noticed that each alternate record has not worked. There must be a simple reason for this. Please assist me - My goal is now to recover the remaining records. I will use edit recipient list (I wonder what will happen). Karin

Re: Finish/Merge; only half records of linked file actually merge? "Doug Robbins - Word MVP" <dkr[ at ]REMOVECAPSmvps.org> 11/26/2008 4:22:22 AM Almost certainly, you have a <<Next Record>> field in the mail merge main document where no such field is required. Locate and remove that field and then try executing the merge again. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Tinkerbell" <Tinkerbell[ at ]discussions.microsoft.com> wrote in message news:C47D8E53-98D8-4212-B2B5-7E870C097798[ at ]microsoft.com... [Quoted Text] >I have just printed a mail out using word. > > The selected recipients total is 1204 records, which all appear in Preview > Results, however when I Finish and Merge ALL only 602 records work. > (Exactly > half) > > Upon investigating the file I noticed that each alternate record has not > worked. > > There must be a simple reason for this. > > Please assist me - My goal is now to recover the remaining records. I will > use edit recipient list (I wonder what will happen). > > Karin

Re: Finish/Merge; only half records of linked file actually merge? Tinkerbell 11/26/2008 9:19:01 PM Thank you Doug, I do have a Next Record in the document. I will be able to fix everything now!! :) "Doug Robbins - Word MVP" wrote: [Quoted Text] > Almost certainly, you have a <<Next Record>> field in the mail merge main > document where no such field is required. > > Locate and remove that field and then try executing the merge again. > > -- > Hope this helps. > > Please reply to the newsgroup unless you wish to avail yourself of my > services on a paid consulting basis. > > Doug Robbins - Word MVP > > "Tinkerbell" <Tinkerbell[ at ]discussions.microsoft.com> wrote in message > news:C47D8E53-98D8-4212-B2B5-7E870C097798[ at ]microsoft.com... > >I have just printed a mail out using word. > > > > The selected recipients total is 1204 records, which all appear in Preview > > Results, however when I Finish and Merge ALL only 602 records work. > > (Exactly > > half) > > > > Upon investigating the file I noticed that each alternate record has not > > worked. > > > > There must be a simple reason for this. > > > > Please assist me - My goal is now to recover the remaining records. I will > > use edit recipient list (I wonder what will happen). > > > > Karin > > >