a directory? hirendra7158 6/25/2007 2:42:01 PM I was just musing what is the difference , in mail merging atmosphere, between a Directory and a document? One is asked to begin mail merging by selecting either a letter or label etc or a directory. even when the merged directory is saved it gets a doc extension.what are the uses of such directory? thanks.

Re: a directory? "Peter Jamieson" <pjj[ at ]KillmapSpjjnet.demon.co.uk> 6/25/2007 3:55:58 PM When you do a mail merge to "letter", Word inserts a section break after each letter (and by default, that section break will start on a new page). When you do a merge to a "directory" (or in older versions and when you do it from Outlook, a "catalog"), Word does not insert any kind of break after it processes a record. That means that, for example, if you have a data source such as a list of names and addresses, you can output the data for several addresses on each page. However, you can only output a directory to a new Word .doc - you can't print one directly to the printer or merge one directly to e-mail. By setting up the fields in a particular way, you can also produce output where there are variable numbers of record per "category" - although Word isn't really particularly well designed for that, see for example http://support.microsoft.com/kb/29468 Peter Jamieson "hirendra7158" <hirendra7158[ at ]discussions.microsoft.com> wrote in message news:644A5674-CB47-4932-A9BD-62FC13F4DD22[ at ]microsoft.com... [Quoted Text] >I was just musing what is the difference , in mail merging atmosphere, > between a Directory and a document? > One is asked to begin mail merging by selecting either a letter or label > etc > or a directory. > even when the merged directory is saved it gets a doc extension.what are > the uses of such directory? > thanks. >

Re: a directory? hirendra7158 6/26/2007 1:40:00 PM Thanks Mr. Peterson. for a concept on directory. I tried the KB link, unfortunately it is not available. Any way I did get your idea. Thanks anyway. and I understood your point in following the thread instead of asking a new thread. I will remember that. BTW, any chance of having a copy of the missing KB article [on microsoft website?] "Peter Jamieson" wrote: [Quoted Text] > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). > > When you do a merge to a "directory" (or in older versions and when you do > it from Outlook, a "catalog"), Word does not insert any kind of break after > it processes a record. That means that, for example, if you have a data > source such as a list of names and addresses, you can output the data for > several addresses on each page. However, you can only output a directory to > a new Word .doc - you can't print one directly to the printer or merge one > directly to e-mail. By setting up the fields in a particular way, you can > also produce output where there are variable numbers of record per > "category" - although Word isn't really particularly well designed for that, > see for example > > http://support.microsoft.com/kb/29468 > > Peter Jamieson > > > "hirendra7158" <hirendra7158[ at ]discussions.microsoft.com> wrote in message > news:644A5674-CB47-4932-A9BD-62FC13F4DD22[ at ]microsoft.com... > >I was just musing what is the difference , in mail merging atmosphere, > > between a Directory and a document? > > One is asked to begin mail merging by selecting either a letter or label > > etc > > or a directory. > > even when the merged directory is saved it gets a doc extension.what are > > the uses of such directory? > > thanks. > > > >

Re: a directory? hirendra7158 6/26/2007 1:40:01 PM Thanks Mr. Peterson. for a concept on directory. I tried the KB link, unfortunately it is not available. Any way I did get your idea. Thanks anyway. and I understood your point in following the thread instead of asking a new thread. I will remember that. BTW, any chance of having a copy of the missing KB article [on microsoft website?] "Peter Jamieson" wrote: [Quoted Text] > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). > > When you do a merge to a "directory" (or in older versions and when you do > it from Outlook, a "catalog"), Word does not insert any kind of break after > it processes a record. That means that, for example, if you have a data > source such as a list of names and addresses, you can output the data for > several addresses on each page. However, you can only output a directory to > a new Word .doc - you can't print one directly to the printer or merge one > directly to e-mail. By setting up the fields in a particular way, you can > also produce output where there are variable numbers of record per > "category" - although Word isn't really particularly well designed for that, > see for example > > http://support.microsoft.com/kb/29468 > > Peter Jamieson > > > "hirendra7158" <hirendra7158[ at ]discussions.microsoft.com> wrote in message > news:644A5674-CB47-4932-A9BD-62FC13F4DD22[ at ]microsoft.com... > >I was just musing what is the difference , in mail merging atmosphere, > > between a Directory and a document? > > One is asked to begin mail merging by selecting either a letter or label > > etc > > or a directory. > > even when the merged directory is saved it gets a doc extension.what are > > the uses of such directory? > > thanks. > > > >

Re: a directory? hirendra7158 6/26/2007 1:43:05 PM Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. "Peter Jamieson" wrote: [Quoted Text] > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). > > When you do a merge to a "directory" (or in older versions and when you do > it from Outlook, a "catalog"), Word does not insert any kind of break after > it processes a record. That means that, for example, if you have a data > source such as a list of names and addresses, you can output the data for > several addresses on each page. However, you can only output a directory to > a new Word .doc - you can't print one directly to the printer or merge one > directly to e-mail. By setting up the fields in a particular way, you can > also produce output where there are variable numbers of record per > "category" - although Word isn't really particularly well designed for that, > see for example > > http://support.microsoft.com/kb/29468 > > Peter Jamieson > > > "hirendra7158" <hirendra7158[ at ]discussions.microsoft.com> wrote in message > news:644A5674-CB47-4932-A9BD-62FC13F4DD22[ at ]microsoft.com... > >I was just musing what is the difference , in mail merging atmosphere, > > between a Directory and a document? > > One is asked to begin mail merging by selecting either a letter or label > > etc > > or a directory. > > even when the merged directory is saved it gets a doc extension.what are > > the uses of such directory? > > thanks. > > > >

Re: a directory? hirendra7158 6/26/2007 1:43:06 PM Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. "Peter Jamieson" wrote: [Quoted Text] > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). > > When you do a merge to a "directory" (or in older versions and when you do > it from Outlook, a "catalog"), Word does not insert any kind of break after > it processes a record. That means that, for example, if you have a data > source such as a list of names and addresses, you can output the data for > several addresses on each page. However, you can only output a directory to > a new Word .doc - you can't print one directly to the printer or merge one > directly to e-mail. By setting up the fields in a particular way, you can > also produce output where there are variable numbers of record per > "category" - although Word isn't really particularly well designed for that, > see for example > > http://support.microsoft.com/kb/29468 > > Peter Jamieson > > > "hirendra7158" <hirendra7158[ at ]discussions.microsoft.com> wrote in message > news:644A5674-CB47-4932-A9BD-62FC13F4DD22[ at ]microsoft.com... > >I was just musing what is the difference , in mail merging atmosphere, > > between a Directory and a document? > > One is asked to begin mail merging by selecting either a letter or label > > etc > > or a directory. > > even when the merged directory is saved it gets a doc extension.what are > > the uses of such directory? > > thanks. > > > >

Re: a directory? hirendra7158 6/26/2007 1:43:10 PM Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. "Peter Jamieson" wrote: [Quoted Text] > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). > > When you do a merge to a "directory" (or in older versions and when you do > it from Outlook, a "catalog"), Word does not insert any kind of break after > it processes a record. That means that, for example, if you have a data > source such as a list of names and addresses, you can output the data for > several addresses on each page. However, you can only output a directory to > a new Word .doc - you can't print one directly to the printer or merge one > directly to e-mail. By setting up the fields in a particular way, you can > also produce output where there are variable numbers of record per > "category" - although Word isn't really particularly well designed for that, > see for example > > http://support.microsoft.com/kb/29468 > > Peter Jamieson > > > "hirendra7158" <hirendra7158[ at ]discussions.microsoft.com> wrote in message > news:644A5674-CB47-4932-A9BD-62FC13F4DD22[ at ]microsoft.com... > >I was just musing what is the difference , in mail merging atmosphere, > > between a Directory and a document? > > One is asked to begin mail merging by selecting either a letter or label > > etc > > or a directory. > > even when the merged directory is saved it gets a doc extension.what are > > the uses of such directory? > > thanks. > > > >

Re: a directory? hirendra7158 6/26/2007 1:45:01 PM Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. "Peter Jamieson" wrote: [Quoted Text] > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). > > When you do a merge to a "directory" (or in older versions and when you do > it from Outlook, a "catalog"), Word does not insert any kind of break after > it processes a record. That means that, for example, if you have a data > source such as a list of names and addresses, you can output the data for > several addresses on each page. However, you can only output a directory to > a new Word .doc - you can't print one directly to the printer or merge one > directly to e-mail. By setting up the fields in a particular way, you can > also produce output where there are variable numbers of record per > "category" - although Word isn't really particularly well designed for that, > see for example > > http://support.microsoft.com/kb/29468 > > Peter Jamieson > > > "hirendra7158" <hirendra7158[ at ]discussions.microsoft.com> wrote in message > news:644A5674-CB47-4932-A9BD-62FC13F4DD22[ at ]microsoft.com... > >I was just musing what is the difference , in mail merging atmosphere, > > between a Directory and a document? > > One is asked to begin mail merging by selecting either a letter or label > > etc > > or a directory. > > even when the merged directory is saved it gets a doc extension.what are > > the uses of such directory? > > thanks. > > > >

Re: a directory? hirendra7158 6/26/2007 1:45:01 PM Any simple tutorial or demonstration for this directory or address lable printed on one sheet? Thanks. "Peter Jamieson" wrote: [Quoted Text] > When you do a mail merge to "letter", Word inserts a section break after > each letter (and by default, that section break will start on a new page). > > When you do a merge to a "directory" (or in older versions and when you do > it from Outlook, a "catalog"), Word does not insert any kind of break after > it processes a record. That means that, for example, if you have a data > source such as a list of names and addresses, you can output the data for > several addresses on each page. However, you can only output a directory to > a new Word .doc - you can't print one directly to the printer or merge one > directly to e-mail. By setting up the fields in a particular way, you can > also produce output where there are variable numbers of record per > "category" - although Word isn't really particularly well designed for that, > see for example > > http://support.microsoft.com/kb/29468 > > Peter Jamieson > > > "hirendra7158" <hirendra7158[ at ]discussions.microsoft.com> wrote in message > news:644A5674-CB47-4932-A9BD-62FC13F4DD22[ at ]microsoft.com... > >I was just musing what is the difference , in mail merging atmosphere, > > between a Directory and a document? > > One is asked to begin mail merging by selecting either a letter or label > > etc > > or a directory. > > even when the merged directory is saved it gets a doc extension.what are > > the uses of such directory? > > thanks. > > > >

Re: a directory? "Graham Mayor" <gmayor[ at ]REMOVETHISmvps.org> 6/26/2007 2:35:54 PM Try http://support.microsoft.com/?kbid=294686 -- <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> hirendra7158 wrote: [Quoted Text] > Thanks Mr. Peterson. for a concept on directory. > I tried the KB link, unfortunately it is not available. Any way I did > get your idea. > Thanks anyway. > and I understood your point in following the thread instead of asking > a new thread. I will remember that. > > BTW, any chance of having a copy of the missing KB article [on > microsoft website?] > > "Peter Jamieson" wrote: > >> When you do a mail merge to "letter", Word inserts a section break >> after each letter (and by default, that section break will start on >> a new page). >> >> When you do a merge to a "directory" (or in older versions and when >> you do it from Outlook, a "catalog"), Word does not insert any kind >> of break after it processes a record. That means that, for example, >> if you have a data source such as a list of names and addresses, you >> can output the data for several addresses on each page. However, you >> can only output a directory to a new Word .doc - you can't print one >> directly to the printer or merge one directly to e-mail. By setting >> up the fields in a particular way, you can also produce output where >> there are variable numbers of record per "category" - although Word >> isn't really particularly well designed for that, see for example >> >> http://support.microsoft.com/kb/29468 >> >> Peter Jamieson >> >> >> "hirendra7158" <hirendra7158[ at ]discussions.microsoft.com> wrote in >> message news:644A5674-CB47-4932-A9BD-62FC13F4DD22[ at ]microsoft.com... >>> I was just musing what is the difference , in mail merging >>> atmosphere, between a Directory and a document? >>> One is asked to begin mail merging by selecting either a letter or >>> label etc >>> or a directory. >>> even when the merged directory is saved it gets a doc >>> extension.what are the uses of such directory? >>> thanks.