TOC, automatically update numbering & links? m.0110[ at ]yahoo.com 12/3/2008 5:39:19 PM Hi, I've been using Word for a long time, and have never needed the advanced features. I recently started working on a long document, where I have a changing Table of Contents. I decided to see if Word could make the updating the TOC easier. I spent a lot of fruitless time trying to get the insert->field->TC to actually do something, rather than just return to the cursor with no error message, no anything. I was trying to do this because the insert->indexes&tables->tables of contents would print the error text "Error! No table of contents entries found" in the document where my cursor was. I finally found a different way of making a TOC in the help pages, by converting the text to type "heading." This worked, but destroyed the formatting (which I fixed). Now the auto-numbering of the numbered items no-longer works (even if I don't "fix" the formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2, the existing 2,3,4 are not renumbered. This makes the whole exercise useless. I was hoping that Word would save me the trouble of constantly changing all the numbers in an evolving TOC. The TOC did put in the right page numbers, and the update seems to work. I still can't get insert->field->TC to do anything at all. (I am putting "text" after the TOC in the window, and I tried adding switches... The Show/Hide Paragraph mark doesn't indicate anything is there, either.) I also need the TOC to point to more than the page number - I want the TOC number repeated where the actual document text is: TOC 1. some stuff 2. more stuff ... MAIN DOCUMENT 1. Some text about some stuff. 2. Some text about more stuff. ... So the numbers need to be linked. So when I insert a new #2 in the TOC, I automatically get: TOC 1. some stuff (*press return here, or whatever works) 2. 3. more stuff ... 1. Some text about some stuff. 2. (*this is automatically added) 3. Some text about more stuff. (*automatically renumbered) ... So a new #2 is automatically added in the main document, and everything below it is renumbered. (I will want to take out the copied numbering in the main document when I'm all done, but I need it while working on it to keep the different things organized.) I was hoping Word would automate this. It appears the TOC was designed to be added after you are all done - which doesn't help me at all. I need the TOC to keep stuff organized while the document is in development. If Word won't do this, does someone know of software under $100 that will? I don't need other fancy word processing features. If Word will do this, I would appreciate some pointers. (I didn't fully research if it will do links, I saw something about that, but I don't know if that's what it means, but if Word won't automatically renumber the TOC when I insert a new entry, then I'm not bothering with it at all, as I'd be doing it manually anyway - renumbering 25+ items so far - will be around 80.) Thanks

Re: TOC, automatically update numbering & links? "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 12/3/2008 5:47:01 PM Okay, I think you misunderstand how a TOC is created. You don't edit the TOC at all; you edit the headings that the TOC picks up, then update the TOC with F9. See http://www.ShaunaKelly.com/word/toc/CreateATOC.html for the basics. The TC field is not a TOC; it is a Table of Contents entry. If you have text selected when you insert it (you can use Alt+Shift+O) to open the dialog, it will automatically be selected for inclusion in the field. But creating a TOC from TC fields is usually not necessary. Microsoft Office Online has a number of training courses in TOCs for various versions (you don't say what version you have). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA <m.0110[ at ]yahoo.com> wrote in message news:2b2387f0-231e-40c7-8d29-060035e03461[ at ]o2g2000yqd.googlegroups.com... [Quoted Text] > Hi, > > I've been using Word for a long time, and have never needed the > advanced features. I recently started working on a long document, > where I have a changing Table of Contents. I decided to see if Word > could make the updating the TOC easier. > I spent a lot of fruitless time trying to get the insert->field->TC > to actually do something, rather than just return to the cursor with > no error message, no anything. I was trying to do this because the > insert->indexes&tables->tables of contents would print the error text > "Error! No table of contents entries found" in the document where my > cursor was. I finally found a different way of making a TOC in the > help pages, by converting the text to type "heading." This worked, > but destroyed the formatting (which I fixed). Now the auto-numbering > of the numbered items no-longer works (even if I don't "fix" the > formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2, > the existing 2,3,4 are not renumbered. This makes the whole exercise > useless. I was hoping that Word would save me the trouble of > constantly changing all the numbers in an evolving TOC. The TOC did > put in the right page numbers, and the update seems to work. I still > can't get insert->field->TC to do anything at all. (I am putting > "text" after the TOC in the window, and I tried adding switches... > The Show/Hide Paragraph mark doesn't indicate anything is there, > either.) > I also need the TOC to point to more than the page number - I want > the TOC number repeated where the actual document text is: > TOC > 1. some stuff > 2. more stuff > ... > MAIN DOCUMENT > 1. Some text about some stuff. > 2. Some text about more stuff. > ... > > So the numbers need to be linked. So when I insert a new #2 in the > TOC, I automatically get: > TOC > 1. some stuff (*press return here, or whatever > works) > 2. > 3. more stuff > ... > > 1. Some text about some stuff. > 2. (*this is automatically added) > 3. Some text about more stuff. (*automatically renumbered) > ... > > So a new #2 is automatically added in the main document, and > everything below it is renumbered. (I will want to take out the copied > numbering in the main document when I'm all done, but I need it while > working on it to keep the different things organized.) > > I was hoping Word would automate this. It appears the TOC was > designed to be added after you are all done - which doesn't help me at > all. I need the TOC to keep stuff organized while the document is in > development. > > If Word won't do this, does someone know of software under $100 > that will? I don't need other fancy word processing features. > If Word will do this, I would appreciate some pointers. (I didn't > fully research if it will do links, I saw something about that, but I > don't know if that's what it means, but if Word won't automatically > renumber the TOC when I insert a new entry, then I'm not bothering > with it at all, as I'd be doing it manually anyway - renumbering 25+ > items so far - will be around 80.) > > Thanks >

Re: TOC, automatically update numbering & links? "Peter Jamieson" <pjj[ at ]KillmapSpjjnet.demon.co.uk> 12/4/2008 4:57:34 PM In addition to Suzanne's comments, the TC fields are automatically marked as hidden text when you create them - you have to view hidden text to see them (e.g. click the pilcrow on the main toolbar, or the Home tab in the 2007 ribbon. -- Peter Jamieson http://tips.pjmsn.me.uk <m.0110[ at ]yahoo.com> wrote in message news:2b2387f0-231e-40c7-8d29-060035e03461[ at ]o2g2000yqd.googlegroups.com... [Quoted Text] > Hi, > > I've been using Word for a long time, and have never needed the > advanced features. I recently started working on a long document, > where I have a changing Table of Contents. I decided to see if Word > could make the updating the TOC easier. > I spent a lot of fruitless time trying to get the insert->field->TC > to actually do something, rather than just return to the cursor with > no error message, no anything. I was trying to do this because the > insert->indexes&tables->tables of contents would print the error text > "Error! No table of contents entries found" in the document where my > cursor was. I finally found a different way of making a TOC in the > help pages, by converting the text to type "heading." This worked, > but destroyed the formatting (which I fixed). Now the auto-numbering > of the numbered items no-longer works (even if I don't "fix" the > formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2, > the existing 2,3,4 are not renumbered. This makes the whole exercise > useless. I was hoping that Word would save me the trouble of > constantly changing all the numbers in an evolving TOC. The TOC did > put in the right page numbers, and the update seems to work. I still > can't get insert->field->TC to do anything at all. (I am putting > "text" after the TOC in the window, and I tried adding switches... > The Show/Hide Paragraph mark doesn't indicate anything is there, > either.) > I also need the TOC to point to more than the page number - I want > the TOC number repeated where the actual document text is: > TOC > 1. some stuff > 2. more stuff > ... > MAIN DOCUMENT > 1. Some text about some stuff. > 2. Some text about more stuff. > ... > > So the numbers need to be linked. So when I insert a new #2 in the > TOC, I automatically get: > TOC > 1. some stuff (*press return here, or whatever > works) > 2. > 3. more stuff > ... > > 1. Some text about some stuff. > 2. (*this is automatically added) > 3. Some text about more stuff. (*automatically renumbered) > ... > > So a new #2 is automatically added in the main document, and > everything below it is renumbered. (I will want to take out the copied > numbering in the main document when I'm all done, but I need it while > working on it to keep the different things organized.) > > I was hoping Word would automate this. It appears the TOC was > designed to be added after you are all done - which doesn't help me at > all. I need the TOC to keep stuff organized while the document is in > development. > > If Word won't do this, does someone know of software under $100 > that will? I don't need other fancy word processing features. > If Word will do this, I would appreciate some pointers. (I didn't > fully research if it will do links, I saw something about that, but I > don't know if that's what it means, but if Word won't automatically > renumber the TOC when I insert a new entry, then I'm not bothering > with it at all, as I'd be doing it manually anyway - renumbering 25+ > items so far - will be around 80.) > > Thanks >

Re: TOC, automatically update numbering & links? m.0110[ at ]yahoo.com 12/4/2008 9:30:33 PM My post describes me creating the TOC in exactly the same way it is done in the link you gave. I understood/understand the TC is an entry field. Let me restate the problem a different way. I have a lengthy list of topics, in an automatically numbered list. To turn that into a table of contents, it appears I have to change the style to a heading. This destroys the automatic numbers, and I have to retype them. I then create the TOC. Lets say I then go and add a new heading. Lets say there are 100 of them, numbered, and I want to insert one at number 2. Now I have to manually renumber 2-100 to 3-101. Yes, I can update the TOC after I change all 98 numbers. That doesn't help me. In addition to the TOC entry pointing to a page number, I need the full entry number and name repeated at that page number, as follows: 1. some stuff (*press return here) 2. (*after pressing return, this entry is created - automatic numbering) 3. more stuff 1. Some text about some stuff. 2. (*this is automatically added when I pressed return in the TOC, above, and the text entered there is also automatically copied here) 3. Some text about more stuff. (*automatically renumbered) This is so I can organize a very long document in progress. Maybe I need something other than a TOC. Is there a way to do this with links, or something else? On Dec 3, 12:47 pm, "Suzanne S. Barnhill" <sbarnh...[ at ]mvps.org> wrote: [Quoted Text] > Okay, I think you misunderstand how a TOC is created. You don't edit the TOC > at all; you edit the headings that the TOC picks up, then update the TOC > with F9. Seehttp://www.ShaunaKelly.com/word/toc/CreateATOC.htmlfor the > basics. > > The TC field is not a TOC; it is a Table of Contents entry. If you have text > selected when you insert it (you can use Alt+Shift+O) to open the dialog, it > will automatically be selected for inclusion in the field. But creating a > TOC from TC fields is usually not necessary. Microsoft Office Online has a > number of training courses in TOCs for various versions (you don't say what > version you have). > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > > <m.0...[ at ]yahoo.com> wrote in message > > news:2b2387f0-231e-40c7-8d29-060035e03461[ at ]o2g2000yqd.googlegroups.com... > > > Hi, > > > I've been using Word for a long time, and have never needed the > > advanced features. I recently started working on a long document, > > where I have a changing Table of Contents. I decided to see if Word > > could make the updating the TOC easier. > > I spent a lot of fruitless time trying to get the insert->field->TC > > to actually do something, rather than just return to the cursor with > > no error message, no anything. I was trying to do this because the > > insert->indexes&tables->tables of contents would print the error text > > "Error! No table of contents entries found" in the document where my > > cursor was. I finally found a different way of making a TOC in the > > help pages, by converting the text to type "heading." This worked, > > but destroyed the formatting (which I fixed). Now the auto-numbering > > of the numbered items no-longer works (even if I don't "fix" the > > formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2, > > the existing 2,3,4 are not renumbered. This makes the whole exercise > > useless. I was hoping that Word would save me the trouble of > > constantly changing all the numbers in an evolving TOC. The TOC did > > put in the right page numbers, and the update seems to work. I still > > can't get insert->field->TC to do anything at all. (I am putting > > "text" after the TOC in the window, and I tried adding switches... > > The Show/Hide Paragraph mark doesn't indicate anything is there, > > either.) > > I also need the TOC to point to more than the page number - I want > > the TOC number repeated where the actual document text is: > > TOC > > 1. some stuff > > 2. more stuff > > ... > > MAIN DOCUMENT > > 1. Some text about some stuff. > > 2. Some text about more stuff. > > ... > > > So the numbers need to be linked. So when I insert a new #2 in the > > TOC, I automatically get: > > TOC > > 1. some stuff (*press return here, or whatever > > works) > > 2. > > 3. more stuff > > ... > > > 1. Some text about some stuff. > > 2. (*this is automatically added) > > 3. Some text about more stuff. (*automatically renumbered) > > ... > > > So a new #2 is automatically added in the main document, and > > everything below it is renumbered. (I will want to take out the copied > > numbering in the main document when I'm all done, but I need it while > > working on it to keep the different things organized.) > > > I was hoping Word would automate this. It appears the TOC was > > designed to be added after you are all done - which doesn't help me at > > all. I need the TOC to keep stuff organized while the document is in > > development. > > > If Word won't do this, does someone know of software under $100 > > that will? I don't need other fancy word processing features. > > If Word will do this, I would appreciate some pointers. (I didn't > > fully research if it will do links, I saw something about that, but I > > don't know if that's what it means, but if Word won't automatically > > renumber the TOC when I insert a new entry, then I'm not bothering > > with it at all, as I'd be doing it manually anyway - renumbering 25+ > > items so far - will be around 80.) > > > Thanks

Re: TOC, automatically update numbering & links? "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 12/5/2008 4:11:43 AM You can include any style you want just by assigning the style an outline level. You can do this in Format Paragraph for the style or in the TOC Options dialog. Alternatively, you can add numbering to a heading style. In fact, if your numbering is applied as direct formatting, then you need to be applying it to the paragraph style in any case. If you are just trying to get a sense of the shape of your document, you might find either Document Map or Outline View (or both) helpful, but, in order to take advantage of either one, you do have to assign an outline level to the paragraphs you want to see. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA <m.0110[ at ]yahoo.com> wrote in message news:5d7b7a1c-0baa-49ba-9209-3f2b40661619[ at ]g17g2000prg.googlegroups.com... [Quoted Text] > My post describes me creating the TOC in exactly the same way it is > done in the link you gave. I understood/understand the TC is an entry > field. > > Let me restate the problem a different way. I have a lengthy list > of topics, in an automatically numbered list. To turn that into a > table of contents, it appears I have to change the style to a heading. > This destroys the automatic numbers, and I have to retype them. I then > create the TOC. Lets say I then go and add a new heading. Lets say > there are 100 of them, numbered, and I want to insert one at number 2. > Now I have to manually renumber 2-100 to 3-101. Yes, I can update the > TOC after I change all 98 numbers. That doesn't help me. > In addition to the TOC entry pointing to a page number, I need the > full entry number and name repeated at that page number, as follows: > 1. some stuff (*press return here) > 2. (*after pressing return, this > entry is created - automatic numbering) > 3. more stuff > > > 1. Some text about some stuff. > 2. (*this is automatically added when I > pressed return in the TOC, above, and the text > entered there is also automatically > copied here) > 3. Some text about more stuff. (*automatically > renumbered) > > This is so I can organize a very long document in progress. > > Maybe I need something other than a TOC. Is there a way to do this > with links, or something else? > > > On Dec 3, 12:47 pm, "Suzanne S. Barnhill" <sbarnh...[ at ]mvps.org> wrote: >> Okay, I think you misunderstand how a TOC is created. You don't edit the >> TOC >> at all; you edit the headings that the TOC picks up, then update the TOC >> with F9. Seehttp://www.ShaunaKelly.com/word/toc/CreateATOC.htmlfor the >> basics. >> >> The TC field is not a TOC; it is a Table of Contents entry. If you have >> text >> selected when you insert it (you can use Alt+Shift+O) to open the dialog, >> it >> will automatically be selected for inclusion in the field. But creating a >> TOC from TC fields is usually not necessary. Microsoft Office Online has >> a >> number of training courses in TOCs for various versions (you don't say >> what >> version you have). >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> >> <m.0...[ at ]yahoo.com> wrote in message >> >> news:2b2387f0-231e-40c7-8d29-060035e03461[ at ]o2g2000yqd.googlegroups.com... >> >> > Hi, >> >> > I've been using Word for a long time, and have never needed the >> > advanced features. I recently started working on a long document, >> > where I have a changing Table of Contents. I decided to see if Word >> > could make the updating the TOC easier. >> > I spent a lot of fruitless time trying to get the insert->field->TC >> > to actually do something, rather than just return to the cursor with >> > no error message, no anything. I was trying to do this because the >> > insert->indexes&tables->tables of contents would print the error text >> > "Error! No table of contents entries found" in the document where my >> > cursor was. I finally found a different way of making a TOC in the >> > help pages, by converting the text to type "heading." This worked, >> > but destroyed the formatting (which I fixed). Now the auto-numbering >> > of the numbered items no-longer works (even if I don't "fix" the >> > formatting). If I have 1,2,3,4 in the TOC and want to insert a new 2, >> > the existing 2,3,4 are not renumbered. This makes the whole exercise >> > useless. I was hoping that Word would save me the trouble of >> > constantly changing all the numbers in an evolving TOC. The TOC did >> > put in the right page numbers, and the update seems to work. I still >> > can't get insert->field->TC to do anything at all. (I am putting >> > "text" after the TOC in the window, and I tried adding switches... >> > The Show/Hide Paragraph mark doesn't indicate anything is there, >> > either.) >> > I also need the TOC to point to more than the page number - I want >> > the TOC number repeated where the actual document text is: >> > TOC >> > 1. some stuff >> > 2. more stuff >> > ... >> > MAIN DOCUMENT >> > 1. Some text about some stuff. >> > 2. Some text about more stuff. >> > ... >> >> > So the numbers need to be linked. So when I insert a new #2 in the >> > TOC, I automatically get: >> > TOC >> > 1. some stuff (*press return here, or whatever >> > works) >> > 2. >> > 3. more stuff >> > ... >> >> > 1. Some text about some stuff. >> > 2. (*this is automatically added) >> > 3. Some text about more stuff. (*automatically renumbered) >> > ... >> >> > So a new #2 is automatically added in the main document, and >> > everything below it is renumbered. (I will want to take out the copied >> > numbering in the main document when I'm all done, but I need it while >> > working on it to keep the different things organized.) >> >> > I was hoping Word would automate this. It appears the TOC was >> > designed to be added after you are all done - which doesn't help me at >> > all. I need the TOC to keep stuff organized while the document is in >> > development. >> >> > If Word won't do this, does someone know of software under $100 >> > that will? I don't need other fancy word processing features. >> > If Word will do this, I would appreciate some pointers. (I didn't >> > fully research if it will do links, I saw something about that, but I >> > don't know if that's what it means, but if Word won't automatically >> > renumber the TOC when I insert a new entry, then I'm not bothering >> > with it at all, as I'd be doing it manually anyway - renumbering 25+ >> > items so far - will be around 80.) >> >> > Thanks >

Re: TOC, automatically update numbering & links? "Robert M. Franz (RMF)" <robert.franz[ at ]mvps.org> 12/9/2008 10:38:40 PM Hello m. m.0110[ at ]yahoo.com wrote: [..] [Quoted Text] > Let me restate the problem a different way. I have a lengthy list > of topics, in an automatically numbered list. To turn that into a > table of contents, it appears I have to change the style to a heading. not necessarily: any unique heading will do, as Suzanne points out. > This destroys the automatic numbers, and I have to retype them. No: there's no need to type any number, you "simply" have to define the given (heading) style as numbered. That does indeed sound simpler than it really is (or rather: Word lets you do this in a number of ways, but only one or two ways really work in the long run). What's your version of Word? Greetinx Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/

Re: TOC, automatically update numbering & links? m.0110[ at ]yahoo.com 12/12/2008 6:13:20 PM Hi, I hope you can give me a suggestion on the method you find works the best in the long run. I am using MS Word 2000. Thanks On Dec 9, 5:38 pm, "Robert M. Franz (RMF)" <robert.fr...[ at ]mvps.org> wrote: [Quoted Text] > Hello m. > > m.0...[ at ]yahoo.com wrote: > > [..] > > > Let me restate the problem a different way. I have a lengthy list > > of topics, in an automatically numbered list. To turn that into a > > table of contents, it appears I have to change the style to a heading. > > not necessarily: any unique heading will do, as Suzanne points out. > > > This destroys the automatic numbers, and I have to retype them. > > No: there's no need to type any number, you "simply" have to define the > given (heading) style as numbered. That does indeed sound simpler than > it really is (or rather: Word lets you do this in a number of ways, but > only one or two ways really work in the long run). > > What's your version of Word? > > Greetinx > Robert > -- > /"\ ASCII Ribbon Campaign | MSFT | > \ / | MVP | Scientific Reports > X Against HTML | for | with Word? > / \ in e-mail & news | Word |http://www.masteringword.eu/

Re: TOC, automatically update numbering & links? "Robert M. Franz (RMF)" <robert.franz[ at ]mvps.org> 12/14/2008 12:52:35 AM m.0110[ at ]yahoo.com wrote: [..] [Quoted Text] > I hope you can give me a suggestion on the method you find works the > best in the long run. > I am using MS Word 2000. How to create numbered headings or outline numbering in your Microsoft Word document (by Shauna Kelly) http://www.shaunakelly.com/word/numbering/OutlineNumbering.html HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/