Formatting Table of Figures Hu 12/10/2008 3:30:01 AM I have a number of photographs in a document for which I want to create a Table of Pictures (figures). Some pictures are portrait mode and I have typed a "caption" below the picture. Some pictures are in landscape and rotated 90 degrees. For these I have had to create a blank space as part of the picture itself in which I have typed in a "caption" as part of the picture and therefore oriented (rotated) 90 degrees as part of the picture. I understand I can mark each picture as a Caption and create the Table of Figures from that--but I don't want the label to appear or be printed with with the Caption (the pictures I have designated as captions) and I don't want the text of the caption in the Table of Figures to show a number. For example, I have tried setting each picture with a different label but the caption always includes number "1" as part of the caption containing the new text I have assigned to the individual picture. I hope I have made this clear.

Re: Formatting Table of Figures "Stefan Blom" <no.spam[ at ]please.xyz> 12/10/2008 9:38:09 AM For entries that shouldn't display in the document you can use TC fields, which you can add to text via the Mark Table of Contents Entry dialog box (press Alt+Shift+O to display the dialog box). See also http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm. -- Stefan Blom Microsoft Word MVP "Hu" <Hu[ at ]discussions.microsoft.com> wrote in message news:14BEDAC8-2E91-489B-8A2F-3807F33AE2DD[ at ]microsoft.com... [Quoted Text] >I have a number of photographs in a document for which I want to create a > Table of Pictures (figures). Some pictures are portrait mode and I have > typed a "caption" below the picture. Some pictures are in landscape and > rotated 90 degrees. For these I have had to create a blank space as part > of > the picture itself in which I have typed in a "caption" as part of the > picture and therefore oriented (rotated) 90 degrees as part of the > picture. > I understand I can mark each picture as a Caption and create the Table of > Figures from that--but I don't want the label to appear or be printed with > with the Caption (the pictures I have designated as captions) and I don't > want the text of the caption in the Table of Figures to show a number. > For > example, I have tried setting each picture with a different label but the > caption always includes number "1" as part of the caption containing the > new > text I have assigned to the individual picture. > > I hope I have made this clear.

Re: Formatting Table of Figures "PamC via OfficeKB.com" <u43222[ at ]uwe> 12/11/2008 3:39:10 AM You don't have to use the caption feature to insert your captions. Instead, type the text you want for the figure title and then apply the Caption style to it. When you want to insert a table of figures, make sure you choose "none" for the caption label while on the table of figures tab. Word will then collect everything in the Caption style for the TOF. (Sorry, if the dialog and tab names are wrong. I'm using W2007. I know the "process" is the same, but names and places may have changed from W2003.) If you are interested, the field code for the TOF would look like this: { TOC \h \z \t "Caption,1" \c } PamC Hu wrote: [Quoted Text] >I have a number of photographs in a document for which I want to create a >Table of Pictures (figures). Some pictures are portrait mode and I have >typed a "caption" below the picture. Some pictures are in landscape and >rotated 90 degrees. For these I have had to create a blank space as part of >the picture itself in which I have typed in a "caption" as part of the >picture and therefore oriented (rotated) 90 degrees as part of the picture. >I understand I can mark each picture as a Caption and create the Table of >Figures from that--but I don't want the label to appear or be printed with >with the Caption (the pictures I have designated as captions) and I don't >want the text of the caption in the Table of Figures to show a number. For >example, I have tried setting each picture with a different label but the >caption always includes number "1" as part of the caption containing the new >text I have assigned to the individual picture. > >I hope I have made this clear. -- Message posted via http://www.officekb.com

RE: Formatting Table of Figures Hu 12/11/2008 6:13:01 PM The problem I have with both these replies is that for a number of pictures there is no "text"--the text is part of the picture and cannot be selected apart from the entire picture. The reason I have to do some pictures this way is as follows. Some pictures have the long axis horizontal (4-5 people lined up next to each other. Because the document has the long axis vertical, I have to rotate the picture 90 degrees so it will display better. Were I not to rotate it, the constraints of the paper would "squish" it too much in reducing it to fit the page. Since I can't find a way to type the label underneath after the picture is rotated and pasted (I can only add a white space underneath and as part of the picture and type the label into the white space where it becomes a part of the picture). This leaves me with no text that can be selected for a style, a caption etc, only a jpeg picture.

Re: Formatting Table of Figures "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 12/11/2008 6:29:05 PM You can add the label as a text box, frame, or table cell and rotate the text in it. A caption in a text box, however, won't be seen by the Table of Figures in Word 2003 or earlier. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Hu" <Hu[ at ]discussions.microsoft.com> wrote in message news:BF3B5137-9439-4879-80FC-E775057B5331[ at ]microsoft.com... [Quoted Text] > > > The problem I have with both these replies is that for a number of > pictures > there is no "text"--the text is part of the picture and cannot be selected > apart from the entire picture. The reason I have to do some pictures this > way is as follows. Some pictures have the long axis horizontal (4-5 > people > lined up next to each other. Because the document has the long axis > vertical, I have to rotate the picture 90 degrees so it will display > better. > Were I not to rotate it, the constraints of the paper would "squish" it > too > much in reducing it to fit the page. Since I can't find a way to type the > label underneath after the picture is rotated and pasted (I can only add > a > white space underneath and as part of the picture and type the label into > the > white space where it becomes a part of the picture). This leaves me with > no > text that can be selected for a style, a caption etc, only a jpeg picture. >

RE: Formatting Table of Figures "PamC via OfficeKB.com" <u43222[ at ]uwe> 12/11/2008 8:51:47 PM Hu, I would have chosen to handle wide pictures by switching the page orientation to landscape (via inserting section paired breaks). That way you'd have no containers to deal with, and all captions could be handled the same way. Otherwise, I'd do as Susanne suggests: use a table and rotated type. All captions could still be handled the same way. Given that it's done your way, if a TC field could be attached to an image, you could combine our two answers. Styles when you have text and TC fields when you don't. PamC Hu wrote: [Quoted Text] >The problem I have with both these replies is that for a number of pictures >there is no "text"--the text is part of the picture and cannot be selected >apart from the entire picture. The reason I have to do some pictures this >way is as follows. Some pictures have the long axis horizontal (4-5 people >lined up next to each other. Because the document has the long axis >vertical, I have to rotate the picture 90 degrees so it will display better. >Were I not to rotate it, the constraints of the paper would "squish" it too >much in reducing it to fit the page. Since I can't find a way to type the >label underneath after the picture is rotated and pasted (I can only add a >white space underneath and as part of the picture and type the label into the >white space where it becomes a part of the picture). This leaves me with no >text that can be selected for a style, a caption etc, only a jpeg picture. -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.aspx/word-tables/200812/1

RE: Formatting Table of Figures Hu 12/21/2008 9:52:02 PM "PamC via OfficeKB.com" wrote: [Quoted Text] > Hu, > > I would have chosen to handle wide pictures by switching the page > orientation to landscape (via inserting section paired breaks). That way > you'd have no containers to deal with, and all captions could be handled the > same way. > > Otherwise, I'd do as Susanne suggests: use a table and rotated type. All > captions could still be handled the same way. > > Given that it's done your way, if a TC field could be attached to an image, > you could combine our two answers. Styles when you have text and TC fields > when you don't. > > PamC > > Hu wrote: > >The problem I have with both these replies is that for a number of pictures > >there is no "text"--the text is part of the picture and cannot be selected > >apart from the entire picture. The reason I have to do some pictures this > >way is as follows. Some pictures have the long axis horizontal (4-5 people > >lined up next to each other. Because the document has the long axis > >vertical, I have to rotate the picture 90 degrees so it will display better. > >Were I not to rotate it, the constraints of the paper would "squish" it too > >much in reducing it to fit the page. Since I can't find a way to type the > >label underneath after the picture is rotated and pasted (I can only add a > >white space underneath and as part of the picture and type the label into the > >white space where it becomes a part of the picture). This leaves me with no > >text that can be selected for a style, a caption etc, only a jpeg picture. > > -- > Message posted via OfficeKB.com > http://www.officekb.com/Uwe/Forums.aspx/word-tables/200812/1 > >

RE: Formatting Table of Figures Hu 12/21/2008 10:01:01 PM "PamC via OfficeKB.com" wrote: [Quoted Text] > Hu, > > I would have chosen to handle wide pictures by switching the page > orientation to landscape (via inserting section paired breaks). That way > you'd have no containers to deal with, and all captions could be handled the > same way. > > Otherwise, I'd do as Susanne suggests: use a table and rotated type. All > captions could still be handled the same way. > > Given that it's done your way, if a TC field could be attached to an image, > you could combine our two answers. Styles when you have text and TC fields > when you don't. > > PamC > > Hu wrote: > >The problem I have with both these replies is that for a number of pictures > >there is no "text"--the text is part of the picture and cannot be selected > >apart from the entire picture. The reason I have to do some pictures this > >way is as follows. Some pictures have the long axis horizontal (4-5 people > >lined up next to each other. Because the document has the long axis > >vertical, I have to rotate the picture 90 degrees so it will display better. > >Were I not to rotate it, the constraints of the paper would "squish" it too > >much in reducing it to fit the page. Since I can't find a way to type the > >label underneath after the picture is rotated and pasted (I can only add a > >white space underneath and as part of the picture and type the label into the > >white space where it becomes a part of the picture). This leaves me with no > >text that can be selected for a style, a caption etc, only a jpeg picture. > > -- > Message posted via OfficeKB.com > http://www.officekb.com/Uwe/Forums.aspx/word-tables/200812/1 > > This project is the first time I have ever tried to use Word's formatting etc features. Because of that I doubt I really understood the replies I received. The ones I attempted didn't seem to work. Because the number of pictures was less than a full page, I just went ahead and typed a picture ID on a line, used "periods" to take me out to the end and then typed in page numbers. With a left alignment and then selecting a part of the "periods separators" I then increased or decreased the character separation so that the page numbers would be properly right aligned. the page looks just like a Table of Figures would. I appreciate the suggestions and only wish I knew more about Word to have been able to use them. However what I ended up with will print in the final product just as a "proper" Table of Figures

Re: Formatting Table of Figures "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 12/21/2008 10:21:53 PM You should still have used a right-aligned tab with a period leader (instead of manually inserted periods) for your TOF listings; see http://word.mvps.org/FAQs/Formatting/SettingTabs.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Hu" <Hu[ at ]discussions.microsoft.com> wrote in message news:15178DC1-044E-4A75-9BFF-B599FA4F26B5[ at ]microsoft.com... [Quoted Text] > > > "PamC via OfficeKB.com" wrote: > >> Hu, >> >> I would have chosen to handle wide pictures by switching the page >> orientation to landscape (via inserting section paired breaks). That way >> you'd have no containers to deal with, and all captions could be handled >> the >> same way. >> >> Otherwise, I'd do as Susanne suggests: use a table and rotated type. All >> captions could still be handled the same way. >> >> Given that it's done your way, if a TC field could be attached to an >> image, >> you could combine our two answers. Styles when you have text and TC >> fields >> when you don't. >> >> PamC >> >> Hu wrote: >> >The problem I have with both these replies is that for a number of >> >pictures >> >there is no "text"--the text is part of the picture and cannot be >> >selected >> >apart from the entire picture. The reason I have to do some pictures >> >this >> >way is as follows. Some pictures have the long axis horizontal (4-5 >> >people >> >lined up next to each other. Because the document has the long axis >> >vertical, I have to rotate the picture 90 degrees so it will display >> >better. >> >Were I not to rotate it, the constraints of the paper would "squish" it >> >too >> >much in reducing it to fit the page. Since I can't find a way to type >> >the >> >label underneath after the picture is rotated and pasted (I can only >> >add a >> >white space underneath and as part of the picture and type the label >> >into the >> >white space where it becomes a part of the picture). This leaves me >> >with no >> >text that can be selected for a style, a caption etc, only a jpeg >> >picture. >> >> -- >> Message posted via OfficeKB.com >> http://www.officekb.com/Uwe/Forums.aspx/word-tables/200812/1 >> >> This project is the first time I have ever tried to use Word's formatting >> etc features. Because of that I doubt I really understood the replies I >> received. The ones I attempted didn't seem to work. > > Because the number of pictures was less than a full page, I just went > ahead > and typed a picture ID on a line, used "periods" to take me out to the end > and then typed in page numbers. With a left alignment and then selecting > a > part of the "periods separators" I then increased or decreased the > character > separation so that the page numbers would be properly right aligned. the > page looks just like a Table of Figures would. > > I appreciate the suggestions and only wish I knew more about Word to have > been able to use them. However what I ended up with will print in the > final > product just as a "proper" Table of Figures >