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I need to add a job title to the address block in a word mail merge. THe
result must contain the following fields
Title FirstName Initial Lastname
JobTitle
Company Name
Address1
Address2
City, State zipcode
I know I can add each of these manually but I need to be able to add them to
the address block
Thanks!
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Which version of Word and what is your data source?
Making some guesses...
If you are using the Mail Merge Wizard in Word 2002/2003 to get your data
from Outlook, you never see the Job Title. What you see is a field called
Title which is the "Courtesy Title", e.g. "Mr.", "Dr.", etc. To see the Job
Title field you have to initiate the merge by opening Outlook, opening your
contacts folder, going to Outlook|Tools|Mail Merge and following the
instructions.
If you are already doing that, or you are using a different data source,
then you have to click the "Match fields" button in the Address block setup
dialog box, and specify which field in your data source you want to use as
the Job Title.
Peter Jamieson
"MKLeisure" <MKLeisure[ at ]discussions.microsoft.com> wrote in message
news:397287D8-7009-4499-B8E1-DEA32782698A[ at ]microsoft.com...
[Quoted Text] >I need to add a job title to the address block in a word mail merge. THe
> result must contain the following fields
>
> Title FirstName Initial Lastname
> JobTitle
> Company Name
> Address1
> Address2
> City, State zipcode
>
> I know I can add each of these manually but I need to be able to add them
> to
> the address block
> Thanks!
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I am using the mailmerge in Word 2003 but my data source is Access. I have
tried to match fields but did still did not get the results. If I undersand
you correctly, I cannot add the job title,ie CEO ABC Corporation, to the
address block because there is no predefined location for it.
"Peter Jamieson" wrote:
[Quoted Text] > Which version of Word and what is your data source?
>
> Making some guesses...
>
> If you are using the Mail Merge Wizard in Word 2002/2003 to get your data
> from Outlook, you never see the Job Title. What you see is a field called
> Title which is the "Courtesy Title", e.g. "Mr.", "Dr.", etc. To see the Job
> Title field you have to initiate the merge by opening Outlook, opening your
> contacts folder, going to Outlook|Tools|Mail Merge and following the
> instructions.
>
> If you are already doing that, or you are using a different data source,
> then you have to click the "Match fields" button in the Address block setup
> dialog box, and specify which field in your data source you want to use as
> the Job Title.
>
> Peter Jamieson
>
> "MKLeisure" <MKLeisure[ at ]discussions.microsoft.com> wrote in message
> news:397287D8-7009-4499-B8E1-DEA32782698A[ at ]microsoft.com...
> >I need to add a job title to the address block in a word mail merge. THe
> > result must contain the following fields
> >
> > Title FirstName Initial Lastname
> > JobTitle
> > Company Name
> > Address1
> > Address2
> > City, State zipcode
> >
> > I know I can add each of these manually but I need to be able to add them
> > to
> > the address block
> > Thanks!
>
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[Quoted Text] > you correctly, I cannot add the job title,ie CEO ABC Corporation, to the
> address block because there is no predefined location for it.
As far as I know, you are correct, i.e. there is no way you can easily get
the ADDRESSBLOCK field to show /both/ Job Title /and/ Company name at the
same time.
If Addressblock doesn't do what you need, in most cases you will probably be
better off constructing what you need using individual MERGEFIELD fields and
IF fields.
If absolutely necessary, you can use Alt-F9 to view the content of the
ADDRESSBLOCK field, then inset a second line that consists of a { MERGEFIELD
yourjobtiltefieldname } field, where you use ctrl-F9 to insert the ()
surrounding the mergefield. The result of the mergefield will be inserted as
text in your ADDRESSBLOCK. However, if you or your users edit the
ADDRESSBLOCK field in any way, the { MERGEFIELD } field will probably be
deleted or overwritten.
Peter Jamieson
"MKLeisure" <MKLeisure[ at ]discussions.microsoft.com> wrote in message
news:F352465D-0252-4521-8290-E4E71A711924[ at ]microsoft.com...
>I am using the mailmerge in Word 2003 but my data source is Access. I have
> tried to match fields but did still did not get the results. If I
> undersand
> you correctly, I cannot add the job title,ie CEO ABC Corporation, to the
> address block because there is no predefined location for it.
>
> "Peter Jamieson" wrote:
>
>> Which version of Word and what is your data source?
>>
>> Making some guesses...
>>
>> If you are using the Mail Merge Wizard in Word 2002/2003 to get your data
>> from Outlook, you never see the Job Title. What you see is a field called
>> Title which is the "Courtesy Title", e.g. "Mr.", "Dr.", etc. To see the
>> Job
>> Title field you have to initiate the merge by opening Outlook, opening
>> your
>> contacts folder, going to Outlook|Tools|Mail Merge and following the
>> instructions.
>>
>> If you are already doing that, or you are using a different data source,
>> then you have to click the "Match fields" button in the Address block
>> setup
>> dialog box, and specify which field in your data source you want to use
>> as
>> the Job Title.
>>
>> Peter Jamieson
>>
>> "MKLeisure" <MKLeisure[ at ]discussions.microsoft.com> wrote in message
>> news:397287D8-7009-4499-B8E1-DEA32782698A[ at ]microsoft.com...
>> >I need to add a job title to the address block in a word mail merge. THe
>> > result must contain the following fields
>> >
>> > Title FirstName Initial Lastname
>> > JobTitle
>> > Company Name
>> > Address1
>> > Address2
>> > City, State zipcode
>> >
>> > I know I can add each of these manually but I need to be able to add
>> > them
>> > to
>> > the address block
>> > Thanks!
>>
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