Problem:Conversion problem coming from Outlook 2003 to Outlook 2007 on WinXP
SP2
Description: Outlook 2007 Catagory Table is populated with all catagories
that were set in the Outlook 2003 Emails, Calendars and contacts, when
Outlook 2007 should have converted just those Catagories that were set up in
the Outlook 2003 catagory setting.
Why this is a problem: My company uses the Catagory field three different
ways:
1. In Emails, Catagory is used to organize Orders and several other types of
emails. (thousands of emails over time).
2. In Calendar, Catagory is used to Color highlight entries made in
Sharepoint by different employees (6 people).
3. In Contacts, Catagory is used to group agents we use by the geographic
area(s) tthey serve (multiple Contacts per agent, with different county
codes). We currently have over 2,000 Agents in our Contacts. We do not
desire any of the county codes in the Color Catagory Table, for we do not
need to have different colors assigned.
My company typically had only 6-10 Catagory Colors set in the master table,
to just highlite the Calendar entries in the Calendar View. Now, after
conversion to Office 2007, we now have thousands of Catagory codes, each of
which must be deleted one-by-one, for there is no mass-delete function to
delete unwanted Color Catagories.
Proposed solution(s):
1. During upgrade process from Office 2003 to Office 2007, MS should just
take what is already set up in the Color Table and NOT populate the table
with all contact and email Categories. Or the person doing the upgrade
should be offered a choice of
doing just the existing Catagories or the Table with ALL contacts & emails.
2. Or alternatively (not as nice as #1, above) offer a utility program to
delete all the catagories set up the Color Catagory table during the
converion and then the user could re-enter just those categories that they
need.
I could really use one of the above two fixes BEFORE I attempt to upgrade
the rest of my company to Office 2007, to avoid the hours required to
manually delete the
extraneous Color Catagories manually (one at a time)
One more note on Catagories... Contact Lists in Sharepoint 3.0 do not
support the
grouping by multiple catagories per contact that are supported in Outlook
2003 or 2007. This makes SP3.0 useless for sharing Contacts for people who
use catagories.
WHY????
Your thoughts?
--
John Werner
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