Email- and Fax Addresses display for distribution lists Carola Beckley 10/26/2005 12:56:10 PM When creating a distribution list and selecting members for it, in older outlook versions all email addresses and the business fax number were displayed and could be selected for the distribution list. In outlook 2003 I find only the first email address offered for selection. Can I change this display, so that I can choose also the second or third email address?

Re: Email- and Fax Addresses display for distribution lists "Hal Hostetler [MVP-P/I]" <hhh[ at ]kvoa.com> 10/27/2005 1:21:30 AM I don't see that limitation here on Outlook 2003; all valid addresses for a contact are shown when I go to Select Members and Show Names from my Contacts folder. Hal -- Hal Hostetler, CPBE -- hhh[ at ]kvoa.com Senior Engineer/MIS -- MS MVP-P/I -- WA7BGX http://www.kvoa.com -- "When News breaks, we fix it!" KVOA Television, Tucson, AZ. NBC Channel 4 Still Cadillacin' - www.badnewsbluesband.com "Carola Beckley" <CarolaBeckley[ at ]discussions.microsoft.com> wrote in message news:4EF8C833-321B-4E09-BCD3-EA097A8F1CDE[ at ]microsoft.com... [Quoted Text] > When creating a distribution list and selecting members for it, in older > outlook versions all email addresses and the business fax number were > displayed and could be selected for the distribution list. In outlook 2003 > I > find only the first email address offered for selection. Can I change this > display, so that I can choose also the second or third email address? >

Re: Email- and Fax Addresses display for distribution lists Carola Beckley 10/27/2005 6:57:10 PM Dear Hal, thanks for the reply. But that does not help me much if I don't know how to change it. Because in my case I definitely see only the first email and I have checked all the configuration folders known to me to see whether I can change it back to the display I had before. Any idea? "Hal Hostetler [MVP-P/I]" wrote: [Quoted Text] > I don't see that limitation here on Outlook 2003; all valid addresses for a > contact are shown when I go to Select Members and Show Names from my > Contacts folder. > > Hal > -- > Hal Hostetler, CPBE -- hhh[ at ]kvoa.com > Senior Engineer/MIS -- MS MVP-P/I -- WA7BGX > http://www.kvoa.com -- "When News breaks, we fix it!" > KVOA Television, Tucson, AZ. NBC Channel 4 > Still Cadillacin' - www.badnewsbluesband.com > > "Carola Beckley" <CarolaBeckley[ at ]discussions.microsoft.com> wrote in message > news:4EF8C833-321B-4E09-BCD3-EA097A8F1CDE[ at ]microsoft.com... > > When creating a distribution list and selecting members for it, in older > > outlook versions all email addresses and the business fax number were > > displayed and could be selected for the distribution list. In outlook 2003 > > I > > find only the first email address offered for selection. Can I change this > > display, so that I can choose also the second or third email address? > > > > >

Re: Email- and Fax Addresses display for distribution lists "Hal Hostetler [MVP P/I]" <hhh[ at ]kvoa.com> 10/28/2005 12:53:54 AM What lists are available in the "Show Names From the" drop-down box? I'm looking at Contacts under Outlook Address Book, and I see both addresses and Fax numbers (which show up as multiple entries for the same name). I don't know how to set Outlook to NOT show these additional addresses, so I can't tell you what to change without knowing what address book you're looking at. A PAB behaves differently from a Contacts folder which behaves differently from an Exchange Server Global Address List. Hal -- Hal Hostetler, CPBE -- hhh[ at ]kvoa.com Senior Engineer/MIS -- MS MVP-P/I -- WA7BGX http://www.kvoa.com -- "When News breaks, we fix it!" KVOA Television, Tucson, AZ. NBC Channel 4 Still Cadillacin' - www.badnewsbluesband.com "Carola Beckley" <CarolaBeckley[ at ]discussions.microsoft.com> wrote in message news:8FBF336B-40BB-4EF0-8AF7-0D7D531D359A[ at ]microsoft.com... [Quoted Text] > Dear Hal, thanks for the reply. But that does not help me much if I don't > know how to change it. Because in my case I definitely see only the first > email and I have checked all the configuration folders known to me to see > whether I can change it back to the display I had before. Any idea? > > "Hal Hostetler [MVP-P/I]" wrote: > > > I don't see that limitation here on Outlook 2003; all valid addresses for a > > contact are shown when I go to Select Members and Show Names from my > > Contacts folder. > > > > Hal > > -- > > Hal Hostetler, CPBE -- hhh[ at ]kvoa.com > > Senior Engineer/MIS -- MS MVP-P/I -- WA7BGX > > http://www.kvoa.com -- "When News breaks, we fix it!" > > KVOA Television, Tucson, AZ. NBC Channel 4 > > Still Cadillacin' - www.badnewsbluesband.com > > > > "Carola Beckley" <CarolaBeckley[ at ]discussions.microsoft.com> wrote in message > > news:4EF8C833-321B-4E09-BCD3-EA097A8F1CDE[ at ]microsoft.com... > > > When creating a distribution list and selecting members for it, in older > > > outlook versions all email addresses and the business fax number were > > > displayed and could be selected for the distribution list. In outlook 2003 > > > I > > > find only the first email address offered for selection. Can I change this > > > display, so that I can choose also the second or third email address? > > > > > > > > >

Re: Email- and Fax Addresses display for distribution lists "Russ Valentine [MVP-Outlook]" <russval[ at ]gmail.com> 10/31/2005 10:05:08 PM Hal is exactly right. This behavior has not changed a bit in Outlook 2003. So something has changed in your configuration and we can't tell what. You'll need to provide some information to us before we can help you. First of all, are you certain you are using the Outlook Address Book and not the autocompletion cache? If so, state how you configured the Outlook Address Book. List the exact steps by which you are attempting to access your fax recipients. -- Russ Valentine [MVP-Outlook] "Carola Beckley" <CarolaBeckley[ at ]discussions.microsoft.com> wrote in message news:8FBF336B-40BB-4EF0-8AF7-0D7D531D359A[ at ]microsoft.com... [Quoted Text] > Dear Hal, thanks for the reply. But that does not help me much if I don't > know how to change it. Because in my case I definitely see only the first > email and I have checked all the configuration folders known to me to see > whether I can change it back to the display I had before. Any idea? > > "Hal Hostetler [MVP-P/I]" wrote: > >> I don't see that limitation here on Outlook 2003; all valid addresses for >> a >> contact are shown when I go to Select Members and Show Names from my >> Contacts folder. >> >> Hal >> -- >> Hal Hostetler, CPBE -- hhh[ at ]kvoa.com >> Senior Engineer/MIS -- MS MVP-P/I -- WA7BGX >> http://www.kvoa.com -- "When News breaks, we fix it!" >> KVOA Television, Tucson, AZ. NBC Channel 4 >> Still Cadillacin' - www.badnewsbluesband.com >> >> "Carola Beckley" <CarolaBeckley[ at ]discussions.microsoft.com> wrote in >> message >> news:4EF8C833-321B-4E09-BCD3-EA097A8F1CDE[ at ]microsoft.com... >> > When creating a distribution list and selecting members for it, in >> > older >> > outlook versions all email addresses and the business fax number were >> > displayed and could be selected for the distribution list. In outlook >> > 2003 >> > I >> > find only the first email address offered for selection. Can I change >> > this >> > display, so that I can choose also the second or third email address? >> > >> >> >>

RE: Email- and Fax Addresses display for distribution lists Michael Graybill 12/1/2005 9:32:02 PM Is there a way NOT to have both email and fax listed in the contact list? This is very confusing. I would like only the email listed in the contact list as I do not wish to use fax numbers as email addresses. "Carola Beckley" wrote: [Quoted Text] > When creating a distribution list and selecting members for it, in older > outlook versions all email addresses and the business fax number were > displayed and could be selected for the distribution list. In outlook 2003 I > find only the first email address offered for selection. Can I change this > display, so that I can choose also the second or third email address? >

Re: Email- and Fax Addresses display for distribution lists "Russ Valentine [MVP-Outlook]" <russval[ at ]gmail.com> 12/1/2005 10:37:37 PM Outlook considers fax numbers to be valid electronic addresses, since there are many client- and server-based components that can use such addresses. One method to hide fax numbers from the address book is to prefix the fax number with one or more letters (maybe B for business fax, H for home, O for other). If the fax number begins with a letter, Outlook won't show it in the address book. There are a couple of utilities that can help you hide fax numbers from the address book. See: http://www.rsoutlook.com/us/rshifa.htm http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers) http://www.mapilab.com/outlook/toolbox/ Another way to avoid having fax numbers appear in the address book is simply not to enter data in the fax fields. Put fax numbers in some other (non-phone) fields. -- Russ Valentine [MVP-Outlook] "Michael Graybill" <Michael Graybill[ at ]discussions.microsoft.com> wrote in message news:9F0DC7EB-652A-4E56-8AF4-388731C1D31B[ at ]microsoft.com... [Quoted Text] > Is there a way NOT to have both email and fax listed in the contact list? > This is very confusing. I would like only the email listed in the contact > list as I do not wish to use fax numbers as email addresses. > > "Carola Beckley" wrote: > >> When creating a distribution list and selecting members for it, in older >> outlook versions all email addresses and the business fax number were >> displayed and could be selected for the distribution list. In outlook >> 2003 I >> find only the first email address offered for selection. Can I change >> this >> display, so that I can choose also the second or third email address? >>