How Do I Terminate View Changes on Emailed Documents? M. Edward 12/15/2008 11:18:11 PM Hello: Every time I send a document, the view goes from "final" to showing all of the modifications which is embarrassing. How can I turn this off??? -- M. Edward

Re: How Do I Terminate View Changes on Emailed Documents? "Herb Tyson [MVP]" <herb[ at ]1x2y3z.xnw> 12/15/2008 11:32:44 PM This cannot be turned off in the most recent versions of Word. Your options are to go ahead and process the changes (accept or reject) so that there are no more tracked changes in the document, or -- better still -- to send the document out as a PDF so that you can control how others see it. If you need to retain a version containing tracked changes, you can save the document under a new name before processing the changes. When you send out a document containing tracked changes, you cannot control how recipients view it. If the tracked changes are embarrassing, they're not any less embarrassing just because you think you've hidden them. Anyone receiving/viewing you document is perfectly free to set the view to something other than final. In the most recent versions of Word, this happens automatically -- and, by and large, it prevents a lot of problems. Before Word 2003 (I believe that's when the change took effect), a document retained the Final setting when you sent it out. Unfortunately, this was the source of many problems for many users--documents acted "funny" because people weren't aware that they contained tracked changes. Now, at least, recipients know that the document contains tracked changes. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "M. Edward" <MEdward[ at ]discussions.microsoft.com> wrote in message news:4BCD6C05-6997-4A97-B96D-3A2B0D97091F[ at ]microsoft.com... [Quoted Text] > Hello: > > Every time I send a document, the view goes from "final" to showing all of > the modifications which is embarrassing. How can I turn this off??? > -- > M. Edward

Re: How Do I Terminate View Changes on Emailed Documents? M. Edward 12/15/2008 11:46:01 PM Herb: Thank you for your timely and important response. There needs to be a non-PDF solution to this issue so that a "final - clean" document can be created which eliminates all of the changes. This way, the history of the document as well as its sources are protected. -- M. Edward "Herb Tyson [MVP]" wrote: [Quoted Text] > This cannot be turned off in the most recent versions of Word. Your options > are to go ahead and process the changes (accept or reject) so that there are > no more tracked changes in the document, or -- better still -- to send the > document out as a PDF so that you can control how others see it. If you need > to retain a version containing tracked changes, you can save the document > under a new name before processing the changes. > > When you send out a document containing tracked changes, you cannot control > how recipients view it. If the tracked changes are embarrassing, they're not > any less embarrassing just because you think you've hidden them. Anyone > receiving/viewing you document is perfectly free to set the view to > something other than final. In the most recent versions of Word, this > happens automatically -- and, by and large, it prevents a lot of problems. > > Before Word 2003 (I believe that's when the change took effect), a document > retained the Final setting when you sent it out. Unfortunately, this was the > source of many problems for many users--documents acted "funny" because > people weren't aware that they contained tracked changes. Now, at least, > recipients know that the document contains tracked changes. > > -- > Herb Tyson MS MVP > Author of the Word 2007 Bible > Blog: http://word2007bible.herbtyson.com > Web: http://www.herbtyson.com > > > "M. Edward" <MEdward[ at ]discussions.microsoft.com> wrote in message > news:4BCD6C05-6997-4A97-B96D-3A2B0D97091F[ at ]microsoft.com... > > Hello: > > > > Every time I send a document, the view goes from "final" to showing all of > > the modifications which is embarrassing. How can I turn this off??? > > -- > > M. Edward > >

Re: How Do I Terminate View Changes on Emailed Documents? "Herb Tyson [MVP]" <herb[ at ]1x2y3z.xnw> 12/16/2008 1:22:03 AM Well... there *is* a non-PDF solution, as I indicated. Save the file under a new name, accept the changes in that document, save it, and send that one out. That way, the tracked changes are retained in the original. The only way to prevent the embarrassment of the recipient seeing the tracked changes is to NOT sent the changes to them. Saving a clean copy could be streamlined by recording a macro. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "M. Edward" <MEdward[ at ]discussions.microsoft.com> wrote in message news:4BB17633-643C-4D14-9940-0A1808DD683C[ at ]microsoft.com... [Quoted Text] > Herb: > > Thank you for your timely and important response. There needs to be a > non-PDF solution to this issue so that a "final - clean" document can be > created which eliminates all of the changes. This way, the history of the > document as well as its sources are protected. > -- > M. Edward > > > "Herb Tyson [MVP]" wrote: > >> This cannot be turned off in the most recent versions of Word. Your >> options >> are to go ahead and process the changes (accept or reject) so that there >> are >> no more tracked changes in the document, or -- better still -- to send >> the >> document out as a PDF so that you can control how others see it. If you >> need >> to retain a version containing tracked changes, you can save the document >> under a new name before processing the changes. >> >> When you send out a document containing tracked changes, you cannot >> control >> how recipients view it. If the tracked changes are embarrassing, they're >> not >> any less embarrassing just because you think you've hidden them. Anyone >> receiving/viewing you document is perfectly free to set the view to >> something other than final. In the most recent versions of Word, this >> happens automatically -- and, by and large, it prevents a lot of >> problems. >> >> Before Word 2003 (I believe that's when the change took effect), a >> document >> retained the Final setting when you sent it out. Unfortunately, this was >> the >> source of many problems for many users--documents acted "funny" because >> people weren't aware that they contained tracked changes. Now, at least, >> recipients know that the document contains tracked changes. >> >> -- >> Herb Tyson MS MVP >> Author of the Word 2007 Bible >> Blog: http://word2007bible.herbtyson.com >> Web: http://www.herbtyson.com >> >> >> "M. Edward" <MEdward[ at ]discussions.microsoft.com> wrote in message >> news:4BCD6C05-6997-4A97-B96D-3A2B0D97091F[ at ]microsoft.com... >> > Hello: >> > >> > Every time I send a document, the view goes from "final" to showing all >> > of >> > the modifications which is embarrassing. How can I turn this off??? >> > -- >> > M. Edward >> >>