|
|
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then transferred it
to Word 2002 again as a single file.
Of course, several problems occurred mainly dealing with fonts which I
have fixed. There is one I would however like advice on so I do not
mess things up.
The endnotes from the different chapters all appeared correctly at the
end of the single file, but instead of the original footnote Latin
numbers (102, 103, etc.) they are now all in Roman numbers (xxvii,
etc.). I need to change them all globally back to Latin numbers.
Because this single document was created from several separate chapter
documents I am afraid the code controlling the endnote numbering may be
not in one place but in several places corresponding to the several
original chapter documents I copy and pasted into the new document.
1. How to I search for that endnote numbering format code and how do I
correct it when I find it.
2. Similarly the page numbers are all messed up and the code inserting
the page numbers may be in several locations (because of the multiple
original chapter documents) in the combined document. How do I search
for them to eliminate them and make everything start at page one except
for the front matter, etc.
Thanks.
Jeff
|
|
Not an issue. First of all, I will say that for many, many versions now we
have been asking *why* lowercase roman numerals are the default for
endnotes? Where in the world did that come from? Who uses them? But simple
to fix.
1. Insert | Reference | Footnote. Endnotes should already be selected,
assuming you don't also have footnotes. If necessary, select the Endnotes
radio button.
2. Change the "Number format" to 1, 2, 3.
3. Making sure that "Whole document" is selected for "Apply changes to,"
click Apply.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"Jeff" <jeff[ at ]naol.com> wrote in message
news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > I had to combine (for my wife) several Word 97 documents (each
> containing a book chapter) into one single file and then transferred it
> to Word 2002 again as a single file.
>
> Of course, several problems occurred mainly dealing with fonts which I
> have fixed. There is one I would however like advice on so I do not
> mess things up.
>
> The endnotes from the different chapters all appeared correctly at the
> end of the single file, but instead of the original footnote Latin
> numbers (102, 103, etc.) they are now all in Roman numbers (xxvii,
> etc.). I need to change them all globally back to Latin numbers.
> Because this single document was created from several separate chapter
> documents I am afraid the code controlling the endnote numbering may be
> not in one place but in several places corresponding to the several
> original chapter documents I copy and pasted into the new document.
>
> 1. How to I search for that endnote numbering format code and how do I
> correct it when I find it.
>
> 2. Similarly the page numbers are all messed up and the code inserting
> the page numbers may be in several locations (because of the multiple
> original chapter documents) in the combined document. How do I search
> for them to eliminate them and make everything start at page one except
> for the front matter, etc.
>
> Thanks.
>
> Jeff
>
>
|
|
Thank you Suzanne. As usual you came through. Worked like a charm.
Related question, purely cosmetic: At present the endnotes come out
with no spaces after the number (example: 2text of foot note) Is there
a way in Word 2002 to tell it to add a space after the number?
As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript is
already at the Press and being put into pages. Problem is when that
comes back (due in a couple of weeks), she will have only one month to
prepare an index and that will be from the paper documents not from a
computer file.
So, I suggested that she take the extra time to create a "temporary"
"working" index using Word from the manuscript file she has on computer
(that's why I created a single document by combining - through cut and
paste - the chapter docs). Although the index created by Word will not
have the correct pages as they will be in the Press pages, it should
then be a simpler matter to use it as a template and substitute the
correct pages from the paper document they send her than if she had to
create the index totally from paper. Should also give her more time to
combine index entries into sub-headings where indicated, etc.
Does this sound reasonable?
Jeff
Suzanne S. Barnhill wrote:
[Quoted Text] > Not an issue. First of all, I will say that for many, many versions
> now we have been asking *why* lowercase roman numerals are the
> default for endnotes? Where in the world did that come from? Who uses
> them? But simple to fix.
>
> 1. Insert | Reference | Footnote. Endnotes should already be selected,
> assuming you don't also have footnotes. If necessary, select the
> Endnotes radio button.
>
> 2. Change the "Number format" to 1, 2, 3.
>
> 3. Making sure that "Whole document" is selected for "Apply changes
> to," click Apply.
>
>
> "Jeff" <jeff[ at ]naol.com> wrote in message
> news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl...
>> I had to combine (for my wife) several Word 97 documents (each
>> containing a book chapter) into one single file and then transferred
>> it to Word 2002 again as a single file.
>>
>> Of course, several problems occurred mainly dealing with fonts which
>> I have fixed. There is one I would however like advice on so I do
>> not mess things up.
>>
>> The endnotes from the different chapters all appeared correctly at
>> the end of the single file, but instead of the original footnote
>> Latin numbers (102, 103, etc.) they are now all in Roman numbers
>> (xxvii, etc.). I need to change them all globally back to Latin
>> numbers. Because this single document was created from several
>> separate chapter documents I am afraid the code controlling the
>> endnote numbering may be not in one place but in several places
>> corresponding to the several original chapter documents I copy and
>> pasted into the new document.
>>
>> 1. How to I search for that endnote numbering format code and how do
>> I correct it when I find it.
>>
>> 2. Similarly the page numbers are all messed up and the code
>> inserting the page numbers may be in several locations (because of
>> the multiple original chapter documents) in the combined document.
>> How do I search for them to eliminate them and make everything start
>> at page one except for the front matter, etc.
>>
>> Thanks.
>>
>> Jeff
|
|
I'd love to know how you managed to get Word to give you references without
a space after them. I'm always having to take the spaces out of mine. But of
course the space is not needed if you have the reference superscripted,
whereas if you want a full-sized number, then you probably want not just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm
Although it's theoretically possible to create an index across several
documents using an RD field, it is undeniably easier to do it on a single
file. I think putting the index together will be difficult no matter how
it's done, but starting the way you describe is probably not a bad idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get started in the
right direction. 2. Once the index is generated and you are satisfied with
the entries and subentries, you can unlink it so that it is just plain text,
then paste it into a new blank document (or you can paste and then unlink,
leaving the index in the large file linked), which will be the basis for the
document you send to the printer. You'll have all the entries and "all you
have to do" (ha!) is correct the page numbers.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"Jeff" <jeff[ at ]naol.com> wrote in message
news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl...
[Quoted Text] > Thank you Suzanne. As usual you came through. Worked like a charm.
>
> Related question, purely cosmetic: At present the endnotes come out
> with no spaces after the number (example: 2text of foot note) Is there
> a way in Word 2002 to tell it to add a space after the number?
>
> As I said the above is purely cosmetic and for ease of use. This
> combined document will not go out anywhere. The actual manuscript is
> already at the Press and being put into pages. Problem is when that
> comes back (due in a couple of weeks), she will have only one month to
> prepare an index and that will be from the paper documents not from a
> computer file.
>
> So, I suggested that she take the extra time to create a "temporary"
> "working" index using Word from the manuscript file she has on computer
> (that's why I created a single document by combining - through cut and
> paste - the chapter docs). Although the index created by Word will not
> have the correct pages as they will be in the Press pages, it should
> then be a simpler matter to use it as a template and substitute the
> correct pages from the paper document they send her than if she had to
> create the index totally from paper. Should also give her more time to
> combine index entries into sub-headings where indicated, etc.
>
> Does this sound reasonable?
>
> Jeff
>
> Suzanne S. Barnhill wrote:
> > Not an issue. First of all, I will say that for many, many versions
> > now we have been asking *why* lowercase roman numerals are the
> > default for endnotes? Where in the world did that come from? Who uses
> > them? But simple to fix.
> >
> > 1. Insert | Reference | Footnote. Endnotes should already be selected,
> > assuming you don't also have footnotes. If necessary, select the
> > Endnotes radio button.
> >
> > 2. Change the "Number format" to 1, 2, 3.
> >
> > 3. Making sure that "Whole document" is selected for "Apply changes
> > to," click Apply.
> >
> >
> > "Jeff" <jeff[ at ]naol.com> wrote in message
> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl...
> >> I had to combine (for my wife) several Word 97 documents (each
> >> containing a book chapter) into one single file and then transferred
> >> it to Word 2002 again as a single file.
> >>
> >> Of course, several problems occurred mainly dealing with fonts which
> >> I have fixed. There is one I would however like advice on so I do
> >> not mess things up.
> >>
> >> The endnotes from the different chapters all appeared correctly at
> >> the end of the single file, but instead of the original footnote
> >> Latin numbers (102, 103, etc.) they are now all in Roman numbers
> >> (xxvii, etc.). I need to change them all globally back to Latin
> >> numbers. Because this single document was created from several
> >> separate chapter documents I am afraid the code controlling the
> >> endnote numbering may be not in one place but in several places
> >> corresponding to the several original chapter documents I copy and
> >> pasted into the new document.
> >>
> >> 1. How to I search for that endnote numbering format code and how do
> >> I correct it when I find it.
> >>
> >> 2. Similarly the page numbers are all messed up and the code
> >> inserting the page numbers may be in several locations (because of
> >> the multiple original chapter documents) in the combined document.
> >> How do I search for them to eliminate them and make everything start
> >> at page one except for the front matter, etc.
> >>
> >> Thanks.
> >>
> >> Jeff
>
>
|
|
Thank you Suzanne. That is what I plan to do. My wife is a brilliant
scholar but very computer phobic. So I am "tech support" - often with
the help if experts like you <grin>.
[Quoted Text] > I'd love to know how you managed to get Word to give you references
> without
> a space after them.
It just happened as part of combining her separate chapter documents
into one file (on her Word 97) and then converting it when I opened the
combined file in Word 2002.
But I think you misunderstand me. What I got as footnotes in the W2002
combined doc - after the manipulations described - were footnotes that
had no space after the numbers (that is that looked like "233text"
instead of "233 text .......". I am referring to the actual footnote
and its text, not the reference number in the main text. (Actually they
are all endnotes, not footnotes. My fault as I always thing of them
generically as "footnotes")
For her purposes, this is OK but it makes the text harder to read
because after all the file manipulations and font changes (some of the
main text had sections in super or sub script, and I had to make global
changes into regular fonts) the footnote text and their numbers are all
in normal fonts (not superscript). So without superscript to make the
number stand out in the footnote, it is "cosmetically" unappealing the
way it is without a space after the number.
This is something relatively minor for her present purposes, I am just
trying to make things as smooth as possible. Maybe an alternative would
be, instead of trying to force Word to add a space after the footnote
number, I could find a footnote/endnote global formatting change where I
could make these numbers (not the footnote text) at least go back to
superscript. As I said, not terrible important but it would be nice
........ I can change the numbers to superscript but it is not practical
to do it that way for the 800+ footnotes.
Thanks for the help Suzanne. Both of us appreciate it.
Jeff
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl...
> I'd love to know how you managed to get Word to give you references
> without
> a space after them. I'm always having to take the spaces out of mine.
> But of
> course the space is not needed if you have the reference
> superscripted,
> whereas if you want a full-sized number, then you probably want not
> just
> space but also a period and a tab; for that, see
> http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm
>
> Although it's theoretically possible to create an index across several
> documents using an RD field, it is undeniably easier to do it on a
> single
> file. I think putting the index together will be difficult no matter
> how
> it's done, but starting the way you describe is probably not a bad
> idea. A
> couple of suggestions: 1. Read John McGhie's article at
> http://word.mvps.org/faqs/formatting/Createindex.htm to get started in
> the
> right direction. 2. Once the index is generated and you are satisfied
> with
> the entries and subentries, you can unlink it so that it is just plain
> text,
> then paste it into a new blank document (or you can paste and then
> unlink,
> leaving the index in the large file linked), which will be the basis
> for the
> document you send to the printer. You'll have all the entries and "all
> you
> have to do" (ha!) is correct the page numbers.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> Word MVP FAQ site: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the
> newsgroup so
> all may benefit.
>
> "Jeff" <jeff[ at ]naol.com> wrote in message
> news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl...
>> Thank you Suzanne. As usual you came through. Worked like a charm.
>>
>> Related question, purely cosmetic: At present the endnotes come out
>> with no spaces after the number (example: 2text of foot note) Is
>> there
>> a way in Word 2002 to tell it to add a space after the number?
>>
>> As I said the above is purely cosmetic and for ease of use. This
>> combined document will not go out anywhere. The actual manuscript is
>> already at the Press and being put into pages. Problem is when that
>> comes back (due in a couple of weeks), she will have only one month
>> to
>> prepare an index and that will be from the paper documents not from a
>> computer file.
>>
>> So, I suggested that she take the extra time to create a "temporary"
>> "working" index using Word from the manuscript file she has on
>> computer
>> (that's why I created a single document by combining - through cut
>> and
>> paste - the chapter docs). Although the index created by Word will
>> not
>> have the correct pages as they will be in the Press pages, it should
>> then be a simpler matter to use it as a template and substitute the
>> correct pages from the paper document they send her than if she had
>> to
>> create the index totally from paper. Should also give her more time
>> to
>> combine index entries into sub-headings where indicated, etc.
>>
>> Does this sound reasonable?
>>
>> Jeff
>>
>> Suzanne S. Barnhill wrote:
>> > Not an issue. First of all, I will say that for many, many versions
>> > now we have been asking *why* lowercase roman numerals are the
>> > default for endnotes? Where in the world did that come from? Who
>> > uses
>> > them? But simple to fix.
>> >
>> > 1. Insert | Reference | Footnote. Endnotes should already be
>> > selected,
>> > assuming you don't also have footnotes. If necessary, select the
>> > Endnotes radio button.
>> >
>> > 2. Change the "Number format" to 1, 2, 3.
>> >
>> > 3. Making sure that "Whole document" is selected for "Apply changes
>> > to," click Apply.
>> >
>> >
>> > "Jeff" <jeff[ at ]naol.com> wrote in message
>> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl...
>> >> I had to combine (for my wife) several Word 97 documents (each
>> >> containing a book chapter) into one single file and then
>> >> transferred
>> >> it to Word 2002 again as a single file.
>> >>
>> >> Of course, several problems occurred mainly dealing with fonts
>> >> which
>> >> I have fixed. There is one I would however like advice on so I do
>> >> not mess things up.
>> >>
>> >> The endnotes from the different chapters all appeared correctly at
>> >> the end of the single file, but instead of the original footnote
>> >> Latin numbers (102, 103, etc.) they are now all in Roman numbers
>> >> (xxvii, etc.). I need to change them all globally back to Latin
>> >> numbers. Because this single document was created from several
>> >> separate chapter documents I am afraid the code controlling the
>> >> endnote numbering may be not in one place but in several places
>> >> corresponding to the several original chapter documents I copy and
>> >> pasted into the new document.
>> >>
>> >> 1. How to I search for that endnote numbering format code and how
>> >> do
>> >> I correct it when I find it.
>> >>
>> >> 2. Similarly the page numbers are all messed up and the code
>> >> inserting the page numbers may be in several locations (because of
>> >> the multiple original chapter documents) in the combined document.
>> >> How do I search for them to eliminate them and make everything
>> >> start
>> >> at page one except for the front matter, etc.
>> >>
>> >> Thanks.
>> >>
>> >> Jeff
>>
>>
>
|
|
I understood what you were saying. I'm just saying that in every version of
Word I've ever used, I've always gotten a space between the footnote
reference and the footnote text in the footnote (or endnote). Note also that
the Footnote/Endnote Reference character style is by default superscript. If
it isn't in your document, you can modify it. The style definition should
read "Default Paragraph Font + Superscript."
The fact that you're not getting a space and that you're not getting
superscript makes me wonder if there's some add-in or macro that's affecting
the way this feature works.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"Jeff" <jeff[ at ]naol.com> wrote in message
news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > Thank you Suzanne. That is what I plan to do. My wife is a brilliant > scholar but very computer phobic. So I am "tech support" - often with > the help if experts like you <grin>. > > > I'd love to know how you managed to get Word to give you references > > without > > a space after them. > > It just happened as part of combining her separate chapter documents > into one file (on her Word 97) and then converting it when I opened the > combined file in Word 2002. > > But I think you misunderstand me. What I got as footnotes in the W2002 > combined doc - after the manipulations described - were footnotes that > had no space after the numbers (that is that looked like "233text" > instead of "233 text .......". I am referring to the actual footnote > and its text, not the reference number in the main text. (Actually they > are all endnotes, not footnotes. My fault as I always thing of them > generically as "footnotes") > > For her purposes, this is OK but it makes the text harder to read > because after all the file manipulations and font changes (some of the > main text had sections in super or sub script, and I had to make global > changes into regular fonts) the footnote text and their numbers are all > in normal fonts (not superscript). So without superscript to make the > number stand out in the footnote, it is "cosmetically" unappealing the > way it is without a space after the number. > > This is something relatively minor for her present purposes, I am just > trying to make things as smooth as possible. Maybe an alternative would > be, instead of trying to force Word to add a space after the footnote > number, I could find a footnote/endnote global formatting change where I > could make these numbers (not the footnote text) at least go back to > superscript. As I said, not terrible important but it would be nice > ....... I can change the numbers to superscript but it is not practical > to do it that way for the 800+ footnotes. > > Thanks for the help Suzanne. Both of us appreciate it. > > Jeff > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl... > > I'd love to know how you managed to get Word to give you references > > without > > a space after them. I'm always having to take the spaces out of mine. > > But of > > course the space is not needed if you have the reference > > superscripted, > > whereas if you want a full-sized number, then you probably want not > > just > > space but also a period and a tab; for that, see > > http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm> > > > Although it's theoretically possible to create an index across several > > documents using an RD field, it is undeniably easier to do it on a > > single > > file. I think putting the index together will be difficult no matter > > how > > it's done, but starting the way you describe is probably not a bad > > idea. A > > couple of suggestions: 1. Read John McGhie's article at > > http://word.mvps.org/faqs/formatting/Createindex.htm to get started in > > the > > right direction. 2. Once the index is generated and you are satisfied > > with > > the entries and subentries, you can unlink it so that it is just plain > > text, > > then paste it into a new blank document (or you can paste and then > > unlink, > > leaving the index in the large file linked), which will be the basis > > for the > > document you send to the printer. You'll have all the entries and "all > > you > > have to do" (ha!) is correct the page numbers. > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org> > Email cannot be acknowledged; please post all follow-ups to the > > newsgroup so > > all may benefit. > > > > "Jeff" <jeff[ at ]naol.com> wrote in message > > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl... > >> Thank you Suzanne. As usual you came through. Worked like a charm. > >> > >> Related question, purely cosmetic: At present the endnotes come out > >> with no spaces after the number (example: 2text of foot note) Is > >> there > >> a way in Word 2002 to tell it to add a space after the number? > >> > >> As I said the above is purely cosmetic and for ease of use. This > >> combined document will not go out anywhere. The actual manuscript is > >> already at the Press and being put into pages. Problem is when that > >> comes back (due in a couple of weeks), she will have only one month > >> to > >> prepare an index and that will be from the paper documents not from a > >> computer file. > >> > >> So, I suggested that she take the extra time to create a "temporary" > >> "working" index using Word from the manuscript file she has on > >> computer > >> (that's why I created a single document by combining - through cut > >> and > >> paste - the chapter docs). Although the index created by Word will > >> not > >> have the correct pages as they will be in the Press pages, it should > >> then be a simpler matter to use it as a template and substitute the > >> correct pages from the paper document they send her than if she had > >> to > >> create the index totally from paper. Should also give her more time > >> to > >> combine index entries into sub-headings where indicated, etc. > >> > >> Does this sound reasonable? > >> > >> Jeff > >> > >> Suzanne S. Barnhill wrote: > >> > Not an issue. First of all, I will say that for many, many versions > >> > now we have been asking *why* lowercase roman numerals are the > >> > default for endnotes? Where in the world did that come from? Who > >> > uses > >> > them? But simple to fix. > >> > > >> > 1. Insert | Reference | Footnote. Endnotes should already be > >> > selected, > >> > assuming you don't also have footnotes. If necessary, select the > >> > Endnotes radio button. > >> > > >> > 2. Change the "Number format" to 1, 2, 3. > >> > > >> > 3. Making sure that "Whole document" is selected for "Apply changes > >> > to," click Apply. > >> > > >> > > >> > "Jeff" <jeff[ at ]naol.com> wrote in message > >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl... > >> >> I had to combine (for my wife) several Word 97 documents (each > >> >> containing a book chapter) into one single file and then > >> >> transferred > >> >> it to Word 2002 again as a single file. > >> >> > >> >> Of course, several problems occurred mainly dealing with fonts > >> >> which > >> >> I have fixed. There is one I would however like advice on so I do > >> >> not mess things up. > >> >> > >> >> The endnotes from the different chapters all appeared correctly at > >> >> the end of the single file, but instead of the original footnote > >> >> Latin numbers (102, 103, etc.) they are now all in Roman numbers > >> >> (xxvii, etc.). I need to change them all globally back to Latin > >> >> numbers. Because this single document was created from several > >> >> separate chapter documents I am afraid the code controlling the > >> >> endnote numbering may be not in one place but in several places > >> >> corresponding to the several original chapter documents I copy and > >> >> pasted into the new document. > >> >> > >> >> 1. How to I search for that endnote numbering format code and how > >> >> do > >> >> I correct it when I find it. > >> >> > >> >> 2. Similarly the page numbers are all messed up and the code > >> >> inserting the page numbers may be in several locations (because of > >> >> the multiple original chapter documents) in the combined document. > >> >> How do I search for them to eliminate them and make everything > >> >> start > >> >> at page one except for the front matter, etc. > >> >> > >> >> Thanks. > >> >> > >> >> Jeff > >> > >> > > > >
|
|
Thanks again.
I looked at the style definitions. The numbers all are shown as being
in the style "Endnote reference" which is correct; and the definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman, Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"
So I tried modifying it through the Format\font button, but all I could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".
Don't ask. I do not know how I got all this, but the bottom line is that
the reference numbers are now at least underlined, but NOT superscript
like the definitions says.
Wish I could get it to apply the standard default endnote reference
style.
Jeff
P.S. I think I know why the reference endnote style got messed up. When
I converted the document (either into one document or from Word 97 to
Word 2002, some of the text appeared in superscript. Finding that
disturbing I selected these huge sections of text and changed their font
to remove the font\superscript. I know see by looking through the
documents that these - now normal appearing text - are still listed as
style "endnote text" even though I corrected the font to remove the
superscript. Tat must have created the new endonote style that are not
superscript.
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
news:ulnGJ3eqHHA.1220[ at ]TK2MSFTNGP04.phx.gbl...
[Quoted Text] >I understood what you were saying. I'm just saying that in every >version of > Word I've ever used, I've always gotten a space between the footnote > reference and the footnote text in the footnote (or endnote). Note > also that > the Footnote/Endnote Reference character style is by default > superscript. If > it isn't in your document, you can modify it. The style definition > should > read "Default Paragraph Font + Superscript." > > The fact that you're not getting a space and that you're not getting > superscript makes me wonder if there's some add-in or macro that's > affecting > the way this feature works. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org> Email cannot be acknowledged; please post all follow-ups to the > newsgroup so > all may benefit. > > "Jeff" <jeff[ at ]naol.com> wrote in message > news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl... >> Thank you Suzanne. That is what I plan to do. My wife is a >> brilliant >> scholar but very computer phobic. So I am "tech support" - often >> with >> the help if experts like you <grin>. >> >> > I'd love to know how you managed to get Word to give you references >> > without >> > a space after them. >> >> It just happened as part of combining her separate chapter documents >> into one file (on her Word 97) and then converting it when I opened >> the >> combined file in Word 2002. >> >> But I think you misunderstand me. What I got as footnotes in the >> W2002 >> combined doc - after the manipulations described - were footnotes >> that >> had no space after the numbers (that is that looked like "233text" >> instead of "233 text .......". I am referring to the actual footnote >> and its text, not the reference number in the main text. (Actually >> they >> are all endnotes, not footnotes. My fault as I always thing of them >> generically as "footnotes") >> >> For her purposes, this is OK but it makes the text harder to read >> because after all the file manipulations and font changes (some of >> the >> main text had sections in super or sub script, and I had to make >> global >> changes into regular fonts) the footnote text and their numbers are >> all >> in normal fonts (not superscript). So without superscript to make >> the >> number stand out in the footnote, it is "cosmetically" unappealing >> the >> way it is without a space after the number. >> >> This is something relatively minor for her present purposes, I am >> just >> trying to make things as smooth as possible. Maybe an alternative >> would >> be, instead of trying to force Word to add a space after the footnote >> number, I could find a footnote/endnote global formatting change >> where I >> could make these numbers (not the footnote text) at least go back to >> superscript. As I said, not terrible important but it would be nice >> ....... I can change the numbers to superscript but it is not >> practical >> to do it that way for the 800+ footnotes. >> >> Thanks for the help Suzanne. Both of us appreciate it. >> >> Jeff >> >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >> news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl... >> > I'd love to know how you managed to get Word to give you references >> > without >> > a space after them. I'm always having to take the spaces out of >> > mine. >> > But of >> > course the space is not needed if you have the reference >> > superscripted, >> > whereas if you want a full-sized number, then you probably want not >> > just >> > space but also a period and a tab; for that, see >> > http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm>> > >> > Although it's theoretically possible to create an index across >> > several >> > documents using an RD field, it is undeniably easier to do it on a >> > single >> > file. I think putting the index together will be difficult no >> > matter >> > how >> > it's done, but starting the way you describe is probably not a bad >> > idea. A >> > couple of suggestions: 1. Read John McGhie's article at >> > http://word.mvps.org/faqs/formatting/Createindex.htm to get started >> > in >> > the >> > right direction. 2. Once the index is generated and you are >> > satisfied >> > with >> > the entries and subentries, you can unlink it so that it is just >> > plain >> > text, >> > then paste it into a new blank document (or you can paste and then >> > unlink, >> > leaving the index in the large file linked), which will be the >> > basis >> > for the >> > document you send to the printer. You'll have all the entries and >> > "all >> > you >> > have to do" (ha!) is correct the page numbers. >> > >> > -- >> > Suzanne S. Barnhill >> > Microsoft MVP (Word) >> > Words into Type >> > Fairhope, Alabama USA >> > Word MVP FAQ site: http://word.mvps.org>> > Email cannot be acknowledged; please post all follow-ups to the >> > newsgroup so >> > all may benefit. >> > >> > "Jeff" <jeff[ at ]naol.com> wrote in message >> > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl... >> >> Thank you Suzanne. As usual you came through. Worked like a >> >> charm. >> >> >> >> Related question, purely cosmetic: At present the endnotes come >> >> out >> >> with no spaces after the number (example: 2text of foot note) Is >> >> there >> >> a way in Word 2002 to tell it to add a space after the number? >> >> >> >> As I said the above is purely cosmetic and for ease of use. This >> >> combined document will not go out anywhere. The actual manuscript >> >> is >> >> already at the Press and being put into pages. Problem is when >> >> that >> >> comes back (due in a couple of weeks), she will have only one >> >> month >> >> to >> >> prepare an index and that will be from the paper documents not >> >> from a >> >> computer file. >> >> >> >> So, I suggested that she take the extra time to create a >> >> "temporary" >> >> "working" index using Word from the manuscript file she has on >> >> computer >> >> (that's why I created a single document by combining - through cut >> >> and >> >> paste - the chapter docs). Although the index created by Word >> >> will >> >> not >> >> have the correct pages as they will be in the Press pages, it >> >> should >> >> then be a simpler matter to use it as a template and substitute >> >> the >> >> correct pages from the paper document they send her than if she >> >> had >> >> to >> >> create the index totally from paper. Should also give her more >> >> time >> >> to >> >> combine index entries into sub-headings where indicated, etc. >> >> >> >> Does this sound reasonable? >> >> >> >> Jeff >> >> >> >> Suzanne S. Barnhill wrote: >> >> > Not an issue. First of all, I will say that for many, many >> >> > versions >> >> > now we have been asking *why* lowercase roman numerals are the >> >> > default for endnotes? Where in the world did that come from? Who >> >> > uses >> >> > them? But simple to fix. >> >> > >> >> > 1. Insert | Reference | Footnote. Endnotes should already be >> >> > selected, >> >> > assuming you don't also have footnotes. If necessary, select the >> >> > Endnotes radio button. >> >> > >> >> > 2. Change the "Number format" to 1, 2, 3. >> >> > >> >> > 3. Making sure that "Whole document" is selected for "Apply >> >> > changes >> >> > to," click Apply. >> >> > >> >> > >> >> > "Jeff" <jeff[ at ]naol.com> wrote in message >> >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl... >> >> >> I had to combine (for my wife) several Word 97 documents (each >> >> >> containing a book chapter) into one single file and then >> >> >> transferred >> >> >> it to Word 2002 again as a single file. >> >> >> >> >> >> Of course, several problems occurred mainly dealing with fonts >> >> >> which >> >> >> I have fixed. There is one I would however like advice on so I >> >> >> do >> >> >> not mess things up. >> >> >> >> >> >> The endnotes from the different chapters all appeared correctly >> >> >> at >> >> >> the end of the single file, but instead of the original >> >> >> footnote >> >> >> Latin numbers (102, 103, etc.) they are now all in Roman >> >> >> numbers >> >> >> (xxvii, etc.). I need to change them all globally back to >> >> >> Latin >> >> >> numbers. Because this single document was created from several >> >> >> separate chapter documents I am afraid the code controlling the >> >> >> endnote numbering may be not in one place but in several places >> >> >> corresponding to the several original chapter documents I copy >> >> >> and >> >> >> pasted into the new document. >> >> >> >> >> >> 1. How to I search for that endnote numbering format code and >> >> >> how >> >> >> do >> >> >> I correct it when I find it. >> >> >> >> >> >> 2. Similarly the page numbers are all messed up and the code >> >> >> inserting the page numbers may be in several locations (because >> >> >> of >> >> >> the multiple original chapter documents) in the combined >> >> >> document. >> >> >> How do I search for them to eliminate them and make everything >> >> >> start >> >> >> at page one except for the front matter, etc. >> >> >> >> >> >> Thanks. >> >> >> >> >> >> Jeff >> >> >> >> >> > >> >> >
|
|
Thanks again.
I looked at the style definitions. The numbers all are shown as being
in the style "Endnote reference" which is correct; and the definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman, Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"
So I tried modifying it through the Format\font button, but all I could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".
Don't ask. I do not know how I got all this, but the bottom line is that
the reference numbers are now at least underlined, but NOT superscript
like the definitions says.
When looking to modify the style, I see that I have listed in this
document several possible "Endnote reference" styles, some of which do
indeed produce a superscript reference number the way the looks normal
to me. I can apply this correct endnote reference style to each
reference number individually - which is too tedious to be practical. I
wish I knew a way to apply this working style to wherever the endnote
reference appears in the document. Is there a way to do this globally?
Jeff
"Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
news:ulnGJ3eqHHA.1220[ at ]TK2MSFTNGP04.phx.gbl...
[Quoted Text] >I understood what you were saying. I'm just saying that in every >version of > Word I've ever used, I've always gotten a space between the footnote > reference and the footnote text in the footnote (or endnote). Note > also that > the Footnote/Endnote Reference character style is by default > superscript. If > it isn't in your document, you can modify it. The style definition > should > read "Default Paragraph Font + Superscript." > > The fact that you're not getting a space and that you're not getting > superscript makes me wonder if there's some add-in or macro that's > affecting > the way this feature works. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org> Email cannot be acknowledged; please post all follow-ups to the > newsgroup so > all may benefit. > > "Jeff" <jeff[ at ]naol.com> wrote in message > news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl... >> Thank you Suzanne. That is what I plan to do. My wife is a >> brilliant >> scholar but very computer phobic. So I am "tech support" - often >> with >> the help if experts like you <grin>. >> >> > I'd love to know how you managed to get Word to give you references >> > without >> > a space after them. >> >> It just happened as part of combining her separate chapter documents >> into one file (on her Word 97) and then converting it when I opened >> the >> combined file in Word 2002. >> >> But I think you misunderstand me. What I got as footnotes in the >> W2002 >> combined doc - after the manipulations described - were footnotes >> that >> had no space after the numbers (that is that looked like "233text" >> instead of "233 text .......". I am referring to the actual footnote >> and its text, not the reference number in the main text. (Actually >> they >> are all endnotes, not footnotes. My fault as I always thing of them >> generically as "footnotes") >> >> For her purposes, this is OK but it makes the text harder to read >> because after all the file manipulations and font changes (some of >> the >> main text had sections in super or sub script, and I had to make >> global >> changes into regular fonts) the footnote text and their numbers are >> all >> in normal fonts (not superscript). So without superscript to make >> the >> number stand out in the footnote, it is "cosmetically" unappealing >> the >> way it is without a space after the number. >> >> This is something relatively minor for her present purposes, I am >> just >> trying to make things as smooth as possible. Maybe an alternative >> would >> be, instead of trying to force Word to add a space after the footnote >> number, I could find a footnote/endnote global formatting change >> where I >> could make these numbers (not the footnote text) at least go back to >> superscript. As I said, not terrible important but it would be nice >> ....... I can change the numbers to superscript but it is not >> practical >> to do it that way for the 800+ footnotes. >> >> Thanks for the help Suzanne. Both of us appreciate it. >> >> Jeff >> >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >> news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl... >> > I'd love to know how you managed to get Word to give you references >> > without >> > a space after them. I'm always having to take the spaces out of >> > mine. >> > But of >> > course the space is not needed if you have the reference >> > superscripted, >> > whereas if you want a full-sized number, then you probably want not >> > just >> > space but also a period and a tab; for that, see >> > http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm>> > >> > Although it's theoretically possible to create an index across >> > several >> > documents using an RD field, it is undeniably easier to do it on a >> > single >> > file. I think putting the index together will be difficult no >> > matter >> > how >> > it's done, but starting the way you describe is probably not a bad >> > idea. A >> > couple of suggestions: 1. Read John McGhie's article at >> > http://word.mvps.org/faqs/formatting/Createindex.htm to get started >> > in >> > the >> > right direction. 2. Once the index is generated and you are >> > satisfied >> > with >> > the entries and subentries, you can unlink it so that it is just >> > plain >> > text, >> > then paste it into a new blank document (or you can paste and then >> > unlink, >> > leaving the index in the large file linked), which will be the >> > basis >> > for the >> > document you send to the printer. You'll have all the entries and >> > "all >> > you >> > have to do" (ha!) is correct the page numbers. >> > >> > -- >> > Suzanne S. Barnhill >> > Microsoft MVP (Word) >> > Words into Type >> > Fairhope, Alabama USA >> > Word MVP FAQ site: http://word.mvps.org>> > Email cannot be acknowledged; please post all follow-ups to the >> > newsgroup so >> > all may benefit. >> > >> > "Jeff" <jeff[ at ]naol.com> wrote in message >> > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl... >> >> Thank you Suzanne. As usual you came through. Worked like a >> >> charm. >> >> >> >> Related question, purely cosmetic: At present the endnotes come >> >> out >> >> with no spaces after the number (example: 2text of foot note) Is >> >> there >> >> a way in Word 2002 to tell it to add a space after the number? >> >> >> >> As I said the above is purely cosmetic and for ease of use. This >> >> combined document will not go out anywhere. The actual manuscript >> >> is >> >> already at the Press and being put into pages. Problem is when >> >> that >> >> comes back (due in a couple of weeks), she will have only one >> >> month >> >> to >> >> prepare an index and that will be from the paper documents not >> >> from a >> >> computer file. >> >> >> >> So, I suggested that she take the extra time to create a >> >> "temporary" >> >> "working" index using Word from the manuscript file she has on >> >> computer >> >> (that's why I created a single document by combining - through cut >> >> and >> >> paste - the chapter docs). Although the index created by Word >> >> will >> >> not >> >> have the correct pages as they will be in the Press pages, it >> >> should >> >> then be a simpler matter to use it as a template and substitute >> >> the >> >> correct pages from the paper document they send her than if she >> >> had >> >> to >> >> create the index totally from paper. Should also give her more >> >> time >> >> to >> >> combine index entries into sub-headings where indicated, etc. >> >> >> >> Does this sound reasonable? >> >> >> >> Jeff >> >> >> >> Suzanne S. Barnhill wrote: >> >> > Not an issue. First of all, I will say that for many, many >> >> > versions >> >> > now we have been asking *why* lowercase roman numerals are the >> >> > default for endnotes? Where in the world did that come from? Who >> >> > uses >> >> > them? But simple to fix. >> >> > >> >> > 1. Insert | Reference | Footnote. Endnotes should already be >> >> > selected, >> >> > assuming you don't also have footnotes. If necessary, select the >> >> > Endnotes radio button. >> >> > >> >> > 2. Change the "Number format" to 1, 2, 3. >> >> > >> >> > 3. Making sure that "Whole document" is selected for "Apply >> >> > changes >> >> > to," click Apply. >> >> > >> >> > >> >> > "Jeff" <jeff[ at ]naol.com> wrote in message >> >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl... >> >> >> I had to combine (for my wife) several Word 97 documents (each >> >> >> containing a book chapter) into one single file and then >> >> >> transferred >> >> >> it to Word 2002 again as a single file. >> >> >> >> >> >> Of course, several problems occurred mainly dealing with fonts >> >> >> which >> >> >> I have fixed. There is one I would however like advice on so I >> >> >> do >> >> >> not mess things up. >> >> >> >> >> >> The endnotes from the different chapters all appeared correctly >> >> >> at >> >> >> the end of the single file, but instead of the original >> >> >> footnote >> >> >> Latin numbers (102, 103, etc.) they are now all in Roman >> >> >> numbers >> >> >> (xxvii, etc.). I need to change them all globally back to >> >> >> Latin >> >> >> numbers. Because this single document was created from several >> >> >> separate chapter documents I am afraid the code controlling the >> >> >> endnote numbering may be not in one place but in several places >> >> >> corresponding to the several original chapter documents I copy >> >> >> and >> >> >> pasted into the new document. >> >> >> >> >> >> 1. How to I search for that endnote numbering format code and >> >> >> how >> >> >> do >> >> >> I correct it when I find it. >> >> >> >> >> >> 2. Similarly the page numbers are all messed up and the code >> >> >> inserting the page numbers may be in several locations (because >> >> >> of >> >> >> the multiple original chapter documents) in the combined >> >> >> document. >> >> >> How do I search for them to eliminate them and make everything >> >> >> start >> >> >> at page one except for the front matter, etc. >> >> >> >> >> >> Thanks. >> >> >> >> >> >> Jeff >> >> >> >> >> > >> >> >
|
|
When the endnotes are created, the reference marks have the Endnote
Reference style, but unfortunately it is all too easy to remove it because
Ctrl+Spacebar removes character styles as well as direct font formatting.
When that happens, unfortunately, there is no recourse but to reapply it
manually (and I know this because I somehow managed to end up in that
situation--in a document with hundreds of endnotes).
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"Jeff" <jeff[ at ]naol.com> wrote in message
news:O5Brt4gqHHA.3248[ at ]TK2MSFTNGP03.phx.gbl...
[Quoted Text] > Thanks again. > > I looked at the style definitions. The numbers all are shown as being > in the style "Endnote reference" which is correct; and the definition > for endnote reference I found was: > "Endnote Reference + Font (Default) Times New Roman, Underline, > Condensed by 0.15 pt, Complex Script Font: Courier New" > > So I tried modifying it through the Format\font button, but all I could > get it to end up saying was > "Default Paragraph Font + Font: Times New Roman, No Underline, > Superscript, Not Double strikethrough". > > Don't ask. I do not know how I got all this, but the bottom line is that > the reference numbers are now at least underlined, but NOT superscript > like the definitions says. > > When looking to modify the style, I see that I have listed in this > document several possible "Endnote reference" styles, some of which do > indeed produce a superscript reference number the way the looks normal > to me. I can apply this correct endnote reference style to each > reference number individually - which is too tedious to be practical. I > wish I knew a way to apply this working style to wherever the endnote > reference appears in the document. Is there a way to do this globally? > > Jeff > > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:ulnGJ3eqHHA.1220[ at ]TK2MSFTNGP04.phx.gbl... > >I understood what you were saying. I'm just saying that in every > >version of > > Word I've ever used, I've always gotten a space between the footnote > > reference and the footnote text in the footnote (or endnote). Note > > also that > > the Footnote/Endnote Reference character style is by default > > superscript. If > > it isn't in your document, you can modify it. The style definition > > should > > read "Default Paragraph Font + Superscript." > > > > The fact that you're not getting a space and that you're not getting > > superscript makes me wonder if there's some add-in or macro that's > > affecting > > the way this feature works. > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org> > Email cannot be acknowledged; please post all follow-ups to the > > newsgroup so > > all may benefit. > > > > "Jeff" <jeff[ at ]naol.com> wrote in message > > news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl... > >> Thank you Suzanne. That is what I plan to do. My wife is a > >> brilliant > >> scholar but very computer phobic. So I am "tech support" - often > >> with > >> the help if experts like you <grin>. > >> > >> > I'd love to know how you managed to get Word to give you references > >> > without > >> > a space after them. > >> > >> It just happened as part of combining her separate chapter documents > >> into one file (on her Word 97) and then converting it when I opened > >> the > >> combined file in Word 2002. > >> > >> But I think you misunderstand me. What I got as footnotes in the > >> W2002 > >> combined doc - after the manipulations described - were footnotes > >> that > >> had no space after the numbers (that is that looked like "233text" > >> instead of "233 text .......". I am referring to the actual footnote > >> and its text, not the reference number in the main text. (Actually > >> they > >> are all endnotes, not footnotes. My fault as I always thing of them > >> generically as "footnotes") > >> > >> For her purposes, this is OK but it makes the text harder to read > >> because after all the file manipulations and font changes (some of > >> the > >> main text had sections in super or sub script, and I had to make > >> global > >> changes into regular fonts) the footnote text and their numbers are > >> all > >> in normal fonts (not superscript). So without superscript to make > >> the > >> number stand out in the footnote, it is "cosmetically" unappealing > >> the > >> way it is without a space after the number. > >> > >> This is something relatively minor for her present purposes, I am > >> just > >> trying to make things as smooth as possible. Maybe an alternative > >> would > >> be, instead of trying to force Word to add a space after the footnote > >> number, I could find a footnote/endnote global formatting change > >> where I > >> could make these numbers (not the footnote text) at least go back to > >> superscript. As I said, not terrible important but it would be nice > >> ....... I can change the numbers to superscript but it is not > >> practical > >> to do it that way for the 800+ footnotes. > >> > >> Thanks for the help Suzanne. Both of us appreciate it. > >> > >> Jeff > >> > >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > >> news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl... > >> > I'd love to know how you managed to get Word to give you references > >> > without > >> > a space after them. I'm always having to take the spaces out of > >> > mine. > >> > But of > >> > course the space is not needed if you have the reference > >> > superscripted, > >> > whereas if you want a full-sized number, then you probably want not > >> > just > >> > space but also a period and a tab; for that, see > >> > http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm> >> > > >> > Although it's theoretically possible to create an index across > >> > several > >> > documents using an RD field, it is undeniably easier to do it on a > >> > single > >> > file. I think putting the index together will be difficult no > >> > matter > >> > how > >> > it's done, but starting the way you describe is probably not a bad > >> > idea. A > >> > couple of suggestions: 1. Read John McGhie's article at > >> > http://word.mvps.org/faqs/formatting/Createindex.htm to get started > >> > in > >> > the > >> > right direction. 2. Once the index is generated and you are > >> > satisfied > >> > with > >> > the entries and subentries, you can unlink it so that it is just > >> > plain > >> > text, > >> > then paste it into a new blank document (or you can paste and then > >> > unlink, > >> > leaving the index in the large file linked), which will be the > >> > basis > >> > for the > >> > document you send to the printer. You'll have all the entries and > >> > "all > >> > you > >> > have to do" (ha!) is correct the page numbers. > >> > > >> > -- > >> > Suzanne S. Barnhill > >> > Microsoft MVP (Word) > >> > Words into Type > >> > Fairhope, Alabama USA > >> > Word MVP FAQ site: http://word.mvps.org> >> > Email cannot be acknowledged; please post all follow-ups to the > >> > newsgroup so > >> > all may benefit. > >> > > >> > "Jeff" <jeff[ at ]naol.com> wrote in message > >> > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl... > >> >> Thank you Suzanne. As usual you came through. Worked like a > >> >> charm. > >> >> > >> >> Related question, purely cosmetic: At present the endnotes come > >> >> out > >> >> with no spaces after the number (example: 2text of foot note) Is > >> >> there > >> >> a way in Word 2002 to tell it to add a space after the number? > >> >> > >> >> As I said the above is purely cosmetic and for ease of use. This > >> >> combined document will not go out anywhere. The actual manuscript > >> >> is > >> >> already at the Press and being put into pages. Problem is when > >> >> that > >> >> comes back (due in a couple of weeks), she will have only one > >> >> month > >> >> to > >> >> prepare an index and that will be from the paper documents not > >> >> from a > >> >> computer file. > >> >> > >> >> So, I suggested that she take the extra time to create a > >> >> "temporary" > >> >> "working" index using Word from the manuscript file she has on > >> >> computer > >> >> (that's why I created a single document by combining - through cut > >> >> and > >> >> paste - the chapter docs). Although the index created by Word > >> >> will > >> >> not > >> >> have the correct pages as they will be in the Press pages, it > >> >> should > >> >> then be a simpler matter to use it as a template and substitute > >> >> the > >> >> correct pages from the paper document they send her than if she > >> >> had > >> >> to > >> >> create the index totally from paper. Should also give her more > >> >> time > >> >> to > >> >> combine index entries into sub-headings where indicated, etc. > >> >> > >> >> Does this sound reasonable? > >> >> > >> >> Jeff > >> >> > >> >> Suzanne S. Barnhill wrote: > >> >> > Not an issue. First of all, I will say that for many, many > >> >> > versions > >> >> > now we have been asking *why* lowercase roman numerals are the > >> >> > default for endnotes? Where in the world did that come from? Who > >> >> > uses > >> >> > them? But simple to fix. > >> >> > > >> >> > 1. Insert | Reference | Footnote. Endnotes should already be > >> >> > selected, > >> >> > assuming you don't also have footnotes. If necessary, select the > >> >> > Endnotes radio button. > >> >> > > >> >> > 2. Change the "Number format" to 1, 2, 3. > >> >> > > >> >> > 3. Making sure that "Whole document" is selected for "Apply > >> >> > changes > >> >> > to," click Apply. > >> >> > > >> >> > > >> >> > "Jeff" <jeff[ at ]naol.com> wrote in message > >> >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl... > >> >> >> I had to combine (for my wife) several Word 97 documents (each > >> >> >> containing a book chapter) into one single file and then > >> >> >> transferred > >> >> >> it to Word 2002 again as a single file. > >> >> >> > >> >> >> Of course, several problems occurred mainly dealing with fonts > >> >> >> which > >> >> >> I have fixed. There is one I would however like advice on so I > >> >> >> do > >> >> >> not mess things up. > >> >> >> > >> >> >> The endnotes from the different chapters all appeared correctly > >> >> >> at > >> >> >> the end of the single file, but instead of the original > >> >> >> footnote > >> >> >> Latin numbers (102, 103, etc.) they are now all in Roman > >> >> >> numbers > >> >> >> (xxvii, etc.). I need to change them all globally back to > >> >> >> Latin > >> >> >> numbers. Because this single document was created from several > >> >> >> separate chapter documents I am afraid the code controlling the > >> >> >> endnote numbering may be not in one place but in several places > >> >> >> corresponding to the several original chapter documents I copy > >> >> >> and > >> >> >> pasted into the new document. > >> >> >> > >> >> >> 1. How to I search for that endnote numbering format code and > >> >> >> how > >> >> >> do > >> >> >> I correct it when I find it. > >> >> >> > >> >> >> 2. Similarly the page numbers are all messed up and the code > >> >> >> inserting the page numbers may be in several locations (because > >> >> >> of > >> >> >> the multiple original chapter documents) in the combined > >> >> >> document. > >> >> >> How do I search for them to eliminate them and make everything > >> >> >> start > >> >> >> at page one except for the front matter, etc. > >> >> >> > >> >> >> Thanks. > >> >> >> > >> >> >> Jeff > >> >> > >> >> > >> > > >> > >> > > > > >
|
|
Note that you can use the following macro:
Sub ReapplyEndnoteRefStyle()
Dim e As Endnote
For Each e In ActiveDocument.Endnotes
e.Reference.Style = wdStyleEndnoteReference
e.Range.Paragraphs(1).Range.Characters(1).Style = _
wdStyleEndnoteReference
Next e
End Sub
--
Stefan Blom
Microsoft Word MVP
"Suzanne S. Barnhill" wrote in message
news:%23tH$1Z%23qHHA.1208[ at ]TK2MSFTNGP02.phx.gbl...
[Quoted Text] > When the endnotes are created, the reference marks have the Endnote
> Reference style, but unfortunately it is all too easy to remove it
because
> Ctrl+Spacebar removes character styles as well as direct font
formatting.
> When that happens, unfortunately, there is no recourse but to reapply
it
> manually (and I know this because I somehow managed to end up in that
> situation--in a document with hundreds of endnotes).
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> Word MVP FAQ site: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
> all may benefit.
>
> "Jeff" <jeff[ at ]naol.com> wrote in message
> news:O5Brt4gqHHA.3248[ at ]TK2MSFTNGP03.phx.gbl...
> > Thanks again.
> >
> > I looked at the style definitions. The numbers all are shown as
being
> > in the style "Endnote reference" which is correct; and the
definition
> > for endnote reference I found was:
> > "Endnote Reference + Font (Default) Times New Roman, Underline,
> > Condensed by 0.15 pt, Complex Script Font: Courier New"
> >
> > So I tried modifying it through the Format\font button, but all I
could
> > get it to end up saying was
> > "Default Paragraph Font + Font: Times New Roman, No Underline,
> > Superscript, Not Double strikethrough".
> >
> > Don't ask. I do not know how I got all this, but the bottom line is
that
> > the reference numbers are now at least underlined, but NOT
superscript
> > like the definitions says.
> >
> > When looking to modify the style, I see that I have listed in this
> > document several possible "Endnote reference" styles, some of which
do
> > indeed produce a superscript reference number the way the looks
normal
> > to me. I can apply this correct endnote reference style to each
> > reference number individually - which is too tedious to be
practical. I
> > wish I knew a way to apply this working style to wherever the
endnote
> > reference appears in the document. Is there a way to do this
globally?
> >
> > Jeff
> >
> >
> > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
> > news:ulnGJ3eqHHA.1220[ at ]TK2MSFTNGP04.phx.gbl...
> > >I understood what you were saying. I'm just saying that in every
> > >version of
> > > Word I've ever used, I've always gotten a space between the
footnote
> > > reference and the footnote text in the footnote (or endnote). Note
> > > also that
> > > the Footnote/Endnote Reference character style is by default
> > > superscript. If
> > > it isn't in your document, you can modify it. The style definition
> > > should
> > > read "Default Paragraph Font + Superscript."
> > >
> > > The fact that you're not getting a space and that you're not
getting
> > > superscript makes me wonder if there's some add-in or macro that's
> > > affecting
> > > the way this feature works.
> > >
> > > --
> > > Suzanne S. Barnhill
> > > Microsoft MVP (Word)
> > > Words into Type
> > > Fairhope, Alabama USA
> > > Word MVP FAQ site: http://word.mvps.org
> > > Email cannot be acknowledged; please post all follow-ups to the
> > > newsgroup so
> > > all may benefit.
> > >
> > > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl...
> > >> Thank you Suzanne. That is what I plan to do. My wife is a
> > >> brilliant
> > >> scholar but very computer phobic. So I am "tech support" - often
> > >> with
> > >> the help if experts like you <grin>.
> > >>
> > >> > I'd love to know how you managed to get Word to give you
references
> > >> > without
> > >> > a space after them.
> > >>
> > >> It just happened as part of combining her separate chapter
documents
> > >> into one file (on her Word 97) and then converting it when I
opened
> > >> the
> > >> combined file in Word 2002.
> > >>
> > >> But I think you misunderstand me. What I got as footnotes in the
> > >> W2002
> > >> combined doc - after the manipulations described - were footnotes
> > >> that
> > >> had no space after the numbers (that is that looked like
"233text"
> > >> instead of "233 text .......". I am referring to the actual
footnote
> > >> and its text, not the reference number in the main text.
(Actually
> > >> they
> > >> are all endnotes, not footnotes. My fault as I always thing of
them
> > >> generically as "footnotes")
> > >>
> > >> For her purposes, this is OK but it makes the text harder to read
> > >> because after all the file manipulations and font changes (some
of
> > >> the
> > >> main text had sections in super or sub script, and I had to make
> > >> global
> > >> changes into regular fonts) the footnote text and their numbers
are
> > >> all
> > >> in normal fonts (not superscript). So without superscript to
make
> > >> the
> > >> number stand out in the footnote, it is "cosmetically"
unappealing
> > >> the
> > >> way it is without a space after the number.
> > >>
> > >> This is something relatively minor for her present purposes, I am
> > >> just
> > >> trying to make things as smooth as possible. Maybe an
alternative
> > >> would
> > >> be, instead of trying to force Word to add a space after the
footnote
> > >> number, I could find a footnote/endnote global formatting change
> > >> where I
> > >> could make these numbers (not the footnote text) at least go back
to
> > >> superscript. As I said, not terrible important but it would be
nice
> > >> ....... I can change the numbers to superscript but it is not
> > >> practical
> > >> to do it that way for the 800+ footnotes.
> > >>
> > >> Thanks for the help Suzanne. Both of us appreciate it.
> > >>
> > >> Jeff
> > >>
> > >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
> > >> news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl...
> > >> > I'd love to know how you managed to get Word to give you
references
> > >> > without
> > >> > a space after them. I'm always having to take the spaces out of
> > >> > mine.
> > >> > But of
> > >> > course the space is not needed if you have the reference
> > >> > superscripted,
> > >> > whereas if you want a full-sized number, then you probably want
not
> > >> > just
> > >> > space but also a period and a tab; for that, see
> > >> > http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm
> > >> >
> > >> > Although it's theoretically possible to create an index across
> > >> > several
> > >> > documents using an RD field, it is undeniably easier to do it
on a
> > >> > single
> > >> > file. I think putting the index together will be difficult no
> > >> > matter
> > >> > how
> > >> > it's done, but starting the way you describe is probably not a
bad
> > >> > idea. A
> > >> > couple of suggestions: 1. Read John McGhie's article at
> > >> > http://word.mvps.org/faqs/formatting/Createindex.htm to get
started
> > >> > in
> > >> > the
> > >> > right direction. 2. Once the index is generated and you are
> > >> > satisfied
> > >> > with
> > >> > the entries and subentries, you can unlink it so that it is
just
> > >> > plain
> > >> > text,
> > >> > then paste it into a new blank document (or you can paste and
then
> > >> > unlink,
> > >> > leaving the index in the large file linked), which will be the
> > >> > basis
> > >> > for the
> > >> > document you send to the printer. You'll have all the entries
and
> > >> > "all
> > >> > you
> > >> > have to do" (ha!) is correct the page numbers.
> > >> >
> > >> > --
> > >> > Suzanne S. Barnhill
> > >> > Microsoft MVP (Word)
> > >> > Words into Type
> > >> > Fairhope, Alabama USA
> > >> > Word MVP FAQ site: http://word.mvps.org
> > >> > Email cannot be acknowledged; please post all follow-ups to the
> > >> > newsgroup so
> > >> > all may benefit.
> > >> >
> > >> > "Jeff" <jeff[ at ]naol.com> wrote in message
> > >> > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl...
> > >> >> Thank you Suzanne. As usual you came through. Worked like a
> > >> >> charm.
> > >> >>
> > >> >> Related question, purely cosmetic: At present the endnotes
come
> > >> >> out
> > >> >> with no spaces after the number (example: 2text of foot
note) Is
> > >> >> there
> > >> >> a way in Word 2002 to tell it to add a space after the number?
> > >> >>
> > >> >> As I said the above is purely cosmetic and for ease of use.
This
> > >> >> combined document will not go out anywhere. The actual
manuscript
> > >> >> is
> > >> >> already at the Press and being put into pages. Problem is
when
> > >> >> that
> > >> >> comes back (due in a couple of weeks), she will have only one
> > >> >> month
> > >> >> to
> > >> >> prepare an index and that will be from the paper documents not
> > >> >> from a
> > >> >> computer file.
> > >> >>
> > >> >> So, I suggested that she take the extra time to create a
> > >> >> "temporary"
> > >> >> "working" index using Word from the manuscript file she has on
> > >> >> computer
> > >> >> (that's why I created a single document by combining - through
cut
> > >> >> and
> > >> >> paste - the chapter docs). Although the index created by Word
> > >> >> will
> > >> >> not
> > >> >> have the correct pages as they will be in the Press pages, it
> > >> >> should
> > >> >> then be a simpler matter to use it as a template and
substitute
> > >> >> the
> > >> >> correct pages from the paper document they send her than if
she
> > >> >> had
> > >> >> to
> > >> >> create the index totally from paper. Should also give her
more
> > >> >> time
> > >> >> to
> > >> >> combine index entries into sub-headings where indicated, etc.
> > >> >>
> > >> >> Does this sound reasonable?
> > >> >>
> > >> >> Jeff
> > >> >>
> > >> >> Suzanne S. Barnhill wrote:
> > >> >> > Not an issue. First of all, I will say that for many, many
> > >> >> > versions
> > >> >> > now we have been asking *why* lowercase roman numerals are
the
> > >> >> > default for endnotes? Where in the world did that come from?
Who
> > >> >> > uses
> > >> >> > them? But simple to fix.
> > >> >> >
> > >> >> > 1. Insert | Reference | Footnote. Endnotes should already be
> > >> >> > selected,
> > >> >> > assuming you don't also have footnotes. If necessary, select
the
> > >> >> > Endnotes radio button.
> > >> >> >
> > >> >> > 2. Change the "Number format" to 1, 2, 3.
> > >> >> >
> > >> >> > 3. Making sure that "Whole document" is selected for "Apply
> > >> >> > changes
> > >> >> > to," click Apply.
> > >> >> >
> > >> >> >
> > >> >> > "Jeff" <jeff[ at ]naol.com> wrote in message
> > >> >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl...
> > >> >> >> I had to combine (for my wife) several Word 97 documents
(each
> > >> >> >> containing a book chapter) into one single file and then
> > >> >> >> transferred
> > >> >> >> it to Word 2002 again as a single file.
> > >> >> >>
> > >> >> >> Of course, several problems occurred mainly dealing with
fonts
> > >> >> >> which
> > >> >> >> I have fixed. There is one I would however like advice on
so I
> > >> >> >> do
> > >> >> >> not mess things up.
> > >> >> >>
> > >> >> >> The endnotes from the different chapters all appeared
correctly
> > >> >> >> at
> > >> >> >> the end of the single file, but instead of the original
> > >> >> >> footnote
> > >> >> >> Latin numbers (102, 103, etc.) they are now all in Roman
> > >> >> >> numbers
> > >> >> >> (xxvii, etc.). I need to change them all globally back to
> > >> >> >> Latin
> > >> >> >> numbers. Because this single document was created from
several
> > >> >> >> separate chapter documents I am afraid the code controlling
the
> > >> >> >> endnote numbering may be not in one place but in several
places
> > >> >> >> corresponding to the several original chapter documents I
copy
> > >> >> >> and
> > >> >> >> pasted into the new document.
> > >> >> >>
> > >> >> >> 1. How to I search for that endnote numbering format code
and
> > >> >> >> how
> > >> >> >> do
> > >> >> >> I correct it when I find it.
> > >> >> >>
> > >> >> >> 2. Similarly the page numbers are all messed up and the
code
> > >> >> >> inserting the page numbers may be in several locations
(because
> > >> >> >> of
> > >> >> >> the multiple original chapter documents) in the combined
> > >> >> >> document.
> > >> >> >> How do I search for them to eliminate them and make
everything
> > >> >> >> start
> > >> >> >> at page one except for the front matter, etc.
> > >> >> >>
> > >> >> >> Thanks.
> > >> >> >>
> > >> >> >> Jeff
> > >> >>
> > >> >>
> > >> >
> > >>
> > >>
> > >
> >
> >
> >
>
|
|
Actually, you know, you can do this with a simple Find and Replace. You just
search for ^e (Endnote Mark) and replace with ^& formatted with Endnote
Reference style. I wish I'd remembered that when I was doing the long doc
manually!
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"Stefan Blom" <no.spam[ at ]please.xyz> wrote in message
news:uRtYD8$qHHA.1200[ at ]TK2MSFTNGP04.phx.gbl...
[Quoted Text] > Note that you can use the following macro: > > Sub ReapplyEndnoteRefStyle() > > Dim e As Endnote > > For Each e In ActiveDocument.Endnotes > e.Reference.Style = wdStyleEndnoteReference > e.Range.Paragraphs(1).Range.Characters(1).Style = _ > wdStyleEndnoteReference > Next e > > End Sub > > -- > Stefan Blom > Microsoft Word MVP > > > "Suzanne S. Barnhill" wrote in message > news:%23tH$1Z%23qHHA.1208[ at ]TK2MSFTNGP02.phx.gbl... > > When the endnotes are created, the reference marks have the Endnote > > Reference style, but unfortunately it is all too easy to remove it > because > > Ctrl+Spacebar removes character styles as well as direct font > formatting. > > When that happens, unfortunately, there is no recourse but to reapply > it > > manually (and I know this because I somehow managed to end up in that > > situation--in a document with hundreds of endnotes). > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org> > Email cannot be acknowledged; please post all follow-ups to the > newsgroup so > > all may benefit. > > > > "Jeff" <jeff[ at ]naol.com> wrote in message > > news:O5Brt4gqHHA.3248[ at ]TK2MSFTNGP03.phx.gbl... > > > Thanks again. > > > > > > I looked at the style definitions. The numbers all are shown as > being > > > in the style "Endnote reference" which is correct; and the > definition > > > for endnote reference I found was: > > > "Endnote Reference + Font (Default) Times New Roman, Underline, > > > Condensed by 0.15 pt, Complex Script Font: Courier New" > > > > > > So I tried modifying it through the Format\font button, but all I > could > > > get it to end up saying was > > > "Default Paragraph Font + Font: Times New Roman, No Underline, > > > Superscript, Not Double strikethrough". > > > > > > Don't ask. I do not know how I got all this, but the bottom line is > that > > > the reference numbers are now at least underlined, but NOT > superscript > > > like the definitions says. > > > > > > When looking to modify the style, I see that I have listed in this > > > document several possible "Endnote reference" styles, some of which > do > > > indeed produce a superscript reference number the way the looks > normal > > > to me. I can apply this correct endnote reference style to each > > > reference number individually - which is too tedious to be > practical. I > > > wish I knew a way to apply this working style to wherever the > endnote > > > reference appears in the document. Is there a way to do this > globally? > > > > > > Jeff > > > > > > > > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > > > news:ulnGJ3eqHHA.1220[ at ]TK2MSFTNGP04.phx.gbl... > > > >I understood what you were saying. I'm just saying that in every > > > >version of > > > > Word I've ever used, I've always gotten a space between the > footnote > > > > reference and the footnote text in the footnote (or endnote). Note > > > > also that > > > > the Footnote/Endnote Reference character style is by default > > > > superscript. If > > > > it isn't in your document, you can modify it. The style definition > > > > should > > > > read "Default Paragraph Font + Superscript." > > > > > > > > The fact that you're not getting a space and that you're not > getting > > > > superscript makes me wonder if there's some add-in or macro that's > > > > affecting > > > > the way this feature works. > > > > > > > > -- > > > > Suzanne S. Barnhill > > > > Microsoft MVP (Word) > > > > Words into Type > > > > Fairhope, Alabama USA > > > > Word MVP FAQ site: http://word.mvps.org> > > > Email cannot be acknowledged; please post all follow-ups to the > > > > newsgroup so > > > > all may benefit. > > > > > > > > "Jeff" <jeff[ at ]naol.com> wrote in message > > > > news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl... > > > >> Thank you Suzanne. That is what I plan to do. My wife is a > > > >> brilliant > > > >> scholar but very computer phobic. So I am "tech support" - often > > > >> with > > > >> the help if experts like you <grin>. > > > >> > > > >> > I'd love to know how you managed to get Word to give you > references > > > >> > without > > > >> > a space after them. > > > >> > > > >> It just happened as part of combining her separate chapter > documents > > > >> into one file (on her Word 97) and then converting it when I > opened > > > >> the > > > >> combined file in Word 2002. > > > >> > > > >> But I think you misunderstand me. What I got as footnotes in the > > > >> W2002 > > > >> combined doc - after the manipulations described - were footnotes > > > >> that > > > >> had no space after the numbers (that is that looked like > "233text" > > > >> instead of "233 text .......". I am referring to the actual > footnote > > > >> and its text, not the reference number in the main text. > (Actually > > > >> they > > > >> are all endnotes, not footnotes. My fault as I always thing of > them > > > >> generically as "footnotes") > > > >> > > > >> For her purposes, this is OK but it makes the text harder to read > > > >> because after all the file manipulations and font changes (some > of > > > >> the > > > >> main text had sections in super or sub script, and I had to make > > > >> global > > > >> changes into regular fonts) the footnote text and their numbers > are > > > >> all > > > >> in normal fonts (not superscript). So without superscript to > make > > > >> the > > > >> number stand out in the footnote, it is "cosmetically" > unappealing > > > >> the > > > >> way it is without a space after the number. > > > >> > > > >> This is something relatively minor for her present purposes, I am > > > >> just > > > >> trying to make things as smooth as possible. Maybe an > alternative > > > >> would > > > >> be, instead of trying to force Word to add a space after the > footnote > > > >> number, I could find a footnote/endnote global formatting change > > > >> where I > > > >> could make these numbers (not the footnote text) at least go back > to > > > >> superscript. As I said, not terrible important but it would be > nice > > > >> ....... I can change the numbers to superscript but it is not > > > >> practical > > > >> to do it that way for the 800+ footnotes. > > > >> > > > >> Thanks for the help Suzanne. Both of us appreciate it. > > > >> > > > >> Jeff > > > >> > > > >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > > > >> news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl... > > > >> > I'd love to know how you managed to get Word to give you > references > > > >> > without > > > >> > a space after them. I'm always having to take the spaces out of > > > >> > mine. > > > >> > But of > > > >> > course the space is not needed if you have the reference > > > >> > superscripted, > > > >> > whereas if you want a full-sized number, then you probably want > not > > > >> > just > > > >> > space but also a period and a tab; for that, see > > > >> > http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm> > > >> > > > > >> > Although it's theoretically possible to create an index across > > > >> > several > > > >> > documents using an RD field, it is undeniably easier to do it > on a > > > >> > single > > > >> > file. I think putting the index together will be difficult no > > > >> > matter > > > >> > how > > > >> > it's done, but starting the way you describe is probably not a > bad > > > >> > idea. A > > > >> > couple of suggestions: 1. Read John McGhie's article at > > > >> > http://word.mvps.org/faqs/formatting/Createindex.htm to get > started > > > >> > in > > > >> > the > > > >> > right direction. 2. Once the index is generated and you are > > > >> > satisfied > > > >> > with > > > >> > the entries and subentries, you can unlink it so that it is > just > > > >> > plain > > > >> > text, > > > >> > then paste it into a new blank document (or you can paste and > then > > > >> > unlink, > > > >> > leaving the index in the large file linked), which will be the > > > >> > basis > > > >> > for the > > > >> > document you send to the printer. You'll have all the entries > and > > > >> > "all > > > >> > you > > > >> > have to do" (ha!) is correct the page numbers. > > > >> > > > > >> > -- > > > >> > Suzanne S. Barnhill > > > >> > Microsoft MVP (Word) > > > >> > Words into Type > > > >> > Fairhope, Alabama USA > > > >> > Word MVP FAQ site: http://word.mvps.org> > > >> > Email cannot be acknowledged; please post all follow-ups to the > > > >> > newsgroup so > > > >> > all may benefit. > > > >> > > > > >> > "Jeff" <jeff[ at ]naol.com> wrote in message > > > >> > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl... > > > >> >> Thank you Suzanne. As usual you came through. Worked like a > > > >> >> charm. > > > >> >> > > > >> >> Related question, purely cosmetic: At present the endnotes > come > > > >> >> out > > > >> >> with no spaces after the number (example: 2text of foot > note) Is > > > >> >> there > > > >> >> a way in Word 2002 to tell it to add a space after the number? > > > >> >> > > > >> >> As I said the above is purely cosmetic and for ease of use. > This > > > >> >> combined document will not go out anywhere. The actual > manuscript > > > >> >> is > > > >> >> already at the Press and being put into pages. Problem is > when > > > >> >> that > > > >> >> comes back (due in a couple of weeks), she will have only one > > > >> >> month > > > >> >> to > > > >> >> prepare an index and that will be from the paper documents not > > > >> >> from a > > > >> >> computer file. > > > >> >> > > > >> >> So, I suggested that she take the extra time to create a > > > >> >> "temporary" > > > >> >> "working" index using Word from the manuscript file she has on > > > >> >> computer > > > >> >> (that's why I created a single document by combining - through > cut > > > >> >> and > > > >> >> paste - the chapter docs). Although the index created by Word > > > >> >> will > > > >> >> not > > > >> >> have the correct pages as they will be in the Press pages, it > > > >> >> should > > > >> >> then be a simpler matter to use it as a template and > substitute > > > >> >> the > > > >> >> correct pages from the paper document they send her than if > she > > > >> >> had > > > >> >> to > > > >> >> create the index totally from paper. Should also give her > more > > > >> >> time > > > >> >> to > > > >> >> combine index entries into sub-headings where indicated, etc. > > > >> >> > > > >> >> Does this sound reasonable? > > > >> >> > > > >> >> Jeff > > > >> >> > > > >> >> Suzanne S. Barnhill wrote: > > > >> >> > Not an issue. First of all, I will say that for many, many > > > >> >> > versions > > > >> >> > now we have been asking *why* lowercase roman numerals are > the > > > >> >> > default for endnotes? Where in the world did that come from? > Who > > > >> >> > uses > > > >> >> > them? But simple to fix. > > > >> >> > > > > >> >> > 1. Insert | Reference | Footnote. Endnotes should already be > > > >> >> > selected, > > > >> >> > assuming you don't also have footnotes. If necessary, select > the > > > >> >> > Endnotes radio button. > > > >> >> > > > > >> >> > 2. Change the "Number format" to 1, 2, 3. > > > >> >> > > > > >> >> > 3. Making sure that "Whole document" is selected for "Apply > > > >> >> > changes > > > >> >> > to," click Apply. > > > >> >> > > > > >> >> > > > > >> >> > "Jeff" <jeff[ at ]naol.com> wrote in message > > > >> >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl... > > > >> >> >> I had to combine (for my wife) several Word 97 documents > (each > > > >> >> >> containing a book chapter) into one single file and then > > > >> >> >> transferred > > > >> >> >> it to Word 2002 again as a single file. > > > >> >> >> > > > >> >> >> Of course, several problems occurred mainly dealing with > fonts > > > >> >> >> which > > > >> >> >> I have fixed. There is one I would however like advice on > so I > > > >> >> >> do > > > >> >> >> not mess things up. > > > >> >> >> > > > >> >> >> The endnotes from the different chapters all appeared > correctly > > > >> >> >> at > > > >> >> >> the end of the single file, but instead of the original > > > >> >> >> footnote > > > >> >> >> Latin numbers (102, 103, etc.) they are now all in Roman > > > >> >> >> numbers > > > >> >> >> (xxvii, etc.). I need to change them all globally back to > > > >> >> >> Latin > > > >> >> >> numbers. Because this single document was created from > several > > > >> >> >> separate chapter documents I am afraid the code controlling > the > > > >> >> >> endnote numbering may be not in one place but in several > places > > > >> >> >> corresponding to the several original chapter documents I > copy > > > >> >> >> and > > > >> >> >> pasted into the new document. > > > >> >> >> > > > >> >> >> 1. How to I search for that endnote numbering format code > and > > > >> >> >> how > > > >> >> >> do > > > >> >> >> I correct it when I find it. > > > >> >> >> > > > >> >> >> 2. Similarly the page numbers are all messed up and the > code > > > >> >> >> inserting the page numbers may be in several locations > (because > > > >> >> >> of > > > >> >> >> the multiple original chapter documents) in the combined > > > >> >> >> document. > > > >> >> >> How do I search for them to eliminate them and make > everything > > > >> >> >> start > > > >> >> >> at page one except for the front matter, etc. > > > >> >> >> > > > >> >> >> Thanks. > > > >> >> >> > > > >> >> >> Jeff > > > >> >> > > > >> >> > > > >> > > > > >> > > > >> > > > > > > > > > > > > > > > > > > > >
|
|
Of course. That's even better.
--
Stefan Blom
Microsoft Word MVP
"Suzanne S. Barnhill" wrote in message
news:OGQuWRErHHA.3484[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > Actually, you know, you can do this with a simple Find and Replace.
You just
> search for ^e (Endnote Mark) and replace with ^& formatted with
Endnote
> Reference style. I wish I'd remembered that when I was doing the long
doc
> manually!
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> Word MVP FAQ site: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
> all may benefit.
>
> "Stefan Blom" <no.spam[ at ]please.xyz> wrote in message
> news:uRtYD8$qHHA.1200[ at ]TK2MSFTNGP04.phx.gbl...
> > Note that you can use the following macro:
> >
> > Sub ReapplyEndnoteRefStyle()
> >
> > Dim e As Endnote
> >
> > For Each e In ActiveDocument.Endnotes
> > e.Reference.Style = wdStyleEndnoteReference
> > e.Range.Paragraphs(1).Range.Characters(1).Style = _
> > wdStyleEndnoteReference
> > Next e
> >
> > End Sub
> >
> > --
> > Stefan Blom
> > Microsoft Word MVP
> >
> >
> > "Suzanne S. Barnhill" wrote in message
> > news:%23tH$1Z%23qHHA.1208[ at ]TK2MSFTNGP02.phx.gbl...
> > > When the endnotes are created, the reference marks have the
Endnote
> > > Reference style, but unfortunately it is all too easy to remove it
> > because
> > > Ctrl+Spacebar removes character styles as well as direct font
> > formatting.
> > > When that happens, unfortunately, there is no recourse but to
reapply
> > it
> > > manually (and I know this because I somehow managed to end up in
that
> > > situation--in a document with hundreds of endnotes).
> > >
> > > --
> > > Suzanne S. Barnhill
> > > Microsoft MVP (Word)
> > > Words into Type
> > > Fairhope, Alabama USA
> > > Word MVP FAQ site: http://word.mvps.org
> > > Email cannot be acknowledged; please post all follow-ups to the
> > newsgroup so
> > > all may benefit.
> > >
> > > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > news:O5Brt4gqHHA.3248[ at ]TK2MSFTNGP03.phx.gbl...
> > > > Thanks again.
> > > >
> > > > I looked at the style definitions. The numbers all are shown as
> > being
> > > > in the style "Endnote reference" which is correct; and the
> > definition
> > > > for endnote reference I found was:
> > > > "Endnote Reference + Font (Default) Times New Roman, Underline,
> > > > Condensed by 0.15 pt, Complex Script Font: Courier New"
> > > >
> > > > So I tried modifying it through the Format\font button, but all
I
> > could
> > > > get it to end up saying was
> > > > "Default Paragraph Font + Font: Times New Roman, No Underline,
> > > > Superscript, Not Double strikethrough".
> > > >
> > > > Don't ask. I do not know how I got all this, but the bottom line
is
> > that
> > > > the reference numbers are now at least underlined, but NOT
> > superscript
> > > > like the definitions says.
> > > >
> > > > When looking to modify the style, I see that I have listed in
this
> > > > document several possible "Endnote reference" styles, some of
which
> > do
> > > > indeed produce a superscript reference number the way the looks
> > normal
> > > > to me. I can apply this correct endnote reference style to each
> > > > reference number individually - which is too tedious to be
> > practical. I
> > > > wish I knew a way to apply this working style to wherever the
> > endnote
> > > > reference appears in the document. Is there a way to do this
> > globally?
> > > >
> > > > Jeff
> > > >
> > > >
> > > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
> > > > news:ulnGJ3eqHHA.1220[ at ]TK2MSFTNGP04.phx.gbl...
> > > > >I understood what you were saying. I'm just saying that in
every
> > > > >version of
> > > > > Word I've ever used, I've always gotten a space between the
> > footnote
> > > > > reference and the footnote text in the footnote (or endnote).
Note
> > > > > also that
> > > > > the Footnote/Endnote Reference character style is by default
> > > > > superscript. If
> > > > > it isn't in your document, you can modify it. The style
definition
> > > > > should
> > > > > read "Default Paragraph Font + Superscript."
> > > > >
> > > > > The fact that you're not getting a space and that you're not
> > getting
> > > > > superscript makes me wonder if there's some add-in or macro
that's
> > > > > affecting
> > > > > the way this feature works.
> > > > >
> > > > > --
> > > > > Suzanne S. Barnhill
> > > > > Microsoft MVP (Word)
> > > > > Words into Type
> > > > > Fairhope, Alabama USA
> > > > > Word MVP FAQ site: http://word.mvps.org
> > > > > Email cannot be acknowledged; please post all follow-ups to
the
> > > > > newsgroup so
> > > > > all may benefit.
> > > > >
> > > > > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > > news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl...
> > > > >> Thank you Suzanne. That is what I plan to do. My wife is a
> > > > >> brilliant
> > > > >> scholar but very computer phobic. So I am "tech support" -
often
> > > > >> with
> > > > >> the help if experts like you <grin>.
> > > > >>
> > > > >> > I'd love to know how you managed to get Word to give you
> > references
> > > > >> > without
> > > > >> > a space after them.
> > > > >>
> > > > >> It just happened as part of combining her separate chapter
> > documents
> > > > >> into one file (on her Word 97) and then converting it when I
> > opened
> > > > >> the
> > > > >> combined file in Word 2002.
> > > > >>
> > > > >> But I think you misunderstand me. What I got as footnotes in
the
> > > > >> W2002
> > > > >> combined doc - after the manipulations described - were
footnotes
> > > > >> that
> > > > >> had no space after the numbers (that is that looked like
> > "233text"
> > > > >> instead of "233 text .......". I am referring to the actual
> > footnote
> > > > >> and its text, not the reference number in the main text.
> > (Actually
> > > > >> they
> > > > >> are all endnotes, not footnotes. My fault as I always thing
of
> > them
> > > > >> generically as "footnotes")
> > > > >>
> > > > >> For her purposes, this is OK but it makes the text harder to
read
> > > > >> because after all the file manipulations and font changes
(some
> > of
> > > > >> the
> > > > >> main text had sections in super or sub script, and I had to
make
> > > > >> global
> > > > >> changes into regular fonts) the footnote text and their
numbers
> > are
> > > > >> all
> > > > >> in normal fonts (not superscript). So without superscript to
> > make
> > > > >> the
> > > > >> number stand out in the footnote, it is "cosmetically"
> > unappealing
> > > > >> the
> > > > >> way it is without a space after the number.
> > > > >>
> > > > >> This is something relatively minor for her present purposes,
I am
> > > > >> just
> > > > >> trying to make things as smooth as possible. Maybe an
> > alternative
> > > > >> would
> > > > >> be, instead of trying to force Word to add a space after the
> > footnote
> > > > >> number, I could find a footnote/endnote global formatting
change
> > > > >> where I
> > > > >> could make these numbers (not the footnote text) at least go
back
> > to
> > > > >> superscript. As I said, not terrible important but it would
be
> > nice
> > > > >> ....... I can change the numbers to superscript but it is not
> > > > >> practical
> > > > >> to do it that way for the 800+ footnotes.
> > > > >>
> > > > >> Thanks for the help Suzanne. Both of us appreciate it.
> > > > >>
> > > > >> Jeff
> > > > >>
> > > > >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
> > > > >> news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl...
> > > > >> > I'd love to know how you managed to get Word to give you
> > references
> > > > >> > without
> > > > >> > a space after them. I'm always having to take the spaces
out of
> > > > >> > mine.
> > > > >> > But of
> > > > >> > course the space is not needed if you have the reference
> > > > >> > superscripted,
> > > > >> > whereas if you want a full-sized number, then you probably
want
> > not
> > > > >> > just
> > > > >> > space but also a period and a tab; for that, see
> > > > >> > http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm
> > > > >> >
> > > > >> > Although it's theoretically possible to create an index
across
> > > > >> > several
> > > > >> > documents using an RD field, it is undeniably easier to do
it
> > on a
> > > > >> > single
> > > > >> > file. I think putting the index together will be difficult
no
> > > > >> > matter
> > > > >> > how
> > > > >> > it's done, but starting the way you describe is probably
not a
> > bad
> > > > >> > idea. A
> > > > >> > couple of suggestions: 1. Read John McGhie's article at
> > > > >> > http://word.mvps.org/faqs/formatting/Createindex.htm to get
> > started
> > > > >> > in
> > > > >> > the
> > > > >> > right direction. 2. Once the index is generated and you are
> > > > >> > satisfied
> > > > >> > with
> > > > >> > the entries and subentries, you can unlink it so that it is
> > just
> > > > >> > plain
> > > > >> > text,
> > > > >> > then paste it into a new blank document (or you can paste
and
> > then
> > > > >> > unlink,
> > > > >> > leaving the index in the large file linked), which will be
the
> > > > >> > basis
> > > > >> > for the
> > > > >> > document you send to the printer. You'll have all the
entries
> > and
> > > > >> > "all
> > > > >> > you
> > > > >> > have to do" (ha!) is correct the page numbers.
> > > > >> >
> > > > >> > --
> > > > >> > Suzanne S. Barnhill
> > > > >> > Microsoft MVP (Word)
> > > > >> > Words into Type
> > > > >> > Fairhope, Alabama USA
> > > > >> > Word MVP FAQ site: http://word.mvps.org
> > > > >> > Email cannot be acknowledged; please post all follow-ups to
the
> > > > >> > newsgroup so
> > > > >> > all may benefit.
> > > > >> >
> > > > >> > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > >> > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl...
> > > > >> >> Thank you Suzanne. As usual you came through. Worked
like a
> > > > >> >> charm.
> > > > >> >>
> > > > >> >> Related question, purely cosmetic: At present the
endnotes
> > come
> > > > >> >> out
> > > > >> >> with no spaces after the number (example: 2text of foot
> > note) Is
> > > > >> >> there
> > > > >> >> a way in Word 2002 to tell it to add a space after the
number?
> > > > >> >>
> > > > >> >> As I said the above is purely cosmetic and for ease of
use.
> > This
> > > > >> >> combined document will not go out anywhere. The actual
> > manuscript
> > > > >> >> is
> > > > >> >> already at the Press and being put into pages. Problem is
> > when
> > > > >> >> that
> > > > >> >> comes back (due in a couple of weeks), she will have only
one
> > > > >> >> month
> > > > >> >> to
> > > > >> >> prepare an index and that will be from the paper documents
not
> > > > >> >> from a
> > > > >> >> computer file.
> > > > >> >>
> > > > >> >> So, I suggested that she take the extra time to create a
> > > > >> >> "temporary"
> > > > >> >> "working" index using Word from the manuscript file she
has on
> > > > >> >> computer
> > > > >> >> (that's why I created a single document by combining -
through
> > cut
> > > > >> >> and
> > > > >> >> paste - the chapter docs). Although the index created by
Word
> > > > >> >> will
> > > > >> >> not
> > > > >> >> have the correct pages as they will be in the Press pages,
it
> > > > >> >> should
> > > > >> >> then be a simpler matter to use it as a template and
> > substitute
> > > > >> >> the
> > > > >> >> correct pages from the paper document they send her than
if
> > she
> > > > >> >> had
> > > > >> >> to
> > > > >> >> create the index totally from paper. Should also give her
> > more
> > > > >> >> time
> > > > >> >> to
> > > > >> >> combine index entries into sub-headings where indicated,
etc.
> > > > >> >>
> > > > >> >> Does this sound reasonable?
> > > > >> >>
> > > > >> >> Jeff
> > > > >> >>
> > > > >> >> Suzanne S. Barnhill wrote:
> > > > >> >> > Not an issue. First of all, I will say that for many,
many
> > > > >> >> > versions
> > > > >> >> > now we have been asking *why* lowercase roman numerals
are
> > the
> > > > >> >> > default for endnotes? Where in the world did that come
from?
> > Who
> > > > >> >> > uses
> > > > >> >> > them? But simple to fix.
> > > > >> >> >
> > > > >> >> > 1. Insert | Reference | Footnote. Endnotes should
already be
> > > > >> >> > selected,
> > > > >> >> > assuming you don't also have footnotes. If necessary,
select
> > the
> > > > >> >> > Endnotes radio button.
> > > > >> >> >
> > > > >> >> > 2. Change the "Number format" to 1, 2, 3.
> > > > >> >> >
> > > > >> >> > 3. Making sure that "Whole document" is selected for
"Apply
> > > > >> >> > changes
> > > > >> >> > to," click Apply.
> > > > >> >> >
> > > > >> >> >
> > > > >> >> > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > >> >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl...
> > > > >> >> >> I had to combine (for my wife) several Word 97
documents
> > (each
> > > > >> >> >> containing a book chapter) into one single file and
then
> > > > >> >> >> transferred
> > > > >> >> >> it to Word 2002 again as a single file.
> > > > >> >> >>
> > > > >> >> >> Of course, several problems occurred mainly dealing
with
> > fonts
> > > > >> >> >> which
> > > > >> >> >> I have fixed. There is one I would however like advice
on
> > so I
> > > > >> >> >> do
> > > > >> >> >> not mess things up.
> > > > >> >> >>
> > > > >> >> >> The endnotes from the different chapters all appeared
> > correctly
> > > > >> >> >> at
> > > > >> >> >> the end of the single file, but instead of the original
> > > > >> >> >> footnote
> > > > >> >> >> Latin numbers (102, 103, etc.) they are now all in
Roman
> > > > >> >> >> numbers
> > > > >> >> >> (xxvii, etc.). I need to change them all globally back
to
> > > > >> >> >> Latin
> > > > >> >> >> numbers. Because this single document was created from
> > several
> > > > >> >> >> separate chapter documents I am afraid the code
controlling
> > the
> > > > >> >> >> endnote numbering may be not in one place but in
several
> > places
> > > > >> >> >> corresponding to the several original chapter documents
I
> > copy
> > > > >> >> >> and
> > > > >> >> >> pasted into the new document.
> > > > >> >> >>
> > > > >> >> >> 1. How to I search for that endnote numbering format
code
> > and
> > > > >> >> >> how
> > > > >> >> >> do
> > > > >> >> >> I correct it when I find it.
> > > > >> >> >>
> > > > >> >> >> 2. Similarly the page numbers are all messed up and the
> > code
> > > > >> >> >> inserting the page numbers may be in several locations
> > (because
> > > > >> >> >> of
> > > > >> >> >> the multiple original chapter documents) in the
combined
> > > > >> >> >> document.
> > > > >> >> >> How do I search for them to eliminate them and make
> > everything
> > > > >> >> >> start
> > > > >> >> >> at page one except for the front matter, etc.
> > > > >> >> >>
> > > > >> >> >> Thanks.
> > > > >> >> >>
> > > > >> >> >> Jeff
> > > > >> >>
> > > > >> >>
> > > > >> >
> > > > >>
> > > > >>
> > > > >
> > > >
> > > >
> > > >
> > >
> >
> >
> >
> >
> >
>
|
|
.... or at least easier.
--
Stefan Blom
Microsoft Word MVP
"Stefan Blom" wrote in message
news:ePGwIlNrHHA.2152[ at ]TK2MSFTNGP02.phx.gbl...
[Quoted Text] > Of course. That's even better.
>
> --
> Stefan Blom
> Microsoft Word MVP
>
>
> "Suzanne S. Barnhill" wrote in message
> news:OGQuWRErHHA.3484[ at ]TK2MSFTNGP05.phx.gbl...
> > Actually, you know, you can do this with a simple Find and Replace.
> You just
> > search for ^e (Endnote Mark) and replace with ^& formatted with
> Endnote
> > Reference style. I wish I'd remembered that when I was doing the
long
> doc
> > manually!
> >
> > --
> > Suzanne S. Barnhill
> > Microsoft MVP (Word)
> > Words into Type
> > Fairhope, Alabama USA
> > Word MVP FAQ site: http://word.mvps.org
> > Email cannot be acknowledged; please post all follow-ups to the
> newsgroup so
> > all may benefit.
> >
> > "Stefan Blom" <no.spam[ at ]please.xyz> wrote in message
> > news:uRtYD8$qHHA.1200[ at ]TK2MSFTNGP04.phx.gbl...
> > > Note that you can use the following macro:
> > >
> > > Sub ReapplyEndnoteRefStyle()
> > >
> > > Dim e As Endnote
> > >
> > > For Each e In ActiveDocument.Endnotes
> > > e.Reference.Style = wdStyleEndnoteReference
> > > e.Range.Paragraphs(1).Range.Characters(1).Style = _
> > > wdStyleEndnoteReference
> > > Next e
> > >
> > > End Sub
> > >
> > > --
> > > Stefan Blom
> > > Microsoft Word MVP
> > >
> > >
> > > "Suzanne S. Barnhill" wrote in message
> > > news:%23tH$1Z%23qHHA.1208[ at ]TK2MSFTNGP02.phx.gbl...
> > > > When the endnotes are created, the reference marks have the
> Endnote
> > > > Reference style, but unfortunately it is all too easy to remove
it
> > > because
> > > > Ctrl+Spacebar removes character styles as well as direct font
> > > formatting.
> > > > When that happens, unfortunately, there is no recourse but to
> reapply
> > > it
> > > > manually (and I know this because I somehow managed to end up in
> that
> > > > situation--in a document with hundreds of endnotes).
> > > >
> > > > --
> > > > Suzanne S. Barnhill
> > > > Microsoft MVP (Word)
> > > > Words into Type
> > > > Fairhope, Alabama USA
> > > > Word MVP FAQ site: http://word.mvps.org
> > > > Email cannot be acknowledged; please post all follow-ups to the
> > > newsgroup so
> > > > all may benefit.
> > > >
> > > > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > news:O5Brt4gqHHA.3248[ at ]TK2MSFTNGP03.phx.gbl...
> > > > > Thanks again.
> > > > >
> > > > > I looked at the style definitions. The numbers all are shown
as
> > > being
> > > > > in the style "Endnote reference" which is correct; and the
> > > definition
> > > > > for endnote reference I found was:
> > > > > "Endnote Reference + Font (Default) Times New Roman,
Underline,
> > > > > Condensed by 0.15 pt, Complex Script Font: Courier New"
> > > > >
> > > > > So I tried modifying it through the Format\font button, but
all
> I
> > > could
> > > > > get it to end up saying was
> > > > > "Default Paragraph Font + Font: Times New Roman, No Underline,
> > > > > Superscript, Not Double strikethrough".
> > > > >
> > > > > Don't ask. I do not know how I got all this, but the bottom
line
> is
> > > that
> > > > > the reference numbers are now at least underlined, but NOT
> > > superscript
> > > > > like the definitions says.
> > > > >
> > > > > When looking to modify the style, I see that I have listed in
> this
> > > > > document several possible "Endnote reference" styles, some of
> which
> > > do
> > > > > indeed produce a superscript reference number the way the
looks
> > > normal
> > > > > to me. I can apply this correct endnote reference style to
each
> > > > > reference number individually - which is too tedious to be
> > > practical. I
> > > > > wish I knew a way to apply this working style to wherever the
> > > endnote
> > > > > reference appears in the document. Is there a way to do this
> > > globally?
> > > > >
> > > > > Jeff
> > > > >
> > > > >
> > > > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
> > > > > news:ulnGJ3eqHHA.1220[ at ]TK2MSFTNGP04.phx.gbl...
> > > > > >I understood what you were saying. I'm just saying that in
> every
> > > > > >version of
> > > > > > Word I've ever used, I've always gotten a space between the
> > > footnote
> > > > > > reference and the footnote text in the footnote (or
endnote).
> Note
> > > > > > also that
> > > > > > the Footnote/Endnote Reference character style is by default
> > > > > > superscript. If
> > > > > > it isn't in your document, you can modify it. The style
> definition
> > > > > > should
> > > > > > read "Default Paragraph Font + Superscript."
> > > > > >
> > > > > > The fact that you're not getting a space and that you're not
> > > getting
> > > > > > superscript makes me wonder if there's some add-in or macro
> that's
> > > > > > affecting
> > > > > > the way this feature works.
> > > > > >
> > > > > > --
> > > > > > Suzanne S. Barnhill
> > > > > > Microsoft MVP (Word)
> > > > > > Words into Type
> > > > > > Fairhope, Alabama USA
> > > > > > Word MVP FAQ site: http://word.mvps.org
> > > > > > Email cannot be acknowledged; please post all follow-ups to
> the
> > > > > > newsgroup so
> > > > > > all may benefit.
> > > > > >
> > > > > > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > > > news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl...
> > > > > >> Thank you Suzanne. That is what I plan to do. My wife is
a
> > > > > >> brilliant
> > > > > >> scholar but very computer phobic. So I am "tech support" -
> often
> > > > > >> with
> > > > > >> the help if experts like you <grin>.
> > > > > >>
> > > > > >> > I'd love to know how you managed to get Word to give you
> > > references
> > > > > >> > without
> > > > > >> > a space after them.
> > > > > >>
> > > > > >> It just happened as part of combining her separate chapter
> > > documents
> > > > > >> into one file (on her Word 97) and then converting it when
I
> > > opened
> > > > > >> the
> > > > > >> combined file in Word 2002.
> > > > > >>
> > > > > >> But I think you misunderstand me. What I got as footnotes
in
> the
> > > > > >> W2002
> > > > > >> combined doc - after the manipulations described - were
> footnotes
> > > > > >> that
> > > > > >> had no space after the numbers (that is that looked like
> > > "233text"
> > > > > >> instead of "233 text .......". I am referring to the
actual
> > > footnote
> > > > > >> and its text, not the reference number in the main text.
> > > (Actually
> > > > > >> they
> > > > > >> are all endnotes, not footnotes. My fault as I always
thing
> of
> > > them
> > > > > >> generically as "footnotes")
> > > > > >>
> > > > > >> For her purposes, this is OK but it makes the text harder
to
> read
> > > > > >> because after all the file manipulations and font changes
> (some
> > > of
> > > > > >> the
> > > > > >> main text had sections in super or sub script, and I had to
> make
> > > > > >> global
> > > > > >> changes into regular fonts) the footnote text and their
> numbers
> > > are
> > > > > >> all
> > > > > >> in normal fonts (not superscript). So without superscript
to
> > > make
> > > > > >> the
> > > > > >> number stand out in the footnote, it is "cosmetically"
> > > unappealing
> > > > > >> the
> > > > > >> way it is without a space after the number.
> > > > > >>
> > > > > >> This is something relatively minor for her present
purposes,
> I am
> > > > > >> just
> > > > > >> trying to make things as smooth as possible. Maybe an
> > > alternative
> > > > > >> would
> > > > > >> be, instead of trying to force Word to add a space after
the
> > > footnote
> > > > > >> number, I could find a footnote/endnote global formatting
> change
> > > > > >> where I
> > > > > >> could make these numbers (not the footnote text) at least
go
> back
> > > to
> > > > > >> superscript. As I said, not terrible important but it
would
> be
> > > nice
> > > > > >> ....... I can change the numbers to superscript but it is
not
> > > > > >> practical
> > > > > >> to do it that way for the 800+ footnotes.
> > > > > >>
> > > > > >> Thanks for the help Suzanne. Both of us appreciate it.
> > > > > >>
> > > > > >> Jeff
> > > > > >>
> > > > > >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message
> > > > > >> news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl...
> > > > > >> > I'd love to know how you managed to get Word to give you
> > > references
> > > > > >> > without
> > > > > >> > a space after them. I'm always having to take the spaces
> out of
> > > > > >> > mine.
> > > > > >> > But of
> > > > > >> > course the space is not needed if you have the reference
> > > > > >> > superscripted,
> > > > > >> > whereas if you want a full-sized number, then you
probably
> want
> > > not
> > > > > >> > just
> > > > > >> > space but also a period and a tab; for that, see
> > > > > >> > http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm
> > > > > >> >
> > > > > >> > Although it's theoretically possible to create an index
> across
> > > > > >> > several
> > > > > >> > documents using an RD field, it is undeniably easier to
do
> it
> > > on a
> > > > > >> > single
> > > > > >> > file. I think putting the index together will be
difficult
> no
> > > > > >> > matter
> > > > > >> > how
> > > > > >> > it's done, but starting the way you describe is probably
> not a
> > > bad
> > > > > >> > idea. A
> > > > > >> > couple of suggestions: 1. Read John McGhie's article at
> > > > > >> > http://word.mvps.org/faqs/formatting/Createindex.htm to
get
> > > started
> > > > > >> > in
> > > > > >> > the
> > > > > >> > right direction. 2. Once the index is generated and you
are
> > > > > >> > satisfied
> > > > > >> > with
> > > > > >> > the entries and subentries, you can unlink it so that it
is
> > > just
> > > > > >> > plain
> > > > > >> > text,
> > > > > >> > then paste it into a new blank document (or you can paste
> and
> > > then
> > > > > >> > unlink,
> > > > > >> > leaving the index in the large file linked), which will
be
> the
> > > > > >> > basis
> > > > > >> > for the
> > > > > >> > document you send to the printer. You'll have all the
> entries
> > > and
> > > > > >> > "all
> > > > > >> > you
> > > > > >> > have to do" (ha!) is correct the page numbers.
> > > > > >> >
> > > > > >> > --
> > > > > >> > Suzanne S. Barnhill
> > > > > >> > Microsoft MVP (Word)
> > > > > >> > Words into Type
> > > > > >> > Fairhope, Alabama USA
> > > > > >> > Word MVP FAQ site: http://word.mvps.org
> > > > > >> > Email cannot be acknowledged; please post all follow-ups
to
> the
> > > > > >> > newsgroup so
> > > > > >> > all may benefit.
> > > > > >> >
> > > > > >> > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > > >> > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl...
> > > > > >> >> Thank you Suzanne. As usual you came through. Worked
> like a
> > > > > >> >> charm.
> > > > > >> >>
> > > > > >> >> Related question, purely cosmetic: At present the
> endnotes
> > > come
> > > > > >> >> out
> > > > > >> >> with no spaces after the number (example: 2text of
foot
> > > note) Is
> > > > > >> >> there
> > > > > >> >> a way in Word 2002 to tell it to add a space after the
> number?
> > > > > >> >>
> > > > > >> >> As I said the above is purely cosmetic and for ease of
> use.
> > > This
> > > > > >> >> combined document will not go out anywhere. The actual
> > > manuscript
> > > > > >> >> is
> > > > > >> >> already at the Press and being put into pages. Problem
is
> > > when
> > > > > >> >> that
> > > > > >> >> comes back (due in a couple of weeks), she will have
only
> one
> > > > > >> >> month
> > > > > >> >> to
> > > > > >> >> prepare an index and that will be from the paper
documents
> not
> > > > > >> >> from a
> > > > > >> >> computer file.
> > > > > >> >>
> > > > > >> >> So, I suggested that she take the extra time to create a
> > > > > >> >> "temporary"
> > > > > >> >> "working" index using Word from the manuscript file she
> has on
> > > > > >> >> computer
> > > > > >> >> (that's why I created a single document by combining -
> through
> > > cut
> > > > > >> >> and
> > > > > >> >> paste - the chapter docs). Although the index created
by
> Word
> > > > > >> >> will
> > > > > >> >> not
> > > > > >> >> have the correct pages as they will be in the Press
pages,
> it
> > > > > >> >> should
> > > > > >> >> then be a simpler matter to use it as a template and
> > > substitute
> > > > > >> >> the
> > > > > >> >> correct pages from the paper document they send her than
> if
> > > she
> > > > > >> >> had
> > > > > >> >> to
> > > > > >> >> create the index totally from paper. Should also give
her
> > > more
> > > > > >> >> time
> > > > > >> >> to
> > > > > >> >> combine index entries into sub-headings where indicated,
> etc.
> > > > > >> >>
> > > > > >> >> Does this sound reasonable?
> > > > > >> >>
> > > > > >> >> Jeff
> > > > > >> >>
> > > > > >> >> Suzanne S. Barnhill wrote:
> > > > > >> >> > Not an issue. First of all, I will say that for many,
> many
> > > > > >> >> > versions
> > > > > >> >> > now we have been asking *why* lowercase roman numerals
> are
> > > the
> > > > > >> >> > default for endnotes? Where in the world did that come
> from?
> > > Who
> > > > > >> >> > uses
> > > > > >> >> > them? But simple to fix.
> > > > > >> >> >
> > > > > >> >> > 1. Insert | Reference | Footnote. Endnotes should
> already be
> > > > > >> >> > selected,
> > > > > >> >> > assuming you don't also have footnotes. If necessary,
> select
> > > the
> > > > > >> >> > Endnotes radio button.
> > > > > >> >> >
> > > > > >> >> > 2. Change the "Number format" to 1, 2, 3.
> > > > > >> >> >
> > > > > >> >> > 3. Making sure that "Whole document" is selected for
> "Apply
> > > > > >> >> > changes
> > > > > >> >> > to," click Apply.
> > > > > >> >> >
> > > > > >> >> >
> > > > > >> >> > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > > >> >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl...
> > > > > >> >> >> I had to combine (for my wife) several Word 97
> documents
> > > (each
> > > > > >> >> >> containing a book chapter) into one single file and
> then
> > > > > >> >> >> transferred
> > > > > >> >> >> it to Word 2002 again as a single file.
> > > > > >> >> >>
> > > > > >> >> >> Of course, several problems occurred mainly dealing
> with
> > > fonts
> > > > > >> >> >> which
> > > > > >> >> >> I have fixed. There is one I would however like
advice
> on
> > > so I
> > > > > >> >> >> do
> > > > > >> >> >> not mess things up.
> > > > > >> >> >>
> > > > > >> >> >> The endnotes from the different chapters all appeared
> > > correctly
> > > > > >> >> >> at
> > > > > >> >> >> the end of the single file, but instead of the
original
> > > > > >> >> >> footnote
> > > > > >> >> >> Latin numbers (102, 103, etc.) they are now all in
> Roman
> > > > > >> >> >> numbers
> > > > > >> >> >> (xxvii, etc.). I need to change them all globally
back
> to
> > > > > >> >> >> Latin
> > > > > >> >> >> numbers. Because this single document was created
from
> > > several
> > > > > >> >> >> separate chapter documents I am afraid the code
> controlling
> > > the
> > > > > >> >> >> endnote numbering may be not in one place but in
> several
> > > places
> > > > > >> >> >> corresponding to the several original chapter
documents
> I
> > > copy
> > > > > >> >> >> and
> > > > > >> >> >> pasted into the new document.
> > > > > >> >> >>
> > > > > >> >> >> 1. How to I search for that endnote numbering format
> code
> > > and
> > > > > >> >> >> how
> > > > > >> >> >> do
> > > > > >> >> >> I correct it when I find it.
> > > > > >> >> >>
> > > > > >> >> >> 2. Similarly the page numbers are all messed up and
the
> > > code
> > > > > >> >> >> inserting the page numbers may be in several
locations
> > > (because
> > > > > >> >> >> of
> > > > > >> >> >> the multiple original chapter documents) in the
> combined
> > > > > >> >> >> document.
> > > > > >> >> >> How do I search for them to eliminate them and make
> > > everything
> > > > > >> >> >> start
> > > > > >> >> >> at page one except for the front matter, etc.
> > > > > >> >> >>
> > > > > >> >> >> Thanks.
> > > > > >> >> >>
> > > > > >> >> >> Jeff
> > > > > >> >>
> > > > > >> >>
> > > > > >> >
> > > > > >>
> > > > > >>
> > > > > >
> > > > >
> > > > >
> > > > >
> > > >
> > >
> > >
> > >
> > >
> > >
> >
>
>
>
|
|
Especially for people with no VBA skills. I don't know why it is that I
never think of these things when I'm in the middle of a problem, but I liken
the situation to that of Winnie-the-Pooh:
"Here is Edward Bear, coming downstairs now, bump, bump, bump, on the back
of his head, behind Christopher Robin. It is, as far as he knows, the only
way of coming downstairs, but sometimes he feels that there really is
another way, if only he could stop bumping for a moment and think of it."
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"Stefan Blom" <no.spam[ at ]please.xyz> wrote in message
news:%23pNktFOrHHA.5028[ at ]TK2MSFTNGP05.phx.gbl...
[Quoted Text] > ... or at least easier. > > -- > Stefan Blom > Microsoft Word MVP > > > "Stefan Blom" wrote in message > news:ePGwIlNrHHA.2152[ at ]TK2MSFTNGP02.phx.gbl... > > Of course. That's even better. > > > > -- > > Stefan Blom > > Microsoft Word MVP > > > > > > "Suzanne S. Barnhill" wrote in message > > news:OGQuWRErHHA.3484[ at ]TK2MSFTNGP05.phx.gbl... > > > Actually, you know, you can do this with a simple Find and Replace. > > You just > > > search for ^e (Endnote Mark) and replace with ^& formatted with > > Endnote > > > Reference style. I wish I'd remembered that when I was doing the > long > > doc > > > manually! > > > > > > -- > > > Suzanne S. Barnhill > > > Microsoft MVP (Word) > > > Words into Type > > > Fairhope, Alabama USA > > > Word MVP FAQ site: http://word.mvps.org> > > Email cannot be acknowledged; please post all follow-ups to the > > newsgroup so > > > all may benefit. > > > > > > "Stefan Blom" <no.spam[ at ]please.xyz> wrote in message > > > news:uRtYD8$qHHA.1200[ at ]TK2MSFTNGP04.phx.gbl... > > > > Note that you can use the following macro: > > > > > > > > Sub ReapplyEndnoteRefStyle() > > > > > > > > Dim e As Endnote > > > > > > > > For Each e In ActiveDocument.Endnotes > > > > e.Reference.Style = wdStyleEndnoteReference > > > > e.Range.Paragraphs(1).Range.Characters(1).Style = _ > > > > wdStyleEndnoteReference > > > > Next e > > > > > > > > End Sub > > > > > > > > -- > > > > Stefan Blom > > > > Microsoft Word MVP > > > > > > > > > > > > "Suzanne S. Barnhill" wrote in message > > > > news:%23tH$1Z%23qHHA.1208[ at ]TK2MSFTNGP02.phx.gbl... > > > > > When the endnotes are created, the reference marks have the > > Endnote > > > > > Reference style, but unfortunately it is all too easy to remove > it > > > > because > > > > > Ctrl+Spacebar removes character styles as well as direct font > > > > formatting. > > > > > When that happens, unfortunately, there is no recourse but to > > reapply > > > > it > > > > > manually (and I know this because I somehow managed to end up in > > that > > > > > situation--in a document with hundreds of endnotes). > > > > > > > > > > -- > > > > > Suzanne S. Barnhill > > > > > Microsoft MVP (Word) > > > > > Words into Type > > > > > Fairhope, Alabama USA > > > > > Word MVP FAQ site: http://word.mvps.org> > > > > Email cannot be acknowledged; please post all follow-ups to the > > > > newsgroup so > > > > > all may benefit. > > > > > > > > > > "Jeff" <jeff[ at ]naol.com> wrote in message > > > > > news:O5Brt4gqHHA.3248[ at ]TK2MSFTNGP03.phx.gbl... > > > > > > Thanks again. > > > > > > > > > > > > I looked at the style definitions. The numbers all are shown > as > > > > being > > > > > > in the style "Endnote reference" which is correct; and the > > > > definition > > > > > > for endnote reference I found was: > > > > > > "Endnote Reference + Font (Default) Times New Roman, > Underline, > > > > > > Condensed by 0.15 pt, Complex Script Font: Courier New" > > > > > > > > > > > > So I tried modifying it through the Format\font button, but > all > > I > > > > could > > > > > > get it to end up saying was > > > > > > "Default Paragraph Font + Font: Times New Roman, No Underline, > > > > > > Superscript, Not Double strikethrough". > > > > > > > > > > > > Don't ask. I do not know how I got all this, but the bottom > line > > is > > > > that > > > > > > the reference numbers are now at least underlined, but NOT > > > > superscript > > > > > > like the definitions says. > > > > > > > > > > > > When looking to modify the style, I see that I have listed in > > this > > > > > > document several possible "Endnote reference" styles, some of > > which > > > > do > > > > > > indeed produce a superscript reference number the way the > looks > > > > normal > > > > > > to me. I can apply this correct endnote reference style to > each > > > > > > reference number individually - which is too tedious to be > > > > practical. I > > > > > > wish I knew a way to apply this working style to wherever the > > > > endnote > > > > > > reference appears in the document. Is there a way to do this > > > > globally? > > > > > > > > > > > > Jeff > > > > > > > > > > > > > > > > > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > > > > > > news:ulnGJ3eqHHA.1220[ at ]TK2MSFTNGP04.phx.gbl... > > > > > > >I understood what you were saying. I'm just saying that in > > every > > > > > > >version of > > > > > > > Word I've ever used, I've always gotten a space between the > > > > footnote > > > > > > > reference and the footnote text in the footnote (or > endnote). > > Note > > > > > > > also that > > > > > > > the Footnote/Endnote Reference character style is by default > > > > > > > superscript. If > > > > > > > it isn't in your document, you can modify it. The style > > definition > > > > > > > should > > > > > > > read "Default Paragraph Font + Superscript." > > > > > > > > > > > > > > The fact that you're not getting a space and that you're not > > > > getting > > > > > > > superscript makes me wonder if there's some add-in or macro > > that's > > > > > > > affecting > > > > > > > the way this feature works. > > > > > > > > > > > > > > -- > > > > > > > Suzanne S. Barnhill > > > > > > > Microsoft MVP (Word) > > > > > > > Words into Type > > > > > > > Fairhope, Alabama USA > > > > > > > Word MVP FAQ site: http://word.mvps.org> > > > > > > Email cannot be acknowledged; please post all follow-ups to > > the > > > > > > > newsgroup so > > > > > > > all may benefit. > > > > > > > > > > > > > > "Jeff" <jeff[ at ]naol.com> wrote in message > > > > > > > news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl... > > > > > > >> Thank you Suzanne. That is what I plan to do. My wife is > a > > > > > > >> brilliant > > > > > > >> scholar but very computer phobic. So I am "tech support" - > > often > > > > > > >> with > > > > > > >> the help if experts like you <grin>. > > > > > > >> > > > > > > >> > I'd love to know how you managed to get Word to give you > > > > references > > > > > > >> > without > > > > > > >> > a space after them. > > > > > > >> > > > > > > >> It just happened as part of combining her separate chapter > > > > documents > > > > > > >> into one file (on her Word 97) and then converting it when > I > > > > opened > > > > > > >> the > > > > > > >> combined file in Word 2002. > > > > > > >> > > > > > > >> But I think you misunderstand me. What I got as footnotes > in > > the > > > > > > >> W2002 > > > > > > >> combined doc - after the manipulations described - were > > footnotes > > > > > > >> that > > > > > > >> had no space after the numbers (that is that looked like > > > > "233text" > > > > > > >> instead of "233 text .......". I am referring to the > actual > > > > footnote > > > > > > >> and its text, not the reference number in the main text. > > > > (Actually > > > > > > >> they > > > > > > >> are all endnotes, not footnotes. My fault as I always > thing > > of > > > > them > > > > > > >> generically as "footnotes") > > > > > > >> > > > > > > >> For her purposes, this is OK but it makes the text harder > to > > read > > > > > > >> because after all the file manipulations and font changes > > (some > > > > of > > > > > > >> the > > > > > > >> main text had sections in super or sub script, and I had to > > make > > > > > > >> global > > > > > > >> changes into regular fonts) the footnote text and their > > numbers > > > > are > > > > > > >> all > > > > > > >> in normal fonts (not superscript). So without superscript > to > > > > make > > > > > > >> the > > > > > > >> number stand out in the footnote, it is "cosmetically" > > > > unappealing > > > > > > >> the > > > > > > >> way it is without a space after the number. > > > > > > >> > > > > > > >> This is something relatively minor for her present > purposes, > > I am > > > > > > >> just > > > > > > >> trying to make things as smooth as possible. Maybe an > > > > alternative > > > > > > >> would > > > > > > >> be, instead of trying to force Word to add a space after > the > > > > footnote > > > > > > >> number, I could find a footnote/endnote global formatting > > change > > > > > > >> where I > > > > > > >> could make these numbers (not the footnote text) at least > go > > back > > > > to > > > > > > >> superscript. As I said, not terrible important but it > would > > be > > > > nice > > > > > > >> ....... I can change the numbers to superscript but it is > not > > > > > > >> practical > > > > > > >> to do it that way for the 800+ footnotes. > > > > > > >> > > > > > > >> Thanks for the help Suzanne. Both of us appreciate it. > > > > > > >> > > > > > > >> Jeff > > > > > > >> > > > > > > >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > > > > > > >> news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl... > > > > > > >> > I'd love to know how you managed to get Word to give you > > > > references > > > > > > >> > without > > > > > > >> > a space after them. I'm always having to take the spaces > > out of > > > > > > >> > mine. > > > > > > >> > But of > > > > > > >> > course the space is not needed if you have the reference > > > > > > >> > superscripted, > > > > > > >> > whereas if you want a full-sized number, then you > probably > > want > > > > not > > > > > > >> > just > > > > > > >> > space but also a period and a tab; for that, see > > > > > > >> > http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm> > > > > > >> > > > > > > > >> > Although it's theoretically possible to create an index > > across > > > > > > >> > several > > > > > > >> > documents using an RD field, it is undeniably easier to > do > > it > > > > on a > > > > > > >> > single > > > > > > >> > file. I think putting the index together will be > difficult > > no > > > > > > >> > matter > > > > > > >> > how > > > > > > >> > it's done, but starting the way you describe is probably > > not a > > > > bad > > > > > > >> > idea. A > > > > > > >> > couple of suggestions: 1. Read John McGhie's article at > > > > > > >> > http://word.mvps.org/faqs/formatting/Createindex.htm to > get > > > > started > > > > > > >> > in > > > > > > >> > the > > > > > > >> > right direction. 2. Once the index is generated and you > are > > > > > > >> > satisfied > > > > > > >> > with > > > > > > >> > the entries and subentries, you can unlink it so that it > is > > > > just > > > > > > >> > plain > > > > > > >> > text, > > > > > > >> > then paste it into a new blank document (or you can paste > > and > > > > then > > > > > > >> > unlink, > > > > > > >> > leaving the index in the large file linked), which will > be > > the > > > > > > >> > basis > > > > > > >> > for the > > > > > > >> > document you send to the printer. You'll have all the > > entries > > > > and > > > > > > >> > "all > > > > > > >> > you > > > > > > >> > have to do" (ha!) is correct the page numbers. > > > > > > >> > > > > > > > >> > -- > > > > > > >> > Suzanne S. Barnhill > > > > > > >> > Microsoft MVP (Word) > > > > > > >> > Words into Type > > > > > > >> > Fairhope, Alabama USA > > > > > > >> > Word MVP FAQ site: http://word.mvps.org> > > > > > >> > Email cannot be acknowledged; please post all follow-ups > to > > the > > > > > > >> > newsgroup so > > > > > > >> > all may benefit. > > > > > > >> > > > > > > > >> > "Jeff" <jeff[ at ]naol.com> wrote in message > > > > > > >> > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl... > > > > > > >> >> Thank you Suzanne. As usual you came through. Worked > > like a > > > > > > >> >> charm. > > > > > > >> >> > > > > > > >> >> Related question, purely cosmetic: At present the > > endnotes > > > > come > > > > > > >> >> out > > > > > > >> >> with no spaces after the number (example: 2text of > foot > > > > note) Is > > > > > > >> >> there > > > > > > >> >> a way in Word 2002 to tell it to add a space after the > > number? > > > > > > >> >> > > > > > > >> >> As I said the above is purely cosmetic and for ease of > > use. > > > > This > > > > > > >> >> combined document will not go out anywhere. The actual > > > > manuscript > > > > > > >> >> is > > > > > > >> >> already at the Press and being put into pages. Problem > is > > > > when > > > > > > >> >> that > > > > > > >> >> comes back (due in a couple of weeks), she will have > only > > one > > > > > > >> >> month > > > > > > >> >> to > > > > > > >> >> prepare an index and that will be from the paper > documents > > not > > > > > > >> >> from a > > > > > > >> >> computer file. > > > > > > >> >> > > > > > > >> >> So, I suggested that she take the extra time to create a > > > > > > >> >> "temporary" > > > > > > >> >> "working" index using Word from the manuscript file she > > has on > > > > > > >> >> computer > > > > > > >> >> (that's why I created a single document by combining - > > through > > > > cut > > > > > > >> >> and > > > > > > >> >> paste - the chapter docs). Although the index created > by > > Word > > > > > > >> >> will > > > > > > >> >> not > > > > > > >> >> have the correct pages as they will be in the Press > pages, > > it > > > > > > >> >> should > > > > > > >> >> then be a simpler matter to use it as a template and > > > > substitute > > > > > > >> >> the > > > > > > >> >> correct pages from the paper document they send her than > > if > > > > she > > > > > > >> >> had > > > > > > >> >> to > > > > > > >> >> create the index totally from paper. Should also give > her > > > > more > > > > > > >> >> time > > > > > > >> >> to > > > > > > >> >> combine index entries into sub-headings where indicated, > > etc. > > > > > > >> >> > > > > > > >> >> Does this sound reasonable? > > > > > > >> >> > > > > > > >> >> Jeff > > > > > > >> >> > > > > > > >> >> Suzanne S. Barnhill wrote: > > > > > > >> >> > Not an issue. First of all, I will say that for many, > > many > > > > > > >> >> > versions > > > > > > >> >> > now we have been asking *why* lowercase roman numerals > > are > > > > the > > > > > > >> >> > default for endnotes? Where in the world did that come > > from? > > > > Who > > > > > > >> >> > uses > > > > > > >> >> > them? But simple to fix. > > > > > > >> >> > > > > > > > >> >> > 1. Insert | Reference | Footnote. Endnotes should > > already be > > > > > > >> >> > selected, > > > > > > >> >> > assuming you don't also have footnotes. If necessary, > > select > > > > the > > > > > > >> >> > Endnotes radio button. > > > > > > >> >> > > > > > > > >> >> > 2. Change the "Number format" to 1, 2, 3. > > > > > > >> >> > > > > > > > >> >> > 3. Making sure that "Whole document" is selected for > > "Apply > > > > > > >> >> > changes > > > > > > >> >> > to," click Apply. > > > > > > >> >> > > > > > > > >> >> > > > > > > > >> >> > "Jeff" <jeff[ at ]naol.com> wrote in message > > > > > > >> >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl... > > > > > > >> >> >> I had to combine (for my wife) several Word 97 > > documents > > > > (each > > > > > > >> >> >> containing a book chapter) into one single file and > > then > > > > > > >> >> >> transferred > > > > > > >> >> >> it to Word 2002 again as a single file. > > > > > > >> >> >> > > > > > > >> >> >> Of course, several problems occurred mainly dealing > > with > > > > fonts > > > > > > >> >> >> which > > > > > > >> >> >> I have fixed. There is one I would however like > advice > > on > > > > so I > > > > > > >> >> >> do > > > > > > >> >> >> not mess things up. > > > > > > >> >> >> > > > > > > >> >> >> The endnotes from the different chapters all appeared > > > > correctly > > > > > > >> >> >> at > > > > > > >> >> >> the end of the single file, but instead of the > original > > > > > > >> >> >> footnote > > > > > > >> >> >> Latin numbers (102, 103, etc.) they are now all in > > Roman > > > > > > >> >> >> numbers > > > > > > >> >> >> (xxvii, etc.). I need to change them all globally > back > > to > > > > > > >> >> >> Latin > > > > > > >> >> >> numbers. Because this single document was created > from > > > > several > > > > > > >> >> >> separate chapter documents I am afraid the code > > controlling > > > > the > > > > > > >> >> >> endnote numbering may be not in one place but in > > several > > > > places > > > > > > >> >> >> corresponding to the several original chapter > documents > > I > > > > copy > > > > > > >> >> >> and > > > > > > >> >> >> pasted into the new document. > > > > > > >> >> >> > > > > > > >> >> >> 1. How to I search for that endnote numbering format > > code > > > > and > > > > > > >> >> >> how > > > > > > >> >> >> do > > > > > > >> >> >> I correct it when I find it. > > > > > > >> >> >> > > > > > > >> >> >> 2. Similarly the page numbers are all messed up and > the > > > > code > > > > > > >> >> >> inserting the page numbers may be in several > locations > > > > (because > > > > > > >> >> >> of > > > > > > >> >> >> the multiple original chapter documents) in the > > combined > > > > > > >> >> >> document. > > > > > > >> >> >> How do I search for them to eliminate them and make > > > > everything > > > > > > >> >> >> start > > > > > > >> >> >> at page one except for the front matter, etc. > > > > > > >> >> >> > > > > > > >> >> >> Thanks. > > > > > > >> >> >> > > > > > > >> >> >> Jeff > > > > > > >> >> > > > > > > >> >> > > > > > > >> > > > > > > > >> > > > > > > >> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > >
|
|
<g>
--
Stefan Blom
Microsoft Word MVP
"Suzanne S. Barnhill" wrote in message
news:OCJpkOPrHHA.4464[ at ]TK2MSFTNGP06.phx.gbl...
[Quoted Text] > Especially for people with no VBA skills. I don't know why it is that
I
> never think of these things when I'm in the middle of a problem, but I
liken
> the situation to that of Winnie-the-Pooh:
>
> "Here is Edward Bear, coming downstairs now, bump, bump, bump, on the
back
> of his head, behind Christopher Robin. It is, as far as he knows, the
only
> way of coming downstairs, but sometimes he feels that there really is
> another way, if only he could stop bumping for a moment and think of
it."
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> Word MVP FAQ site: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
> all may benefit.
>
> "Stefan Blom" <no.spam[ at ]please.xyz> wrote in message
> news:%23pNktFOrHHA.5028[ at ]TK2MSFTNGP05.phx.gbl...
> > ... or at least easier.
> >
> > --
> > Stefan Blom
> > Microsoft Word MVP
> >
> >
> > "Stefan Blom" wrote in message
> > news:ePGwIlNrHHA.2152[ at ]TK2MSFTNGP02.phx.gbl...
> > > Of course. That's even better.
> > >
> > > --
> > > Stefan Blom
> > > Microsoft Word MVP
> > >
> > >
> > > "Suzanne S. Barnhill" wrote in message
> > > news:OGQuWRErHHA.3484[ at ]TK2MSFTNGP05.phx.gbl...
> > > > Actually, you know, you can do this with a simple Find and
Replace.
> > > You just
> > > > search for ^e (Endnote Mark) and replace with ^& formatted with
> > > Endnote
> > > > Reference style. I wish I'd remembered that when I was doing the
> > long
> > > doc
> > > > manually!
> > > >
> > > > --
> > > > Suzanne S. Barnhill
> > > > Microsoft MVP (Word)
> > > > Words into Type
> > > > Fairhope, Alabama USA
> > > > Word MVP FAQ site: http://word.mvps.org
> > > > Email cannot be acknowledged; please post all follow-ups to the
> > > newsgroup so
> > > > all may benefit.
> > > >
> > > > "Stefan Blom" <no.spam[ at ]please.xyz> wrote in message
> > > > news:uRtYD8$qHHA.1200[ at ]TK2MSFTNGP04.phx.gbl...
> > > > > Note that you can use the following macro:
> > > > >
> > > > > Sub ReapplyEndnoteRefStyle()
> > > > >
> > > > > Dim e As Endnote
> > > > >
> > > > > For Each e In ActiveDocument.Endnotes
> > > > > e.Reference.Style = wdStyleEndnoteReference
> > > > > e.Range.Paragraphs(1).Range.Characters(1).Style = _
> > > > > wdStyleEndnoteReference
> > > > > Next e
> > > > >
> > > > > End Sub
> > > > >
> > > > > --
> > > > > Stefan Blom
> > > > > Microsoft Word MVP
> > > > >
> > > > >
> > > > > "Suzanne S. Barnhill" wrote in message
> > > > > news:%23tH$1Z%23qHHA.1208[ at ]TK2MSFTNGP02.phx.gbl...
> > > > > > When the endnotes are created, the reference marks have the
> > > Endnote
> > > > > > Reference style, but unfortunately it is all too easy to
remove
> > it
> > > > > because
> > > > > > Ctrl+Spacebar removes character styles as well as direct
font
> > > > > formatting.
> > > > > > When that happens, unfortunately, there is no recourse but
to
> > > reapply
> > > > > it
> > > > > > manually (and I know this because I somehow managed to end
up in
> > > that
> > > > > > situation--in a document with hundreds of endnotes).
> > > > > >
> > > > > > --
> > > > > > Suzanne S. Barnhill
> > > > > > Microsoft MVP (Word)
> > > > > > Words into Type
> > > > > > Fairhope, Alabama USA
> > > > > > Word MVP FAQ site: http://word.mvps.org
> > > > > > Email cannot be acknowledged; please post all follow-ups to
the
> > > > > newsgroup so
> > > > > > all may benefit.
> > > > > >
> > > > > > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > > > news:O5Brt4gqHHA.3248[ at ]TK2MSFTNGP03.phx.gbl...
> > > > > > > Thanks again.
> > > > > > >
> > > > > > > I looked at the style definitions. The numbers all are
shown
> > as
> > > > > being
> > > > > > > in the style "Endnote reference" which is correct; and the
> > > > > definition
> > > > > > > for endnote reference I found was:
> > > > > > > "Endnote Reference + Font (Default) Times New Roman,
> > Underline,
> > > > > > > Condensed by 0.15 pt, Complex Script Font: Courier New"
> > > > > > >
> > > > > > > So I tried modifying it through the Format\font button,
but
> > all
> > > I
> > > > > could
> > > > > > > get it to end up saying was
> > > > > > > "Default Paragraph Font + Font: Times New Roman, No
Underline,
> > > > > > > Superscript, Not Double strikethrough".
> > > > > > >
> > > > > > > Don't ask. I do not know how I got all this, but the
bottom
> > line
> > > is
> > > > > that
> > > > > > > the reference numbers are now at least underlined, but NOT
> > > > > superscript
> > > > > > > like the definitions says.
> > > > > > >
> > > > > > > When looking to modify the style, I see that I have listed
in
> > > this
> > > > > > > document several possible "Endnote reference" styles, some
of
> > > which
> > > > > do
> > > > > > > indeed produce a superscript reference number the way the
> > looks
> > > > > normal
> > > > > > > to me. I can apply this correct endnote reference style
to
> > each
> > > > > > > reference number individually - which is too tedious to be
> > > > > practical. I
> > > > > > > wish I knew a way to apply this working style to wherever
the
> > > > > endnote
> > > > > > > reference appears in the document. Is there a way to do
this
> > > > > globally?
> > > > > > >
> > > > > > > Jeff
> > > > > > >
> > > > > > >
> > > > > > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in
message
> > > > > > > news:ulnGJ3eqHHA.1220[ at ]TK2MSFTNGP04.phx.gbl...
> > > > > > > >I understood what you were saying. I'm just saying that
in
> > > every
> > > > > > > >version of
> > > > > > > > Word I've ever used, I've always gotten a space between
the
> > > > > footnote
> > > > > > > > reference and the footnote text in the footnote (or
> > endnote).
> > > Note
> > > > > > > > also that
> > > > > > > > the Footnote/Endnote Reference character style is by
default
> > > > > > > > superscript. If
> > > > > > > > it isn't in your document, you can modify it. The style
> > > definition
> > > > > > > > should
> > > > > > > > read "Default Paragraph Font + Superscript."
> > > > > > > >
> > > > > > > > The fact that you're not getting a space and that you're
not
> > > > > getting
> > > > > > > > superscript makes me wonder if there's some add-in or
macro
> > > that's
> > > > > > > > affecting
> > > > > > > > the way this feature works.
> > > > > > > >
> > > > > > > > --
> > > > > > > > Suzanne S. Barnhill
> > > > > > > > Microsoft MVP (Word)
> > > > > > > > Words into Type
> > > > > > > > Fairhope, Alabama USA
> > > > > > > > Word MVP FAQ site: http://word.mvps.org
> > > > > > > > Email cannot be acknowledged; please post all follow-ups
to
> > > the
> > > > > > > > newsgroup so
> > > > > > > > all may benefit.
> > > > > > > >
> > > > > > > > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > > > > > news:usOAdwdqHHA.1212[ at ]TK2MSFTNGP05.phx.gbl...
> > > > > > > >> Thank you Suzanne. That is what I plan to do. My wife
is
> > a
> > > > > > > >> brilliant
> > > > > > > >> scholar but very computer phobic. So I am "tech
support" -
> > > often
> > > > > > > >> with
> > > > > > > >> the help if experts like you <grin>.
> > > > > > > >>
> > > > > > > >> > I'd love to know how you managed to get Word to give
you
> > > > > references
> > > > > > > >> > without
> > > > > > > >> > a space after them.
> > > > > > > >>
> > > > > > > >> It just happened as part of combining her separate
chapter
> > > > > documents
> > > > > > > >> into one file (on her Word 97) and then converting it
when
> > I
> > > > > opened
> > > > > > > >> the
> > > > > > > >> combined file in Word 2002.
> > > > > > > >>
> > > > > > > >> But I think you misunderstand me. What I got as
footnotes
> > in
> > > the
> > > > > > > >> W2002
> > > > > > > >> combined doc - after the manipulations described - were
> > > footnotes
> > > > > > > >> that
> > > > > > > >> had no space after the numbers (that is that looked
like
> > > > > "233text"
> > > > > > > >> instead of "233 text .......". I am referring to the
> > actual
> > > > > footnote
> > > > > > > >> and its text, not the reference number in the main
text.
> > > > > (Actually
> > > > > > > >> they
> > > > > > > >> are all endnotes, not footnotes. My fault as I always
> > thing
> > > of
> > > > > them
> > > > > > > >> generically as "footnotes")
> > > > > > > >>
> > > > > > > >> For her purposes, this is OK but it makes the text
harder
> > to
> > > read
> > > > > > > >> because after all the file manipulations and font
changes
> > > (some
> > > > > of
> > > > > > > >> the
> > > > > > > >> main text had sections in super or sub script, and I
had to
> > > make
> > > > > > > >> global
> > > > > > > >> changes into regular fonts) the footnote text and their
> > > numbers
> > > > > are
> > > > > > > >> all
> > > > > > > >> in normal fonts (not superscript). So without
superscript
> > to
> > > > > make
> > > > > > > >> the
> > > > > > > >> number stand out in the footnote, it is "cosmetically"
> > > > > unappealing
> > > > > > > >> the
> > > > > > > >> way it is without a space after the number.
> > > > > > > >>
> > > > > > > >> This is something relatively minor for her present
> > purposes,
> > > I am
> > > > > > > >> just
> > > > > > > >> trying to make things as smooth as possible. Maybe an
> > > > > alternative
> > > > > > > >> would
> > > > > > > >> be, instead of trying to force Word to add a space
after
> > the
> > > > > footnote
> > > > > > > >> number, I could find a footnote/endnote global
formatting
> > > change
> > > > > > > >> where I
> > > > > > > >> could make these numbers (not the footnote text) at
least
> > go
> > > back
> > > > > to
> > > > > > > >> superscript. As I said, not terrible important but it
> > would
> > > be
> > > > > nice
> > > > > > > >> ....... I can change the numbers to superscript but it
is
> > not
> > > > > > > >> practical
> > > > > > > >> to do it that way for the 800+ footnotes.
> > > > > > > >>
> > > > > > > >> Thanks for the help Suzanne. Both of us appreciate it.
> > > > > > > >>
> > > > > > > >> Jeff
> > > > > > > >>
> > > > > > > >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in
message
> > > > > > > >> news:e1l%236RXqHHA.4020[ at ]TK2MSFTNGP05.phx.gbl...
> > > > > > > >> > I'd love to know how you managed to get Word to give
you
> > > > > references
> > > > > > > >> > without
> > > > > > > >> > a space after them. I'm always having to take the
spaces
> > > out of
> > > > > > > >> > mine.
> > > > > > > >> > But of
> > > > > > > >> > course the space is not needed if you have the
reference
> > > > > > > >> > superscripted,
> > > > > > > >> > whereas if you want a full-sized number, then you
> > probably
> > > want
> > > > > not
> > > > > > > >> > just
> > > > > > > >> > space but also a period and a tab; for that, see
> > > > > > > >> >
http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm
> > > > > > > >> >
> > > > > > > >> > Although it's theoretically possible to create an
index
> > > across
> > > > > > > >> > several
> > > > > > > >> > documents using an RD field, it is undeniably easier
to
> > do
> > > it
> > > > > on a
> > > > > > > >> > single
> > > > > > > >> > file. I think putting the index together will be
> > difficult
> > > no
> > > > > > > >> > matter
> > > > > > > >> > how
> > > > > > > >> > it's done, but starting the way you describe is
probably
> > > not a
> > > > > bad
> > > > > > > >> > idea. A
> > > > > > > >> > couple of suggestions: 1. Read John McGhie's article
at
> > > > > > > >> > http://word.mvps.org/faqs/formatting/Createindex.htm
to
> > get
> > > > > started
> > > > > > > >> > in
> > > > > > > >> > the
> > > > > > > >> > right direction. 2. Once the index is generated and
you
> > are
> > > > > > > >> > satisfied
> > > > > > > >> > with
> > > > > > > >> > the entries and subentries, you can unlink it so that
it
> > is
> > > > > just
> > > > > > > >> > plain
> > > > > > > >> > text,
> > > > > > > >> > then paste it into a new blank document (or you can
paste
> > > and
> > > > > then
> > > > > > > >> > unlink,
> > > > > > > >> > leaving the index in the large file linked), which
will
> > be
> > > the
> > > > > > > >> > basis
> > > > > > > >> > for the
> > > > > > > >> > document you send to the printer. You'll have all the
> > > entries
> > > > > and
> > > > > > > >> > "all
> > > > > > > >> > you
> > > > > > > >> > have to do" (ha!) is correct the page numbers.
> > > > > > > >> >
> > > > > > > >> > --
> > > > > > > >> > Suzanne S. Barnhill
> > > > > > > >> > Microsoft MVP (Word)
> > > > > > > >> > Words into Type
> > > > > > > >> > Fairhope, Alabama USA
> > > > > > > >> > Word MVP FAQ site: http://word.mvps.org
> > > > > > > >> > Email cannot be acknowledged; please post all
follow-ups
> > to
> > > the
> > > > > > > >> > newsgroup so
> > > > > > > >> > all may benefit.
> > > > > > > >> >
> > > > > > > >> > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > > > > >> > news:eDCqmKVqHHA.4224[ at ]TK2MSFTNGP02.phx.gbl...
> > > > > > > >> >> Thank you Suzanne. As usual you came through.
Worked
> > > like a
> > > > > > > >> >> charm.
> > > > > > > >> >>
> > > > > > > >> >> Related question, purely cosmetic: At present the
> > > endnotes
> > > > > come
> > > > > > > >> >> out
> > > > > > > >> >> with no spaces after the number (example: 2text of
> > foot
> > > > > note) Is
> > > > > > > >> >> there
> > > > > > > >> >> a way in Word 2002 to tell it to add a space after
the
> > > number?
> > > > > > > >> >>
> > > > > > > >> >> As I said the above is purely cosmetic and for ease
of
> > > use.
> > > > > This
> > > > > > > >> >> combined document will not go out anywhere. The
actual
> > > > > manuscript
> > > > > > > >> >> is
> > > > > > > >> >> already at the Press and being put into pages.
Problem
> > is
> > > > > when
> > > > > > > >> >> that
> > > > > > > >> >> comes back (due in a couple of weeks), she will have
> > only
> > > one
> > > > > > > >> >> month
> > > > > > > >> >> to
> > > > > > > >> >> prepare an index and that will be from the paper
> > documents
> > > not
> > > > > > > >> >> from a
> > > > > > > >> >> computer file.
> > > > > > > >> >>
> > > > > > > >> >> So, I suggested that she take the extra time to
create a
> > > > > > > >> >> "temporary"
> > > > > > > >> >> "working" index using Word from the manuscript file
she
> > > has on
> > > > > > > >> >> computer
> > > > > > > >> >> (that's why I created a single document by
combining -
> > > through
> > > > > cut
> > > > > > > >> >> and
> > > > > > > >> >> paste - the chapter docs). Although the index
created
> > by
> > > Word
> > > > > > > >> >> will
> > > > > > > >> >> not
> > > > > > > >> >> have the correct pages as they will be in the Press
> > pages,
> > > it
> > > > > > > >> >> should
> > > > > > > >> >> then be a simpler matter to use it as a template and
> > > > > substitute
> > > > > > > >> >> the
> > > > > > > >> >> correct pages from the paper document they send her
than
> > > if
> > > > > she
> > > > > > > >> >> had
> > > > > > > >> >> to
> > > > > > > >> >> create the index totally from paper. Should also
give
> > her
> > > > > more
> > > > > > > >> >> time
> > > > > > > >> >> to
> > > > > > > >> >> combine index entries into sub-headings where
indicated,
> > > etc.
> > > > > > > >> >>
> > > > > > > >> >> Does this sound reasonable?
> > > > > > > >> >>
> > > > > > > >> >> Jeff
> > > > > > > >> >>
> > > > > > > >> >> Suzanne S. Barnhill wrote:
> > > > > > > >> >> > Not an issue. First of all, I will say that for
many,
> > > many
> > > > > > > >> >> > versions
> > > > > > > >> >> > now we have been asking *why* lowercase roman
numerals
> > > are
> > > > > the
> > > > > > > >> >> > default for endnotes? Where in the world did that
come
> > > from?
> > > > > Who
> > > > > > > >> >> > uses
> > > > > > > >> >> > them? But simple to fix.
> > > > > > > >> >> >
> > > > > > > >> >> > 1. Insert | Reference | Footnote. Endnotes should
> > > already be
> > > > > > > >> >> > selected,
> > > > > > > >> >> > assuming you don't also have footnotes. If
necessary,
> > > select
> > > > > the
> > > > > > > >> >> > Endnotes radio button.
> > > > > > > >> >> >
> > > > > > > >> >> > 2. Change the "Number format" to 1, 2, 3.
> > > > > > > >> >> >
> > > > > > > >> >> > 3. Making sure that "Whole document" is selected
for
> > > "Apply
> > > > > > > >> >> > changes
> > > > > > > >> >> > to," click Apply.
> > > > > > > >> >> >
> > > > > > > >> >> >
> > > > > > > >> >> > "Jeff" <jeff[ at ]naol.com> wrote in message
> > > > > > > >> >> > news:%23p88qlUqHHA.4004[ at ]TK2MSFTNGP05.phx.gbl...
> > > > > > > >> >> >> I had to combine (for my wife) several Word 97
> > > documents
> > > > > (each
> > > > > > > >> >> >> containing a book chapter) into one single file
and
> > > then
> > > > > > > >> >> >> transferred
> > > > > > > >> >> >> it to Word 2002 again as a single file.
> > > > > > > >> >> >>
> > > > > > > >> >> >> Of course, several problems occurred mainly
dealing
> > > with
> > > > > fonts
> > > > > > > >> >> >> which
> > > > > > > >> >> >> I have fixed. There is one I would however like
> > advice
> > > on
> > > > > so I
> > > > > > > >> >> >> do
> > > > > > > >> >> >> not mess things up.
> > > > > > > >> >> >>
> > > > > > > >> >> >> The endnotes from the different chapters all
appeared
> > > > > correctly
> > > > > > > >> >> >> at
> > > > > > > >> >> >> the end of the single file, but instead of the
> > original
> > > > > > > >> >> >> footnote
> > > > > > > >> >> >> Latin numbers (102, 103, etc.) they are now all
in
> > > Roman
> > > > > > > >> >> >> numbers
> > > > > > > >> >> >> (xxvii, etc.). I need to change them all
globally
> > back
> > > to
> > > > > > > >> >> >> Latin
> > > > > > > >> >> >> numbers. Because this single document was created
> > from
> > > > > several
> > > > > > > >> >> >> separate chapter documents I am afraid the code
> > > controlling
> > > > > the
> > > > > > > >> >> >> endnote numbering may be not in one place but in
> > > several
> > > > > places
> > > > > > > >> >> >> corresponding to the several original chapter
> > documents
> > > I
> > > > > copy
> > > > > > > >> >> >> and
> > > > > > > >> >> >> pasted into the new document.
> > > > > > > >> >> >>
> > > > > > > >> >> >> 1. How to I search for that endnote numbering
format
> > > code
> > > > > and
> > > > > > > >> >> >> how
> > > > > > > >> >> >> do
> > > > > > > >> >> >> I correct it when I find it.
> > > > > > > >> >> >>
> > > > > > > >> >> >> 2. Similarly the page numbers are all messed up
and
> > the
> > > > > code
> > > > > > > >> >> >> inserting the page numbers may be in several
> > locations
> > > > > (because
> > > > > > > >> >> >> of
> > > > > > > >> >> >> the multiple original chapter documents) in the
> > > combined
> > > > > > > >> >> >> document.
> > > > > > > >> >> >> How do I search for them to eliminate them and
make
> > > > > everything
> > > > > > > >> >> >> start
> > > > > > > >> >> >> at page one except for the front matter, etc.
> > > > > > > >> >> >>
> > > > > > > >> >> >> Thanks.
> > > > > > > >> >> >>
> > > > > > > >> >> >> Jeff
> > > > > > > >> >>
> > > > > > > >> >>
> > > > > > > >> >
> > > > > > > >>
> > > > > > > >>
> > > > > > > >
> > > > > > >
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> > > > >
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> > > > >
> > > > >
> > > > >
> > > >
> > >
> > >
> > >
> >
> >
> >
> >
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