Direct Formatting vs. Character Formatting e125 12/30/2008 2:44:06 PM Version of Word 2003: I would like to know what would be the best way to preserve textual formatting in a document which I will be sending to an editor. I have multiple instances where there is italics and bold text. Would it be best to create a style called "Italics" and assign it the Ctrl + I shortcut? And likewise for the bold? Or is there a better way of going about this? The editor will be importing paragraph by paragraph into a template. I want to make sure all of this formatting is preserved when he does so. Also, I would like to know what you think would be the best way of identify all the instances where this formatting is located. Unlike the paragraph Styel, Word 2003's Character Styles do not have the helpful option "Select all Instances of". Thank you for your help.

Re: Direct Formatting vs. Character Formatting Jay Freedman <jay.freedman[ at ]verizon.net> 12/30/2008 6:47:49 PM On Tue, 30 Dec 2008 06:44:06 -0800, e125 <e125[ at ]discussions.microsoft.com> wrote: [Quoted Text] >Version of Word 2003: I would like to know what would be the best way to >preserve textual formatting in a document which I will be sending to an >editor. I have multiple instances where there is italics and bold text. Would >it be best to create a style called "Italics" and assign it the Ctrl + I >shortcut? And likewise for the bold? Or is there a better way of going about >this? The editor will be importing paragraph by paragraph into a template. I >want to make sure all of this formatting is preserved when he does so. > >Also, I would like to know what you think would be the best way of identify >all the instances where this formatting is located. Unlike the paragraph >Styel, Word 2003's Character Styles do not have the helpful option "Select >all Instances of". > >Thank you for your help. The character styles named Emphasis (which applies italics) and Strong (which applies bold) are built into the standard Normal.dot template. You can assign the Ctrl+I and Ctrl+B shortcuts to these styles if you like. In the Styles and Formatting task pane, the Select All button does work for character styles. Or you can right-click any piece of text with a character style and choose Select Text With Similar Formatting. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.

Re: Direct Formatting vs. Character Formatting e125 12/30/2008 7:48:42 PM Thank you for the response. I will use the tip; I prefer Word's innate customization. Unfortunately, I am unable to use the "Select All" option, because it claims that it is "Not Currently Used." My document, however, has dozens of this formatting selected. Similarly, I am unable to use the option "choose Select Text With Similar Formatting." Again, any advice would be greatly appreciated. "Jay Freedman" wrote: [Quoted Text] > On Tue, 30 Dec 2008 06:44:06 -0800, e125 <e125[ at ]discussions.microsoft.com> wrote: > > >Version of Word 2003: I would like to know what would be the best way to > >preserve textual formatting in a document which I will be sending to an > >editor. I have multiple instances where there is italics and bold text. Would > >it be best to create a style called "Italics" and assign it the Ctrl + I > >shortcut? And likewise for the bold? Or is there a better way of going about > >this? The editor will be importing paragraph by paragraph into a template. I > >want to make sure all of this formatting is preserved when he does so. > > > >Also, I would like to know what you think would be the best way of identify > >all the instances where this formatting is located. Unlike the paragraph > >Styel, Word 2003's Character Styles do not have the helpful option "Select > >all Instances of". > > > >Thank you for your help. > > The character styles named Emphasis (which applies italics) and Strong (which > applies bold) are built into the standard Normal.dot template. You can assign > the Ctrl+I and Ctrl+B shortcuts to these styles if you like. > > In the Styles and Formatting task pane, the Select All button does work for > character styles. Or you can right-click any piece of text with a character > style and choose Select Text With Similar Formatting. > > -- > Regards, > Jay Freedman > Microsoft Word MVP FAQ: http://word.mvps.org > Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. >

Re: Direct Formatting vs. Character Formatting "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 12/30/2008 11:02:51 PM Both of those options are available only if you have "Keep track of formatting" enabled (Tools | Options | Edit). If you got tired of seeing "Normal + 14 point Bold" and the like, you probably disabled it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "e125" <e125[ at ]discussions.microsoft.com> wrote in message news:BE363BEE-9E85-4A44-94E1-F9F632B38407[ at ]microsoft.com... [Quoted Text] > Thank you for the response. I will use the tip; I prefer Word's innate > customization. Unfortunately, I am unable to use the "Select All" option, > because it claims that it is "Not Currently Used." My document, however, > has > dozens of this formatting selected. Similarly, I am unable to use the > option > "choose Select Text With Similar Formatting." > > Again, any advice would be greatly appreciated. > > > "Jay Freedman" wrote: > >> On Tue, 30 Dec 2008 06:44:06 -0800, e125 <e125[ at ]discussions.microsoft.com> >> wrote: >> >> >Version of Word 2003: I would like to know what would be the best way to >> >preserve textual formatting in a document which I will be sending to an >> >editor. I have multiple instances where there is italics and bold text. >> >Would >> >it be best to create a style called "Italics" and assign it the Ctrl + I >> >shortcut? And likewise for the bold? Or is there a better way of going >> >about >> >this? The editor will be importing paragraph by paragraph into a >> >template. I >> >want to make sure all of this formatting is preserved when he does so. >> > >> >Also, I would like to know what you think would be the best way of >> >identify >> >all the instances where this formatting is located. Unlike the paragraph >> >Styel, Word 2003's Character Styles do not have the helpful option >> >"Select >> >all Instances of". >> > >> >Thank you for your help. >> >> The character styles named Emphasis (which applies italics) and Strong >> (which >> applies bold) are built into the standard Normal.dot template. You can >> assign >> the Ctrl+I and Ctrl+B shortcuts to these styles if you like. >> >> In the Styles and Formatting task pane, the Select All button does work >> for >> character styles. Or you can right-click any piece of text with a >> character >> style and choose Select Text With Similar Formatting. >> >> -- >> Regards, >> Jay Freedman >> Microsoft Word MVP FAQ: http://word.mvps.org >> Email cannot be acknowledged; please post all follow-ups to the newsgroup >> so all may benefit. >>

Re: Direct Formatting vs. Character Formatting e125 12/31/2008 1:38:02 AM Wonderful. thank you for the help, Suzanne. Gratefully, E125 "Suzanne S. Barnhill" wrote: [Quoted Text] > Both of those options are available only if you have "Keep track of > formatting" enabled (Tools | Options | Edit). If you got tired of seeing > "Normal + 14 point Bold" and the like, you probably disabled it. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > http://word.mvps.org > > "e125" <e125[ at ]discussions.microsoft.com> wrote in message > news:BE363BEE-9E85-4A44-94E1-F9F632B38407[ at ]microsoft.com... > > Thank you for the response. I will use the tip; I prefer Word's innate > > customization. Unfortunately, I am unable to use the "Select All" option, > > because it claims that it is "Not Currently Used." My document, however, > > has > > dozens of this formatting selected. Similarly, I am unable to use the > > option > > "choose Select Text With Similar Formatting." > > > > Again, any advice would be greatly appreciated. > > > > > > "Jay Freedman" wrote: > > > >> On Tue, 30 Dec 2008 06:44:06 -0800, e125 <e125[ at ]discussions.microsoft.com> > >> wrote: > >> > >> >Version of Word 2003: I would like to know what would be the best way to > >> >preserve textual formatting in a document which I will be sending to an > >> >editor. I have multiple instances where there is italics and bold text. > >> >Would > >> >it be best to create a style called "Italics" and assign it the Ctrl + I > >> >shortcut? And likewise for the bold? Or is there a better way of going > >> >about > >> >this? The editor will be importing paragraph by paragraph into a > >> >template. I > >> >want to make sure all of this formatting is preserved when he does so. > >> > > >> >Also, I would like to know what you think would be the best way of > >> >identify > >> >all the instances where this formatting is located. Unlike the paragraph > >> >Styel, Word 2003's Character Styles do not have the helpful option > >> >"Select > >> >all Instances of". > >> > > >> >Thank you for your help. > >> > >> The character styles named Emphasis (which applies italics) and Strong > >> (which > >> applies bold) are built into the standard Normal.dot template. You can > >> assign > >> the Ctrl+I and Ctrl+B shortcuts to these styles if you like. > >> > >> In the Styles and Formatting task pane, the Select All button does work > >> for > >> character styles. Or you can right-click any piece of text with a > >> character > >> style and choose Select Text With Similar Formatting. > >> > >> -- > >> Regards, > >> Jay Freedman > >> Microsoft Word MVP FAQ: http://word.mvps.org > >> Email cannot be acknowledged; please post all follow-ups to the newsgroup > >> so all may benefit. > >> > > >