The simplest way which works under all circumstances is to use a series of
conditional fields to insert the line feeds and the mergefields only when
there is data in them eg
{Mergefield fieldname1}{IF {Mergefield fieldname2} <> "" "
{Mergefield fieldname2} "}{IF {Mergefield fieldname3} <> "" "
{Mergefield fieldname3} "}{IF {Mergefield fieldname4} <> "" "
{Mergefield fieldname4} "}
Change the fieldnames as appropriate to your data. All the bracket pairs {}
are inserted with CTRL+F9 and the only line feeds and spaces are placed
where shown.
--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Deejay wrote:
[Quoted Text] > How do I shrink blank lines in a mail merge. Typically one contact
> may have a 2 line address and another has a 3 line address. How do I
> ensure that the 2 line address contact doesn't have a blank line
> before the town/city line? I know it can be done in Access but can it
> be done in Word?
>
> Thanks.
|