How do I print a list of mail merg recipients? Mike Joiner 10/10/2008 3:28:00 PM I sent application letters using mail merg. I wish to keep track of who has responded and who I need to contact. To do this I need a list of the contact's details which are held in the mail merg data file. How do I print these details off? I am using windows XP and Microsoft Word 2003.

Re: How do I print a list of mail merg recipients? "Peter Jamieson" <pjj[ at ]KillmapSpjjnet.demon.co.uk> 10/10/2008 5:23:34 PM Typically in Word 2003, your data source will be an Access ".mdb" format file. There are various ways you can report the content of that file. However, I strongly suggest that you make a backup copy of that .mdb file before trying any of the following... You can use anything that can read a .mdb format file to list your recipients, e.g. a. if you have Access, make a backup copy, then open the .mdb in Access and use Access reporting to report the data in the .mdb file. b. if you have Excel, make a backup copy, then open the .mdb in directly in Excel (should be possible) and use Excel feeatures to report your data c. or in Word, optionally make a backup copy of the .mdb, then - create a new mailmerge main document as a "Directory" type mailmerge. You may find it useful to set up the document in landscape format. - connect to your .mdb data source - create a one-row table in that document, with as many columns as you need to report - e.g. if you have firstname, lastname, address1, city, state, ZIP, you will need 6 columns - merge to a new document. - format/save/print that document as appropriate. -- Peter Jamieson http://tips.pjmsn.me.uk "Mike Joiner" <Mike Joiner[ at ]discussions.microsoft.com> wrote in message news:E6D3A4AC-CBA3-483D-9C9B-10BC0F1C24B7[ at ]microsoft.com... [Quoted Text] >I sent application letters using mail merg. I wish to keep track of who has > responded and who I need to contact. To do this I need a list of the > contact's details which are held in the mail merg data file. How do I > print > these details off? > I am using windows XP and Microsoft Word 2003.

Re: How do I print a list of mail merg recipients? "macropod" <macropod[ at ]invalid.invalid> 10/10/2008 11:14:43 PM Hi Mike, You could do a simple catalog/directory merge, using an otherwise blank mailerge main document. -- Cheers macropod [MVP - Microsoft Word] "Mike Joiner" <Mike Joiner[ at ]discussions.microsoft.com> wrote in message news:E6D3A4AC-CBA3-483D-9C9B-10BC0F1C24B7[ at ]microsoft.com... [Quoted Text] >I sent application letters using mail merg. I wish to keep track of who has > responded and who I need to contact. To do this I need a list of the > contact's details which are held in the mail merg data file. How do I print > these details off? > I am using windows XP and Microsoft Word 2003.