Word 2007, label mailmerge alignment A.Northrop 6/22/2007 6:49:01 PM When I use the mailmerge for labels in Word 2007 the default format for the labels is "Normal" with double spaced lines in the addresses. This causes some addresses to be cut off, unless I decrease the font down to 9, which is too small. If I "select all", and then choose "Normal, no spacing" the addresses jump up to the left corner in each label. This causes problems with alignment for printing. For further complications, I have to save these labels as "Word 97-2003 document" for a client to use. In order to get labels to print well I spend time tweaking with line spacing, etc. to get the labels right for printing. I have yet to be able to find a way to merge labels in Word 2007 without all this re-aligning and line-space manipulating. Any advice? Thank you! ANorthrop

Re: Word 2007, label mailmerge alignment "Doug Robbins - Word MVP" <dkr[ at ]REMOVECAPSmvps.org> 6/23/2007 1:24:40 AM If you are using the AddressBlock, instead of doing that, insert the individual mergefields in the configuration that you want them. You should only need to do this in the first label of the mail merge main document and then when you replicate the fields from that label to the other labels on the sheet, the configuration that you established should be maintained. In other words, if any tweaking is necessary, it will only have to be done once in the mail merge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "A.Northrop" <ANorthrop[ at ]discussions.microsoft.com> wrote in message news:D29EEF97-0138-4226-BD71-2D72F2BB7D2C[ at ]microsoft.com... [Quoted Text] > When I use the mailmerge for labels in Word 2007 the default format for > the > labels is "Normal" with double spaced lines in the addresses. This causes > some addresses to be cut off, unless I decrease the font down to 9, which > is > too small. If I "select all", and then choose "Normal, no spacing" the > addresses jump up to the left corner in each label. This causes problems > with alignment for printing. For further complications, I have to save > these > labels as "Word 97-2003 document" for a client to use. In order to get > labels to print well I spend time tweaking with line spacing, etc. to get > the > labels right for printing. I have yet to be able to find a way to merge > labels in Word 2007 without all this re-aligning and line-space > manipulating. > Any advice? Thank you! ANorthrop

Re: Word 2007, label mailmerge alignment A.Northrop 6/25/2007 3:24:00 PM Thanks for your suggestion. I wasn't using the address block, and have always inserted individually, but I have finally set up a "master" mailmerge main document. In order to have the addresses fit, I use the "no spacing" style and then drop the addresses down one line to fit within the cells. With this I'll just swap out the attached Excel list as needed. ANorthrop "Doug Robbins - Word MVP" wrote: [Quoted Text] > If you are using the AddressBlock, instead of doing that, insert the > individual mergefields in the configuration that you want them. You should > only need to do this in the first label of the mail merge main document and > then when you replicate the fields from that label to the other labels on > the sheet, the configuration that you established should be maintained. In > other words, if any tweaking is necessary, it will only have to be done once > in the mail merge main document. > > -- > Hope this helps. > > Please reply to the newsgroup unless you wish to avail yourself of my > services on a paid consulting basis. > > Doug Robbins - Word MVP > > "A.Northrop" <ANorthrop[ at ]discussions.microsoft.com> wrote in message > news:D29EEF97-0138-4226-BD71-2D72F2BB7D2C[ at ]microsoft.com... > > When I use the mailmerge for labels in Word 2007 the default format for > > the > > labels is "Normal" with double spaced lines in the addresses. This causes > > some addresses to be cut off, unless I decrease the font down to 9, which > > is > > too small. If I "select all", and then choose "Normal, no spacing" the > > addresses jump up to the left corner in each label. This causes problems > > with alignment for printing. For further complications, I have to save > > these > > labels as "Word 97-2003 document" for a client to use. In order to get > > labels to print well I spend time tweaking with line spacing, etc. to get > > the > > labels right for printing. I have yet to be able to find a way to merge > > labels in Word 2007 without all this re-aligning and line-space > > manipulating. > > Any advice? Thank you! ANorthrop > > >