Adding section names + page number into TOC stickcc 12/15/2008 9:16:01 PM We have a large document (over 4000 pages) that we have divided into around 44 sections (single documents). We would like to add the section number or initials for the section with the page number to the footers and have them included in the TOC. I've read multiple posts and gone through the help topics and now more confused than ever. Using 2003. Here's what we would like to see in the footer: XXXX PB - 1 XXXXX and in the TOC: (Name of section would be here as title)............PB-1 Appreciate any help. Thanks! Cheryl

Re: Adding section names + page number into TOC "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 12/15/2008 9:46:07 PM The *only* way you can add anything to a page number that will be picked up by the TOC is to use the "Include chapter number" feature in the Format Page Number dialog. And the "chapter number" must be the auto number of a paragraph in one of Word's built-in heading styles. See http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "stickcc" <stickcc[ at ]discussions.microsoft.com> wrote in message news:F175DF1C-85A4-41FF-B3F6-9C4C3F73766D[ at ]microsoft.com... [Quoted Text] > We have a large document (over 4000 pages) that we have divided into > around > 44 sections (single documents). We would like to add the section number or > initials for the section with the page number to the footers and have them > included in the TOC. I've read multiple posts and gone through the help > topics and now more confused than ever. Using 2003. > Here's what we would like to see in the footer: > > XXXX PB - 1 XXXXX > > and in the TOC: > > (Name of section would be here as title)............PB-1 > > Appreciate any help. Thanks! > Cheryl >

Re: Adding section names + page number into TOC stickcc 12/15/2008 10:59:02 PM I will have to study some more. I've looked at the article you referenced and I'm not sure what they mean by this line 3. Your Headings must be numbered using Microsoft's automatic numbering (use Format > Style > Modify > Format > Numbering to define the numbering). I'm probably not explaining very well what I need to do and although I'm an advanced Word user, the outline numbering is confusing to me. Thanks for your quick reply. I hope it will be ok if I try to work on this more and post again. "Suzanne S. Barnhill" wrote: [Quoted Text] > The *only* way you can add anything to a page number that will be picked up > by the TOC is to use the "Include chapter number" feature in the Format Page > Number dialog. And the "chapter number" must be the auto number of a > paragraph in one of Word's built-in heading styles. See > http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > http://word.mvps.org > > "stickcc" <stickcc[ at ]discussions.microsoft.com> wrote in message > news:F175DF1C-85A4-41FF-B3F6-9C4C3F73766D[ at ]microsoft.com... > > We have a large document (over 4000 pages) that we have divided into > > around > > 44 sections (single documents). We would like to add the section number or > > initials for the section with the page number to the footers and have them > > included in the TOC. I've read multiple posts and gone through the help > > topics and now more confused than ever. Using 2003. > > Here's what we would like to see in the footer: > > > > XXXX PB - 1 XXXXX > > > > and in the TOC: > > > > (Name of section would be here as title)............PB-1 > > > > Appreciate any help. Thanks! > > Cheryl > > > > >

Re: Adding section names + page number into TOC "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 12/15/2008 11:13:51 PM It means that the numbering of the heading must be part of the style, not typed. It must be numbering applied by the Numbering dialog (or as a numbered list in Word 2007). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "stickcc" <stickcc[ at ]discussions.microsoft.com> wrote in message news:6F179483-D85B-4476-9F0C-8833D3146896[ at ]microsoft.com... [Quoted Text] >I will have to study some more. I've looked at the article you referenced >and > I'm not sure what they mean by this line > 3. Your Headings must be numbered using Microsoft's automatic numbering > (use Format > Style > Modify > Format > Numbering to define the > numbering). > > I'm probably not explaining very well what I need to do and although I'm > an > advanced Word user, the outline numbering is confusing to me. > > Thanks for your quick reply. I hope it will be ok if I try to work on this > more and post again. > > "Suzanne S. Barnhill" wrote: > >> The *only* way you can add anything to a page number that will be picked >> up >> by the TOC is to use the "Include chapter number" feature in the Format >> Page >> Number dialog. And the "chapter number" must be the auto number of a >> paragraph in one of Word's built-in heading styles. See >> http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> http://word.mvps.org >> >> "stickcc" <stickcc[ at ]discussions.microsoft.com> wrote in message >> news:F175DF1C-85A4-41FF-B3F6-9C4C3F73766D[ at ]microsoft.com... >> > We have a large document (over 4000 pages) that we have divided into >> > around >> > 44 sections (single documents). We would like to add the section number >> > or >> > initials for the section with the page number to the footers and have >> > them >> > included in the TOC. I've read multiple posts and gone through the help >> > topics and now more confused than ever. Using 2003. >> > Here's what we would like to see in the footer: >> > >> > XXXX PB - 1 XXXXX >> > >> > and in the TOC: >> > >> > (Name of section would be here as title)............PB-1 >> > >> > Appreciate any help. Thanks! >> > Cheryl >> > >> >> >> >