> I am using 10 ASK fields, the results of 9 of which are used once per
> document via REF fields, the last is used 3 times, also via REF
> fields.
>
> All of the information collected via the ASKs appear properly in the
> document. But why are they prompting with each new record instead of
> each prompting only once at the beginning of the merge and then
> carrying through with the remaining records?
>
> Perhaps a little info on the merge project might illuminate: We are a
> container shipping company and we want to send emails to certain
> customers advising them of critical dates upcoming for their
> shipments. The ASK fields are meant to collect those dates as well
> as the vessel name and voyage number. The merge field is the
> shipment number and is the only information that changes from one
> record to the next (besides the customer's email address). Does this
> help?
>
> "Graham Mayor" wrote:
>
>> No, you can have more than one ask field, but how are you
>> referencing the results? You can call for ten pieces of information
>> at the start, but they will apply to all records. I get the feeling
>> that you are trying to apply ten results to ten records?
>>
>> --
>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>> Graham Mayor - Word MVP
>>
>> My web site www.gmayor.com
>> Word MVP web site
http://word.mvps.org>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>
>>
>> Danst wrote:
>>> I want all 10 ASK fields to prompt at the beginning of the merge -
>>> only. I then want those responses to be carried through on all the
>>> documents of the merge via REF fileds. I'm using the \o switch in
>>> the ASK fields but all 10 ASK fields are prompting on every record,
>>> not just at the start of the merge. Are you saying that I can only
>>> have a single ASK field in my main document?
>>>
>>> "Graham Mayor" wrote:
>>>
>>>> The \o switch causes the ASK field to prompt only at the beginning
>>>> of the merge. If you have 10 ASK fields then of course they will
>>>> all.prompt. This only works as you envisage when there is one ASK
>>>> field that applies the same data by REF field to all the records.
>>>> If you need different data for each record then the best way is to
>>>> add it to the data file before merging.
>>>>
>>>> --
>>>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>>> Graham Mayor - Word MVP
>>>>
>>>> My web site www.gmayor.com
>>>> Word MVP web site
http://word.mvps.org>>>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<>
>>>>
>>>>
>>>> Danst wrote:
>>>>> Doug,
>>>>>
>>>>> 10 fields is not really my issue, unless that's what's preventing
>>>>> the \o switch from working (I've heard of stranger things). I'm
>>>>> trying to keep this little project as simple as possible and
>>>>> prefer not to get into templates and user forms if at all
>>>>> possible.
>>>>>
>>>>> Any tips on making this work?
>>>>>
>>>>> Dan
>>>>>
>>>>> "Doug Robbins - Word MVP" wrote:
>>>>>
>>>>>> 10 Ask fields would drive me crazy. Better to save the mail
>>>>>> merge main document as a template in which you create a
>>>>>> userform, which is a custom dialog into which the user can enter
>>>>>> all 10 pieces of information in the one go.
>>>>>>
>>>>>> See the following page of fellow MVP Greg Maxey's web site:
>>>>>>
>>>>>>
http://gregmaxey.mvps.org/Create_and_employ_a_UserForm.htm>>>>>>
>>>>>>
>>>>>> --
>>>>>> Hope this helps.
>>>>>>
>>>>>> Please reply to the newsgroup unless you wish to avail yourself
>>>>>> of my services on a paid consulting basis.
>>>>>>
>>>>>> Doug Robbins - Word MVP
>>>>>>
>>>>>> "Danst" <Danst[ at ]discussions.microsoft.com> wrote in message
>>>>>> news:5FD9FF6B-5514-4EBF-8097-2057B4BD85A0[ at ]microsoft.com...
>>>>>>> I have the same problem as joey, and I've tried the \o switch.
>>>>>>> It didn't work any differently - still prompts with every new
>>>>>>> document.
>>>>>>>
>>>>>>> I have 10 "ASK" fields at the top of the main documnet, all like
>>>>>>> { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT }
>>>>>>>
>>>>>>> What am I doing wrong?
>>>>>>>
>>>>>>> Dan
>>>>>>>
>>>>>>> "macropod" wrote:
>>>>>>>
>>>>>>>> Hi joey,
>>>>>>>>
>>>>>>>> You need to add the \o switch to the field - see Word's Help
>>>>>>>> file.
>>>>>>>>
>>>>>>>> --
>>>>>>>> Cheers
>>>>>>>> macropod
>>>>>>>> [MVP - Microsoft Word]
>>>>>>>>
>>>>>>>>
>>>>>>>> "joey" <joey[ at ]discussions.microsoft.com> wrote in message
>>>>>>>> news:559D8619-88CD-4A1C-9224-980B78944C1B[ at ]microsoft.com...
>>>>>>>>> I have a template that I have built it to use the "ask"
>>>>>>>>> feature so the end
>>>>>>>>> user can enter data for that specific mailing. This works
>>>>>>>>> great for one
>>>>>>>>> recipient but when I do a group mailing, I need to click OK on
>>>>>>>>> the "Ask"
>>>>>>>>> prompt for each recipient. What am I missing?