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I have a problem with certain styles and Keep with Next. For example, I have Heading 3, a numbered paragraph, set to keep with next. My next paragraph style is called BT2.
When the text goes onto the next page, Heading 3 is kept on one page and BT2 taken to the next. The only way I can get round this is manually setting Keep Lines Together.
Can anyone help, please?
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If Heading 3 and the numbered paragraph are both set to Keep With Next, it should work. Are these styles set for Keep with Next?
-- Terry Farrell - MS Word MVP
"oe" <oe[ at ]discussions.microsoft.com> wrote in message news:OOOu87nsHHA.4952[ at ]TK2MSFTNGP04.phx.gbl...
[Quoted Text] >I have a problem with certain styles and Keep with Next. For example, I >have Heading 3, a numbered paragraph, set to keep with next. My next >paragraph style is called BT2. > > When the text goes onto the next page, Heading 3 is kept on one page and > BT2 taken to the next. The only way I can get round this is manually > setting Keep Lines Together. > > Can anyone help, please? >
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My guess is that you're inserting an empty paragraph to create space between the heading and Body Text paragraph (by pressing Enter twice). The result is a good example of why this is discouraged. Add some Space After to your Heading 3 style instead.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
"oe" <oe[ at ]discussions.microsoft.com> wrote in message news:OOOu87nsHHA.4952[ at ]TK2MSFTNGP04.phx.gbl...
[Quoted Text] > I have a problem with certain styles and Keep with Next. For example, I
have > Heading 3, a numbered paragraph, set to keep with next. My next paragraph > style is called BT2. > > When the text goes onto the next page, Heading 3 is kept on one page and BT2 > taken to the next. The only way I can get round this is manually setting > Keep Lines Together. > > Can anyone help, please? > >
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No, I'm not adding a paragraph space - I definitely have the styles as stated. That is why I can't understand it!
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message news:ufpIJKusHHA.1212[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > My guess is that you're inserting an empty paragraph to create space > between > the heading and Body Text paragraph (by pressing Enter twice). The result > is > a good example of why this is discouraged. Add some Space After to your > Heading 3 style instead. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org> Email cannot be acknowledged; please post all follow-ups to the newsgroup > so > all may benefit. > > "oe" <oe[ at ]discussions.microsoft.com> wrote in message > news:OOOu87nsHHA.4952[ at ]TK2MSFTNGP04.phx.gbl... >> I have a problem with certain styles and Keep with Next. For example, I > have >> Heading 3, a numbered paragraph, set to keep with next. My next paragraph >> style is called BT2. >> >> When the text goes onto the next page, Heading 3 is kept on one page and > BT2 >> taken to the next. The only way I can get round this is manually setting >> Keep Lines Together. >> >> Can anyone help, please? >> >> >
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Make sure that the Body Text style is not also formatted as KWN. If *all* paragraphs have that formatting, then Word throws up its hands and breaks the page whenever it's full.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
"oe" <oe[ at ]discussions.microsoft.com> wrote in message news:%23qCMDVzsHHA.400[ at ]TK2MSFTNGP02.phx.gbl...
[Quoted Text] > No, I'm not adding a paragraph space - I definitely have the styles as > stated. That is why I can't understand it! > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:ufpIJKusHHA.1212[ at ]TK2MSFTNGP05.phx.gbl... > > My guess is that you're inserting an empty paragraph to create space > > between > > the heading and Body Text paragraph (by pressing Enter twice). The
result > > is > > a good example of why this is discouraged. Add some Space After to your > > Heading 3 style instead. > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org > > Email cannot be acknowledged; please post all follow-ups to the newsgroup > > so > > all may benefit. > > > > "oe" <oe[ at ]discussions.microsoft.com> wrote in message > > news:OOOu87nsHHA.4952[ at ]TK2MSFTNGP04.phx.gbl... > >> I have a problem with certain styles and Keep with Next. For example, I > > have > >> Heading 3, a numbered paragraph, set to keep with next. My next paragraph > >> style is called BT2. > >> > >> When the text goes onto the next page, Heading 3 is kept on one page and > > BT2 > >> taken to the next. The only way I can get round this is manually setting > >> Keep Lines Together. > >> > >> Can anyone help, please? > >> > >> > > > >
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They are formatted like this:
Heading 3: Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. Justified. Space after 12 pt KWN, Level 3, ....
(Next para) BT2: Left 1.5 ....
Nothing amiss there that I can see. What am I missing?!!!
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message news:O6ofP70sHHA.508[ at ]TK2MSFTNGP02.phx.gbl...
[Quoted Text] > Make sure that the Body Text style is not also formatted as KWN. If *all* > paragraphs have that formatting, then Word throws up its hands and breaks > the page whenever it's full. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org> Email cannot be acknowledged; please post all follow-ups to the newsgroup > so > all may benefit. > > "oe" <oe[ at ]discussions.microsoft.com> wrote in message > news:%23qCMDVzsHHA.400[ at ]TK2MSFTNGP02.phx.gbl... >> No, I'm not adding a paragraph space - I definitely have the styles as >> stated. That is why I can't understand it! >> >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >> news:ufpIJKusHHA.1212[ at ]TK2MSFTNGP05.phx.gbl... >> > My guess is that you're inserting an empty paragraph to create space >> > between >> > the heading and Body Text paragraph (by pressing Enter twice). The > result >> > is >> > a good example of why this is discouraged. Add some Space After to your >> > Heading 3 style instead. >> > >> > -- >> > Suzanne S. Barnhill >> > Microsoft MVP (Word) >> > Words into Type >> > Fairhope, Alabama USA >> > Word MVP FAQ site: http://word.mvps.org>> > Email cannot be acknowledged; please post all follow-ups to the > newsgroup >> > so >> > all may benefit. >> > >> > "oe" <oe[ at ]discussions.microsoft.com> wrote in message >> > news:OOOu87nsHHA.4952[ at ]TK2MSFTNGP04.phx.gbl... >> >> I have a problem with certain styles and Keep with Next. For example, >> >> I >> > have >> >> Heading 3, a numbered paragraph, set to keep with next. My next > paragraph >> >> style is called BT2. >> >> >> >> When the text goes onto the next page, Heading 3 is kept on one page > and >> > BT2 >> >> taken to the next. The only way I can get round this is manually > setting >> >> Keep Lines Together. >> >> >> >> Can anyone help, please? >> >> >> >> >> > >> >> >
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You don't have them in a table do you?
Terry
"oe" <oe[ at ]discussions.microsoft.com> wrote in message news:u3IIYU1sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > They are formatted like this: > > Heading 3: > Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. Justified. > Space after 12 pt KWN, Level 3, .... > > (Next para) BT2: > Left 1.5 .... > > Nothing amiss there that I can see. What am I missing?!!! >
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Nothing that I can see, though 12 pts Space After seems excessive to me, especially for 11-point text. As a general rule, you should have at least twice as much space before a heading as after, and usually 3-6 points is enough if the body text is single-spaced.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
"oe" <oe[ at ]discussions.microsoft.com> wrote in message news:u3IIYU1sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > They are formatted like this: > > Heading 3: > Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. Justified. > Space after 12 pt KWN, Level 3, .... > > (Next para) BT2: > Left 1.5 .... > > Nothing amiss there that I can see. What am I missing?!!! > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:O6ofP70sHHA.508[ at ]TK2MSFTNGP02.phx.gbl... > > Make sure that the Body Text style is not also formatted as KWN. If
*all* > > paragraphs have that formatting, then Word throws up its hands and breaks > > the page whenever it's full. > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org > > Email cannot be acknowledged; please post all follow-ups to the newsgroup > > so > > all may benefit. > > > > "oe" <oe[ at ]discussions.microsoft.com> wrote in message > > news:%23qCMDVzsHHA.400[ at ]TK2MSFTNGP02.phx.gbl... > >> No, I'm not adding a paragraph space - I definitely have the styles as > >> stated. That is why I can't understand it! > >> > >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > >> news:ufpIJKusHHA.1212[ at ]TK2MSFTNGP05.phx.gbl... > >> > My guess is that you're inserting an empty paragraph to create space > >> > between > >> > the heading and Body Text paragraph (by pressing Enter twice). The > > result > >> > is > >> > a good example of why this is discouraged. Add some Space After to your > >> > Heading 3 style instead. > >> > > >> > -- > >> > Suzanne S. Barnhill > >> > Microsoft MVP (Word) > >> > Words into Type > >> > Fairhope, Alabama USA > >> > Word MVP FAQ site: http://word.mvps.org > >> > Email cannot be acknowledged; please post all follow-ups to the > > newsgroup > >> > so > >> > all may benefit. > >> > > >> > "oe" <oe[ at ]discussions.microsoft.com> wrote in message > >> > news:OOOu87nsHHA.4952[ at ]TK2MSFTNGP04.phx.gbl... > >> >> I have a problem with certain styles and Keep with Next. For example, > >> >> I > >> > have > >> >> Heading 3, a numbered paragraph, set to keep with next. My next > > paragraph > >> >> style is called BT2. > >> >> > >> >> When the text goes onto the next page, Heading 3 is kept on one page > > and > >> > BT2 > >> >> taken to the next. The only way I can get round this is manually > > setting > >> >> Keep Lines Together. > >> >> > >> >> Can anyone help, please? > >> >> > >> >> > >> > > >> > >> > > > >
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No, not in a table "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message news:7DC0114F-DBFB-4735-B3B2-6C900BC1552E[ at ]microsoft.com...
[Quoted Text] > You don't have them in a table do you? > > Terry > > "oe" <oe[ at ]discussions.microsoft.com> wrote in message > news:u3IIYU1sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... >> They are formatted like this: >> >> Heading 3: >> Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. Justified. >> Space after 12 pt KWN, Level 3, .... >> >> (Next para) BT2: >> Left 1.5 .... >> >> Nothing amiss there that I can see. What am I missing?!!! >> >
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Well unless there is a hidden paragraph between the heading and following paragraph, I don't understand why it isn't working. Are you able to make the document available to us?
Terry
"ariana" <ariana[ at ]discussion.microsoft.com> wrote in message news:Otcoty9sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > No, not in a table > "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message > news:7DC0114F-DBFB-4735-B3B2-6C900BC1552E[ at ]microsoft.com... >> You don't have them in a table do you? >> >> Terry >> >> "oe" <oe[ at ]discussions.microsoft.com> wrote in message >> news:u3IIYU1sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... >>> They are formatted like this: >>> >>> Heading 3: >>> Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. >>> Justified. Space after 12 pt KWN, Level 3, .... >>> >>> (Next para) BT2: >>> Left 1.5 .... >>> >>> Nothing amiss there that I can see. What am I missing?!!! >>> >> > >
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Sorry I can't send document, it is a very long specification. Re. Suzanne's comments regarding the spacing - all the paragraphs have 12 before and after. This works well as contractors like space for their own use, to make notes when pricing.
I have checked everything again - no hidden paragraphs, etc. I will just have to check through at the end and use Keep Lines Together if the heading becomes separated from its following paragraph.
Thanks for trying, anyway! "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message news:BEB3176F-F186-4B83-9E28-99440595AF69[ at ]microsoft.com...
[Quoted Text] > Well unless there is a hidden paragraph between the heading and following > paragraph, I don't understand why it isn't working. Are you able to make > the document available to us? > > Terry > > "ariana" <ariana[ at ]discussion.microsoft.com> wrote in message > news:Otcoty9sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... >> No, not in a table >> "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message >> news:7DC0114F-DBFB-4735-B3B2-6C900BC1552E[ at ]microsoft.com... >>> You don't have them in a table do you? >>> >>> Terry >>> >>> "oe" <oe[ at ]discussions.microsoft.com> wrote in message >>> news:u3IIYU1sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... >>>> They are formatted like this: >>>> >>>> Heading 3: >>>> Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. >>>> Justified. Space after 12 pt KWN, Level 3, .... >>>> >>>> (Next para) BT2: >>>> Left 1.5 .... >>>> >>>> Nothing amiss there that I can see. What am I missing?!!! >>>> >>> >> >> >
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Hi Terry
I have managed to take an excerpt from a document which gives an example of the problem. Would it be possible to email it to you rather than to the whole group, please?
TIA.
"Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message news:BEB3176F-F186-4B83-9E28-99440595AF69[ at ]microsoft.com...
[Quoted Text] > Well unless there is a hidden paragraph between the heading and following > paragraph, I don't understand why it isn't working. Are you able to make > the document available to us? > > Terry > > "ariana" <ariana[ at ]discussion.microsoft.com> wrote in message > news:Otcoty9sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... >> No, not in a table >> "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message >> news:7DC0114F-DBFB-4735-B3B2-6C900BC1552E[ at ]microsoft.com... >>> You don't have them in a table do you? >>> >>> Terry >>> >>> "oe" <oe[ at ]discussions.microsoft.com> wrote in message >>> news:u3IIYU1sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... >>>> They are formatted like this: >>>> >>>> Heading 3: >>>> Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. >>>> Justified. Space after 12 pt KWN, Level 3, .... >>>> >>>> (Next para) BT2: >>>> Left 1.5 .... >>>> >>>> Nothing amiss there that I can see. What am I missing?!!! >>>> >>> >> >> >
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You can send it to my email if you like.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
"oe" <oe[ at ]discussions.microsoft.com> wrote in message news:%233vjj9LtHHA.1672[ at ]TK2MSFTNGP06.phx.gbl...
[Quoted Text] > Hi Terry > > I have managed to take an excerpt from a document which gives an example
of > the problem. Would it be possible to email it to you rather than to the > whole group, please? > > TIA. > > "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message > news:BEB3176F-F186-4B83-9E28-99440595AF69[ at ]microsoft.com... > > Well unless there is a hidden paragraph between the heading and following > > paragraph, I don't understand why it isn't working. Are you able to make > > the document available to us? > > > > Terry > > > > "ariana" <ariana[ at ]discussion.microsoft.com> wrote in message > > news:Otcoty9sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... > >> No, not in a table > >> "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message > >> news:7DC0114F-DBFB-4735-B3B2-6C900BC1552E[ at ]microsoft.com... > >>> You don't have them in a table do you? > >>> > >>> Terry > >>> > >>> "oe" <oe[ at ]discussions.microsoft.com> wrote in message > >>> news:u3IIYU1sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... > >>>> They are formatted like this: > >>>> > >>>> Heading 3: > >>>> Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. > >>>> Justified. Space after 12 pt KWN, Level 3, .... > >>>> > >>>> (Next para) BT2: > >>>> Left 1.5 .... > >>>> > >>>> Nothing amiss there that I can see. What am I missing?!!! > >>>> > >>> > >> > >> > > > >
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Thanks, I have sent it on to you.
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message news:e7dXGzMtHHA.3796[ at ]TK2MSFTNGP02.phx.gbl...
[Quoted Text] > You can send it to my email if you like. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org> Email cannot be acknowledged; please post all follow-ups to the newsgroup > so > all may benefit. > > "oe" <oe[ at ]discussions.microsoft.com> wrote in message > news:%233vjj9LtHHA.1672[ at ]TK2MSFTNGP06.phx.gbl... >> Hi Terry >> >> I have managed to take an excerpt from a document which gives an example > of >> the problem. Would it be possible to email it to you rather than to the >> whole group, please? >> >> TIA. >> >> "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message >> news:BEB3176F-F186-4B83-9E28-99440595AF69[ at ]microsoft.com... >> > Well unless there is a hidden paragraph between the heading and > following >> > paragraph, I don't understand why it isn't working. Are you able to >> > make >> > the document available to us? >> > >> > Terry >> > >> > "ariana" <ariana[ at ]discussion.microsoft.com> wrote in message >> > news:Otcoty9sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... >> >> No, not in a table >> >> "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message >> >> news:7DC0114F-DBFB-4735-B3B2-6C900BC1552E[ at ]microsoft.com... >> >>> You don't have them in a table do you? >> >>> >> >>> Terry >> >>> >> >>> "oe" <oe[ at ]discussions.microsoft.com> wrote in message >> >>> news:u3IIYU1sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... >> >>>> They are formatted like this: >> >>>> >> >>>> Heading 3: >> >>>> Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. >> >>>> Justified. Space after 12 pt KWN, Level 3, .... >> >>>> >> >>>> (Next para) BT2: >> >>>> Left 1.5 .... >> >>>> >> >>>> Nothing amiss there that I can see. What am I missing?!!! >> >>>> >> >>> >> >> >> >> >> > >> >> >
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The message I received had no attachment.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
"oe" <oe[ at ]discussions.microsoft.com> wrote in message news:uck2xSNtHHA.3640[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > Thanks, I have sent it on to you. > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:e7dXGzMtHHA.3796[ at ]TK2MSFTNGP02.phx.gbl... > > You can send it to my email if you like. > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org> > Email cannot be acknowledged; please post all follow-ups to the newsgroup > > so > > all may benefit. > > > > "oe" <oe[ at ]discussions.microsoft.com> wrote in message > > news:%233vjj9LtHHA.1672[ at ]TK2MSFTNGP06.phx.gbl... > >> Hi Terry > >> > >> I have managed to take an excerpt from a document which gives an example > > of > >> the problem. Would it be possible to email it to you rather than to the > >> whole group, please? > >> > >> TIA. > >> > >> "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message > >> news:BEB3176F-F186-4B83-9E28-99440595AF69[ at ]microsoft.com... > >> > Well unless there is a hidden paragraph between the heading and > > following > >> > paragraph, I don't understand why it isn't working. Are you able to > >> > make > >> > the document available to us? > >> > > >> > Terry > >> > > >> > "ariana" <ariana[ at ]discussion.microsoft.com> wrote in message > >> > news:Otcoty9sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... > >> >> No, not in a table > >> >> "Terry Farrell" <terryfarrell[ at ]msn.com> wrote in message > >> >> news:7DC0114F-DBFB-4735-B3B2-6C900BC1552E[ at ]microsoft.com... > >> >>> You don't have them in a table do you? > >> >>> > >> >>> Terry > >> >>> > >> >>> "oe" <oe[ at ]discussions.microsoft.com> wrote in message > >> >>> news:u3IIYU1sHHA.4236[ at ]TK2MSFTNGP05.phx.gbl... > >> >>>> They are formatted like this: > >> >>>> > >> >>>> Heading 3: > >> >>>> Normal + Font 11pt, all caps, Indent: left 1.75, hanging 1 cm. > >> >>>> Justified. Space after 12 pt KWN, Level 3, .... > >> >>>> > >> >>>> (Next para) BT2: > >> >>>> Left 1.5 .... > >> >>>> > >> >>>> Nothing amiss there that I can see. What am I missing?!!! > >> >>>> > >> >>> > >> >> > >> >> > >> > > >> > >> > > > >
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