Style separator hides numbered items in cross-reference list Lee Knight 12/4/2008 9:26:20 AM I'm using Word 2003 but testing to prepare for a migration to Word 2007. In Word 2003, I've set up an outline numbering system for documents that combines Heading styles with other styles that are linked to (i.e., "based on") the Heading styles. For example, Heading 1 creates "Section 1." with no title, and "Heading 1 Title" creates "Section 1. My Title." followed by a style separator and then Body Text. Cross-referencing works fine, because both the numbered paragraphs that are formatted with the Heading 1 style and those formatted with the Heading 1 Title style appear in the cross-reference dialog under "Numbered items." The problem arises when I open a document formatted this way in Word 2007. None of the Heading 1 Title paragraphs appear under Numbered items. I tried saving the DOC as a DOCX, and this made no difference. I've traced the problem to the style separator. It appears to be preventing the paragraphs from appearing as numbered items. My question is: Is there a way to force numbered paragraphs that use a style separator to appear in the cross-reference dialog?

Re: Style separator hides numbered items in cross-reference list "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 12/4/2008 2:19:10 PM You could try dropping back to the older method of using a Hidden paragraph mark instead of a style separator and see if that works. See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Lee Knight" <Lee Knight[ at ]discussions.microsoft.com> wrote in message news:D4D66119-C00A-4D0F-AD5F-EC8980951CE3[ at ]microsoft.com... [Quoted Text] > I'm using Word 2003 but testing to prepare for a migration to Word 2007. > In > Word 2003, I've set up an outline numbering system for documents that > combines Heading styles with other styles that are linked to (i.e., "based > on") the Heading styles. For example, Heading 1 creates "Section 1." with > no > title, and "Heading 1 Title" creates "Section 1. My Title." followed by a > style separator and then Body Text. Cross-referencing works fine, because > both the numbered paragraphs that are formatted with the Heading 1 style > and > those formatted with the Heading 1 Title style appear in the > cross-reference > dialog under "Numbered items." > > The problem arises when I open a document formatted this way in Word 2007. > None of the Heading 1 Title paragraphs appear under Numbered items. I > tried > saving the DOC as a DOCX, and this made no difference. > > I've traced the problem to the style separator. It appears to be > preventing > the paragraphs from appearing as numbered items. > > My question is: Is there a way to force numbered paragraphs that use a > style separator to appear in the cross-reference dialog? >

Re: Style separator hides numbered items in cross-reference list Lee Knight 12/4/2008 8:46:01 PM Suzanne - Thank you for the prompt reply. It seems replacing the style separator with a Hidden paragraph mark makes no difference in this regard. I'm baffled (to put it mildly) as to why Microsoft would change the effect of the style separator on paragraph numbering. It seems to me if you can see a paragraph number (particularly one tied to a Heading style) in a document you ought to be able to insert a cross-reference to it. I think what I will have to do is create a macro to insert cross-references which temporarily "unhides" the style separators so that all numbered paragraphs appear under Numbered items. Thanks again, Lee "Suzanne S. Barnhill" wrote: [Quoted Text] > You could try dropping back to the older method of using a Hidden paragraph > mark instead of a style separator and see if that works. See > http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > > "Lee Knight" <Lee Knight[ at ]discussions.microsoft.com> wrote in message > news:D4D66119-C00A-4D0F-AD5F-EC8980951CE3[ at ]microsoft.com... > > I'm using Word 2003 but testing to prepare for a migration to Word 2007. > > In > > Word 2003, I've set up an outline numbering system for documents that > > combines Heading styles with other styles that are linked to (i.e., "based > > on") the Heading styles. For example, Heading 1 creates "Section 1." with > > no > > title, and "Heading 1 Title" creates "Section 1. My Title." followed by a > > style separator and then Body Text. Cross-referencing works fine, because > > both the numbered paragraphs that are formatted with the Heading 1 style > > and > > those formatted with the Heading 1 Title style appear in the > > cross-reference > > dialog under "Numbered items." > > > > The problem arises when I open a document formatted this way in Word 2007. > > None of the Heading 1 Title paragraphs appear under Numbered items. I > > tried > > saving the DOC as a DOCX, and this made no difference. > > > > I've traced the problem to the style separator. It appears to be > > preventing > > the paragraphs from appearing as numbered items. > > > > My question is: Is there a way to force numbered paragraphs that use a > > style separator to appear in the cross-reference dialog? > > > > > >