Mail Merge "Ask" Rule csinnett 12/2/2008 1:09:00 AM In Word 2007 we're attempting to set up a mail merge template that includes an "Ask" rule where we'll provide individualized response for each customer (e.g. you owe us this many $$). The rule appears to work but we're having a problem - the prompt comes up for each record but it doesn't display which merge record it applies to. Does anyone know how to get the merge prompt to display a merge field (say last name) so we can tell whose record we're working on? Thanks, Chris

Re: Mail Merge "Ask" Rule "macropod" <macropod[ at ]invalid.invalid> 12/2/2008 3:05:19 AM Hi csinnett, You might be able to get what you're after by embedding the relevant mergefield in the ASK field. To do this: .. press Ctrl-F9 twice, to create a pair of nested field braces thus '{ { } }' .. Fill in/around the field braces so that you get '{ASK BkMrk "Prompt for {MERGEFIELD KeyField} variable"}' where: . 'BkMrk' is your bookmark's name. . 'Prompt for ' and 'variable' are the parts of your prompt. Note that you need the double quotes. . 'KeyField' is the relevant merge source field. -- Cheers macropod [MVP - Microsoft Word] "csinnett" <csinnett[ at ]discussions.microsoft.com> wrote in message news:C2A96EBF-B378-4C8B-8E0B-0FF04949A443[ at ]microsoft.com... [Quoted Text] > In Word 2007 we're attempting to set up a mail merge template that includes > an "Ask" rule where we'll provide individualized response for each customer > (e.g. you owe us this many $$). The rule appears to work but we're having a > problem - the prompt comes up for each record but it doesn't display which > merge record it applies to. Does anyone know how to get the merge prompt to > display a merge field (say last name) so we can tell whose record we're > working on? > > Thanks, > > Chris

Re: Mail Merge "Ask" Rule csinnett 12/2/2008 6:44:10 PM Thanks for the quick response. Didn't work though; I don't think you can get it to display any of the variables when using the ask rule. Frankly I don't understand how you're supposed to use it if you can't tell what record you're on. Right now we're trying to get them to put the data in the csv file instead of using manual entry. Chris

Re: Mail Merge "Ask" Rule "Peter Jamieson" <pjj[ at ]KillmapSpjjnet.demon.co.uk> 12/2/2008 7:05:13 PM Curious because it works fine here (Word 2007 & merging to a new document). What did the prompt actually display? -- Peter Jamieson http://tips.pjmsn.me.uk "csinnett" <csinnett[ at ]discussions.microsoft.com> wrote in message news:C13FCDDA-F505-4F05-A061-401F9417B63C[ at ]microsoft.com... [Quoted Text] > Thanks for the quick response. Didn't work though; I don't think you can > get > it to display any of the variables when using the ask rule. > > Frankly I don't understand how you're supposed to use it if you can't tell > what record you're on. Right now we're trying to get them to put the data > in > the csv file instead of using manual entry. > > Chris

Re: Mail Merge "Ask" Rule Nathan Power 12/2/2008 7:59:01 PM Thanks for the quick replies folks. I work with csinnett and he passed me the information that macropod posted. When I attempted it the first time I was receiving a blank line or the {MERGEFIELD First_Name} {MERGEFIELD Last_Name}. I re-did the process again (so I could type up a response here) and it works fabulously. It appears that I fat-fingered something in the test line that I did (probably a missed bracket or quote). The feature works as described. Thanks for both of your comments on getting this resolved for us. This will work perfectly! - Nathan "Peter Jamieson" wrote: [Quoted Text] > Curious because it works fine here (Word 2007 & merging to a new document). > What did the prompt actually display? > > -- > Peter Jamieson > http://tips.pjmsn.me.uk > > "csinnett" <csinnett[ at ]discussions.microsoft.com> wrote in message > news:C13FCDDA-F505-4F05-A061-401F9417B63C[ at ]microsoft.com... > > Thanks for the quick response. Didn't work though; I don't think you can > > get > > it to display any of the variables when using the ask rule. > > > > Frankly I don't understand how you're supposed to use it if you can't tell > > what record you're on. Right now we're trying to get them to put the data > > in > > the csv file instead of using manual entry. > > > > Chris > >