Save formatted mailing label for address/phone directory Steve 10/25/2008 6:10:00 PM I have to create an address/phone directory several times a year. Each one has the same layout and fields, but different information. I have been going to Tools/Mail Merge and starting from scratch everytime. I've saved the label format, but all that gives me is the size of the label. I still have to reinsert and relayout the fields every time. I would like to save a label somehow where all I have to do is open a new datasource each time rather than recreate the entire thing from scratch. I've searched for this but I'm not asking the right question (or the question right). Suggestions? Thank you!

Re: Save formatted mailing label for address/phone directory "Doug Robbins - Word MVP" <dkr[ at ]REMOVECAPSmvps.org> 10/25/2008 7:50:33 PM You need to save the mail merge main document after you have populated it with the merge fields, either just before or after you execute the merge. If you are executing the merge to a new document, you need to switch from that new document, back to the mail merge main document and save that. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" <Steve[ at ]discussions.microsoft.com> wrote in message news:BA569027-21F4-4FD8-A740-7978D6ED0B24[ at ]microsoft.com... [Quoted Text] >I have to create an address/phone directory several times a year. Each one > has the same layout and fields, but different information. I have been > going > to Tools/Mail Merge and starting from scratch everytime. I've saved the > label format, but all that gives me is the size of the label. I still > have > to reinsert and relayout the fields every time. I would like to save a > label > somehow where all I have to do is open a new datasource each time rather > than > recreate the entire thing from scratch. I've searched for this but I'm > not > asking the right question (or the question right). Suggestions? Thank > you!

Re: Save formatted mailing label for address/phone directory Steve 10/26/2008 3:42:00 AM Thanks so much. I think I understand now. What I don't understand is why I couldn't find get this answer from that annoying little paper clip! "Doug Robbins - Word MVP" wrote: [Quoted Text] > You need to save the mail merge main document after you have populated it > with the merge fields, either just before or after you execute the merge. > If you are executing the merge to a new document, you need to switch from > that new document, back to the mail merge main document and save that. > > -- > Hope this helps. > > Please reply to the newsgroup unless you wish to avail yourself of my > services on a paid consulting basis. > > Doug Robbins - Word MVP

Re: Save formatted mailing label for address/phone directory "Graham Mayor" <gmayor[ at ]REMOVETHISmvps.org> 10/26/2008 5:51:41 AM See http://www.gmayor.com/mail_merge_labels_with_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm -- <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Steve wrote: [Quoted Text] > Thanks so much. I think I understand now. What I don't understand > is why I couldn't find get this answer from that annoying little > paper clip! > > "Doug Robbins - Word MVP" wrote: > >> You need to save the mail merge main document after you have >> populated it with the merge fields, either just before or after you >> execute the merge. If you are executing the merge to a new document, >> you need to switch from that new document, back to the mail merge >> main document and save that. >> >> -- >> Hope this helps. >> >> Please reply to the newsgroup unless you wish to avail yourself of my >> services on a paid consulting basis. >> >> Doug Robbins - Word MVP