Numbering paragaphs in an outline list dca 19.07.2006 11:54:02 I am trying to have an outline numbered document in this format, in Word 2003. Heading 1 1 Heading 2 1.1 Heading 3 1.1.1 Body Text 1.2 Heading 3 1.2.1 Body text 1.2.2 Body text "Body text" is where the main content of the document is. I can do this with the Outliner and just make Heading 4 as a simple looking body text style, and it works fine, but thought there might be a "right" way, such as numbering the Body Text paragpahs sequentially. Does anyone have any comment?

Re: Numbering paragaphs in an outline list "Shauna Kelly" <ShaunaKelly[ at ]SendNoSpamToShaunaKelly.com> 19.07.2006 12:51:55 Hi dca The technique to follow to set up the numbering is described at Use page numbering and let the text flow from page to page http://www.ShaunaKelly.com/word/concepts/pagenumbers/ You can substitute Body Text for Heading 4 if you choose. I'm not sure whether using Body Text or Heading 4 is the "right" way to do this, but when I have to choose, I consider things like: - are likely to copy and paste from this document to others, and if so, would they expect these paragraphs to be headings or body text? - how will users format the text when they paste text into this document? - are you likely to have to save to HTML and if so is it important to get the semantics right (ie you wouldn't want to mark as a heading material that really is body text). Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "dca" <dca[ at ]discussions.microsoft.com> wrote in message news:306A8FEA-7B09-42B0-A5F8-9C3B5B8C4507[ at ]microsoft.com... [Quoted Text] >I am trying to have an outline numbered document in this format, in Word >2003. > > Heading 1 > 1 Heading 2 > 1.1 Heading 3 > 1.1.1 Body Text > 1.2 Heading 3 > 1.2.1 Body text > 1.2.2 Body text > > "Body text" is where the main content of the document is. I can do this > with > the Outliner and just make Heading 4 as a simple looking body text style, > and > it works fine, but thought there might be a "right" way, such as numbering > the Body Text paragpahs sequentially. Does anyone have any comment? >

Re: Numbering paragaphs in an outline list "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 19.07.2006 14:43:35 Shauna, did you perhaps mean to cite http://www.shaunakelly.com/word/numbering/OutlineNumbering.html instead? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Shauna Kelly" <ShaunaKelly[ at ]SendNoSpamToShaunaKelly.com> wrote in message news:uz4f7IzqGHA.3484[ at ]TK2MSFTNGP04.phx.gbl... [Quoted Text] > Hi dca > > The technique to follow to set up the numbering is described at > Use page numbering and let the text flow from page to page > http://www.ShaunaKelly.com/word/concepts/pagenumbers/ > > You can substitute Body Text for Heading 4 if you choose. I'm not sure > whether using Body Text or Heading 4 is the "right" way to do this, but when > I have to choose, I consider things like: > > - are likely to copy and paste from this document to others, and if so, > would they expect these paragraphs to be headings or body text? > > - how will users format the text when they paste text into this document? > > - are you likely to have to save to HTML and if so is it important to get > the semantics right (ie you wouldn't want to mark as a heading material that > really is body text). > > Hope this helps. > > Shauna Kelly. Microsoft MVP. > http://www.shaunakelly.com/word > > > "dca" <dca[ at ]discussions.microsoft.com> wrote in message > news:306A8FEA-7B09-42B0-A5F8-9C3B5B8C4507[ at ]microsoft.com... > >I am trying to have an outline numbered document in this format, in Word > >2003. > > > > Heading 1 > > 1 Heading 2 > > 1.1 Heading 3 > > 1.1.1 Body Text > > 1.2 Heading 3 > > 1.2.1 Body text > > 1.2.2 Body text > > > > "Body text" is where the main content of the document is. I can do this > > with > > the Outliner and just make Heading 4 as a simple looking body text style, > > and > > it works fine, but thought there might be a "right" way, such as numbering > > the Body Text paragpahs sequentially. Does anyone have any comment? > > > >

Re: Numbering paragaphs in an outline list dca 19.07.2006 14:49:02 Hey Shauna, Thank you for such a fast response! I read a lot of your stuff today when search round for this and found it really helpful. I take your points about the purpose of the document; that does make good sense. Sorry to be dumb but I can't work out which part in the reference you gave refers to giving the body text paragraphs the numbers, in the form 1.2.2 etc. The only way I have been able to do that is to make them take a heading style. The bit I am really stuck on is how to number the Body Text paragraphs so they aren't in one long list, i.e. so that they take the first two level numbers from the Level they are in, and then the next number is sequential within that Level. (BTW, Heading 1 without a number is just for a chapter heading so I know that makes it a bit confusing - essentially what I really want to do is to make Body Text paragraphs have the right number in the beginning of the paragraph.) "Shauna Kelly" wrote: [Quoted Text] > Hi dca > > The technique to follow to set up the numbering is described at > Use page numbering and let the text flow from page to page > http://www.ShaunaKelly.com/word/concepts/pagenumbers/ > > You can substitute Body Text for Heading 4 if you choose. I'm not sure > whether using Body Text or Heading 4 is the "right" way to do this, but when > I have to choose, I consider things like: > > - are likely to copy and paste from this document to others, and if so, > would they expect these paragraphs to be headings or body text? > > - how will users format the text when they paste text into this document? > > - are you likely to have to save to HTML and if so is it important to get > the semantics right (ie you wouldn't want to mark as a heading material that > really is body text). > > Hope this helps. > > Shauna Kelly. Microsoft MVP. > http://www.shaunakelly.com/word > > > "dca" <dca[ at ]discussions.microsoft.com> wrote in message > news:306A8FEA-7B09-42B0-A5F8-9C3B5B8C4507[ at ]microsoft.com... > >I am trying to have an outline numbered document in this format, in Word > >2003. > > > > Heading 1 > > 1 Heading 2 > > 1.1 Heading 3 > > 1.1.1 Body Text > > 1.2 Heading 3 > > 1.2.1 Body text > > 1.2.2 Body text > > > > "Body text" is where the main content of the document is. I can do this > > with > > the Outliner and just make Heading 4 as a simple looking body text style, > > and > > it works fine, but thought there might be a "right" way, such as numbering > > the Body Text paragpahs sequentially. Does anyone have any comment? > > > > >

Re: Numbering paragaphs in an outline list dca 19.07.2006 15:05:02 Thanks Suzanne. That could be it. I did read that one really carefully earlier, and it's just the bottom level, which I really want to be Body Text but be numbered properly, that I can't for the life of me work out. I can do the higher levels OK. DCA "Suzanne S. Barnhill" wrote: [Quoted Text] > Shauna, did you perhaps mean to cite > http://www.shaunakelly.com/word/numbering/OutlineNumbering.html instead? > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org > Email cannot be acknowledged; please post all follow-ups to the newsgroup so > all may benefit. > > "Shauna Kelly" <ShaunaKelly[ at ]SendNoSpamToShaunaKelly.com> wrote in message > news:uz4f7IzqGHA.3484[ at ]TK2MSFTNGP04.phx.gbl... > > Hi dca > > > > The technique to follow to set up the numbering is described at > > Use page numbering and let the text flow from page to page > > http://www.ShaunaKelly.com/word/concepts/pagenumbers/ > > > > You can substitute Body Text for Heading 4 if you choose. I'm not sure > > whether using Body Text or Heading 4 is the "right" way to do this, but > when > > I have to choose, I consider things like: > > > > - are likely to copy and paste from this document to others, and if so, > > would they expect these paragraphs to be headings or body text? > > > > - how will users format the text when they paste text into this document? > > > > - are you likely to have to save to HTML and if so is it important to get > > the semantics right (ie you wouldn't want to mark as a heading material > that > > really is body text). > > > > Hope this helps. > > > > Shauna Kelly. Microsoft MVP. > > http://www.shaunakelly.com/word > > > > > > "dca" <dca[ at ]discussions.microsoft.com> wrote in message > > news:306A8FEA-7B09-42B0-A5F8-9C3B5B8C4507[ at ]microsoft.com... > > >I am trying to have an outline numbered document in this format, in Word > > >2003. > > > > > > Heading 1 > > > 1 Heading 2 > > > 1.1 Heading 3 > > > 1.1.1 Body Text > > > 1.2 Heading 3 > > > 1.2.1 Body text > > > 1.2.2 Body text > > > > > > "Body text" is where the main content of the document is. I can do this > > > with > > > the Outliner and just make Heading 4 as a simple looking body text > style, > > > and > > > it works fine, but thought there might be a "right" way, such as > numbering > > > the Body Text paragpahs sequentially. Does anyone have any comment? > > > > > > > > >

Re: Numbering paragaphs in an outline list "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 19.07.2006 19:28:15 As Shauna says, whether you use Heading 4 and format it as body text or use Body Text and give it Level 4 numbering, it should come to the same thing provided you link the numbering to the appropriate style at the bottom of the dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "dca" <dca[ at ]discussions.microsoft.com> wrote in message news:AAFAAB9C-90EB-4663-9F8C-A8D93988251F[ at ]microsoft.com... [Quoted Text] > Thanks Suzanne. That could be it. I did read that one really carefully > earlier, and it's just the bottom level, which I really want to be Body Text > but be numbered properly, that I can't for the life of me work out. I can do > the higher levels OK. > > DCA > > "Suzanne S. Barnhill" wrote: > > > Shauna, did you perhaps mean to cite > > http://www.shaunakelly.com/word/numbering/OutlineNumbering.html instead? > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org > > Email cannot be acknowledged; please post all follow-ups to the newsgroup so > > all may benefit. > > > > "Shauna Kelly" <ShaunaKelly[ at ]SendNoSpamToShaunaKelly.com> wrote in message > > news:uz4f7IzqGHA.3484[ at ]TK2MSFTNGP04.phx.gbl... > > > Hi dca > > > > > > The technique to follow to set up the numbering is described at > > > Use page numbering and let the text flow from page to page > > > http://www.ShaunaKelly.com/word/concepts/pagenumbers/ > > > > > > You can substitute Body Text for Heading 4 if you choose. I'm not sure > > > whether using Body Text or Heading 4 is the "right" way to do this, but > > when > > > I have to choose, I consider things like: > > > > > > - are likely to copy and paste from this document to others, and if so, > > > would they expect these paragraphs to be headings or body text? > > > > > > - how will users format the text when they paste text into this document? > > > > > > - are you likely to have to save to HTML and if so is it important to get > > > the semantics right (ie you wouldn't want to mark as a heading material > > that > > > really is body text). > > > > > > Hope this helps. > > > > > > Shauna Kelly. Microsoft MVP. > > > http://www.shaunakelly.com/word > > > > > > > > > "dca" <dca[ at ]discussions.microsoft.com> wrote in message > > > news:306A8FEA-7B09-42B0-A5F8-9C3B5B8C4507[ at ]microsoft.com... > > > >I am trying to have an outline numbered document in this format, in Word > > > >2003. > > > > > > > > Heading 1 > > > > 1 Heading 2 > > > > 1.1 Heading 3 > > > > 1.1.1 Body Text > > > > 1.2 Heading 3 > > > > 1.2.1 Body text > > > > 1.2.2 Body text > > > > > > > > "Body text" is where the main content of the document is. I can do this > > > > with > > > > the Outliner and just make Heading 4 as a simple looking body text > > style, > > > > and > > > > it works fine, but thought there might be a "right" way, such as > > numbering > > > > the Body Text paragpahs sequentially. Does anyone have any comment? > > > > > > > > > > > > > >

Re: Numbering paragaphs in an outline list dca 20.07.2006 01:07:02 OK, thank you both. I've got it. There was one more step to do which was to link Level 4 in the outline to the Body Text style, as you say, and also restart numbering after level 3. This was the bit I couldn't do. It seems obvious now but it didn't yesterday. DCA "Suzanne S. Barnhill" wrote: [Quoted Text] > As Shauna says, whether you use Heading 4 and format it as body text or use > Body Text and give it Level 4 numbering, it should come to the same thing > provided you link the numbering to the appropriate style at the bottom of > the dialog. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org > Email cannot be acknowledged; please post all follow-ups to the newsgroup so > all may benefit. > > "dca" <dca[ at ]discussions.microsoft.com> wrote in message > news:AAFAAB9C-90EB-4663-9F8C-A8D93988251F[ at ]microsoft.com... > > Thanks Suzanne. That could be it. I did read that one really carefully > > earlier, and it's just the bottom level, which I really want to be Body > Text > > but be numbered properly, that I can't for the life of me work out. I can > do > > the higher levels OK. > > > > DCA > > > > "Suzanne S. Barnhill" wrote: > > > > > Shauna, did you perhaps mean to cite > > > http://www.shaunakelly.com/word/numbering/OutlineNumbering.html instead? > > > > > > -- > > > Suzanne S. Barnhill > > > Microsoft MVP (Word) > > > Words into Type > > > Fairhope, Alabama USA > > > Word MVP FAQ site: http://word.mvps.org > > > Email cannot be acknowledged; please post all follow-ups to the > newsgroup so > > > all may benefit. > > > > > > "Shauna Kelly" <ShaunaKelly[ at ]SendNoSpamToShaunaKelly.com> wrote in > message > > > news:uz4f7IzqGHA.3484[ at ]TK2MSFTNGP04.phx.gbl... > > > > Hi dca > > > > > > > > The technique to follow to set up the numbering is described at > > > > Use page numbering and let the text flow from page to page > > > > http://www.ShaunaKelly.com/word/concepts/pagenumbers/ > > > > > > > > You can substitute Body Text for Heading 4 if you choose. I'm not sure > > > > whether using Body Text or Heading 4 is the "right" way to do this, > but > > > when > > > > I have to choose, I consider things like: > > > > > > > > - are likely to copy and paste from this document to others, and if > so, > > > > would they expect these paragraphs to be headings or body text? > > > > > > > > - how will users format the text when they paste text into this > document? > > > > > > > > - are you likely to have to save to HTML and if so is it important to > get > > > > the semantics right (ie you wouldn't want to mark as a heading > material > > > that > > > > really is body text). > > > > > > > > Hope this helps. > > > > > > > > Shauna Kelly. Microsoft MVP. > > > > http://www.shaunakelly.com/word > > > > > > > > > > > > "dca" <dca[ at ]discussions.microsoft.com> wrote in message > > > > news:306A8FEA-7B09-42B0-A5F8-9C3B5B8C4507[ at ]microsoft.com... > > > > >I am trying to have an outline numbered document in this format, in > Word > > > > >2003. > > > > > > > > > > Heading 1 > > > > > 1 Heading 2 > > > > > 1.1 Heading 3 > > > > > 1.1.1 Body Text > > > > > 1.2 Heading 3 > > > > > 1.2.1 Body text > > > > > 1.2.2 Body text > > > > > > > > > > "Body text" is where the main content of the document is. I can do > this > > > > > with > > > > > the Outliner and just make Heading 4 as a simple looking body text > > > style, > > > > > and > > > > > it works fine, but thought there might be a "right" way, such as > > > numbering > > > > > the Body Text paragpahs sequentially. Does anyone have any comment? > > > > > > > > > > > > > > > > > > > > >

Re: Numbering paragaphs in an outline list "Shauna Kelly" <ShaunaKelly[ at ]SendNoSpamToShaunaKelly.com> 20.07.2006 12:13:48 I'm glad someone knows what I'm supposed to be doing! Shauna Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message news:%23zeSVJ0qGHA.3256[ at ]TK2MSFTNGP04.phx.gbl... [Quoted Text] > Shauna, did you perhaps mean to cite > http://www.shaunakelly.com/word/numbering/OutlineNumbering.html instead? > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org > Email cannot be acknowledged; please post all follow-ups to the newsgroup > so > all may benefit. > > "Shauna Kelly" <ShaunaKelly[ at ]SendNoSpamToShaunaKelly.com> wrote in message > news:uz4f7IzqGHA.3484[ at ]TK2MSFTNGP04.phx.gbl... >> Hi dca >> >> The technique to follow to set up the numbering is described at >> Use page numbering and let the text flow from page to page >> http://www.ShaunaKelly.com/word/concepts/pagenumbers/ >> >> You can substitute Body Text for Heading 4 if you choose. I'm not sure >> whether using Body Text or Heading 4 is the "right" way to do this, but > when >> I have to choose, I consider things like: >> >> - are likely to copy and paste from this document to others, and if so, >> would they expect these paragraphs to be headings or body text? >> >> - how will users format the text when they paste text into this document? >> >> - are you likely to have to save to HTML and if so is it important to get >> the semantics right (ie you wouldn't want to mark as a heading material > that >> really is body text). >> >> Hope this helps. >> >> Shauna Kelly. Microsoft MVP. >> http://www.shaunakelly.com/word >> >> >> "dca" <dca[ at ]discussions.microsoft.com> wrote in message >> news:306A8FEA-7B09-42B0-A5F8-9C3B5B8C4507[ at ]microsoft.com... >> >I am trying to have an outline numbered document in this format, in Word >> >2003. >> > >> > Heading 1 >> > 1 Heading 2 >> > 1.1 Heading 3 >> > 1.1.1 Body Text >> > 1.2 Heading 3 >> > 1.2.1 Body text >> > 1.2.2 Body text >> > >> > "Body text" is where the main content of the document is. I can do this >> > with >> > the Outliner and just make Heading 4 as a simple looking body text > style, >> > and >> > it works fine, but thought there might be a "right" way, such as > numbering >> > the Body Text paragpahs sequentially. Does anyone have any comment? >> > >> >> >

Re: Numbering paragaphs in an outline list "Shauna Kelly" <ShaunaKelly[ at ]SendNoSpamToShaunaKelly.com> 20.07.2006 12:14:38 Hi I'm glad you got it working. Sorry about sending the wrong link. Shauna Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "dca" <dca[ at ]discussions.microsoft.com> wrote in message news:3EE378C7-D59E-4996-9A99-384CE28B5D54[ at ]microsoft.com... [Quoted Text] > OK, thank you both. I've got it. There was one more step to do which was > to > link Level 4 in the outline to the Body Text style, as you say, and also > restart numbering after level 3. This was the bit I couldn't do. It seems > obvious now but it didn't yesterday. > > DCA > > "Suzanne S. Barnhill" wrote: > >> As Shauna says, whether you use Heading 4 and format it as body text or >> use >> Body Text and give it Level 4 numbering, it should come to the same thing >> provided you link the numbering to the appropriate style at the bottom of >> the dialog. >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> Word MVP FAQ site: http://word.mvps.org >> Email cannot be acknowledged; please post all follow-ups to the newsgroup >> so >> all may benefit. >> >> "dca" <dca[ at ]discussions.microsoft.com> wrote in message >> news:AAFAAB9C-90EB-4663-9F8C-A8D93988251F[ at ]microsoft.com... >> > Thanks Suzanne. That could be it. I did read that one really carefully >> > earlier, and it's just the bottom level, which I really want to be Body >> Text >> > but be numbered properly, that I can't for the life of me work out. I >> > can >> do >> > the higher levels OK. >> > >> > DCA >> > >> > "Suzanne S. Barnhill" wrote: >> > >> > > Shauna, did you perhaps mean to cite >> > > http://www.shaunakelly.com/word/numbering/OutlineNumbering.html >> > > instead? >> > > >> > > -- >> > > Suzanne S. Barnhill >> > > Microsoft MVP (Word) >> > > Words into Type >> > > Fairhope, Alabama USA >> > > Word MVP FAQ site: http://word.mvps.org >> > > Email cannot be acknowledged; please post all follow-ups to the >> newsgroup so >> > > all may benefit. >> > > >> > > "Shauna Kelly" <ShaunaKelly[ at ]SendNoSpamToShaunaKelly.com> wrote in >> message >> > > news:uz4f7IzqGHA.3484[ at ]TK2MSFTNGP04.phx.gbl... >> > > > Hi dca >> > > > >> > > > The technique to follow to set up the numbering is described at >> > > > Use page numbering and let the text flow from page to page >> > > > http://www.ShaunaKelly.com/word/concepts/pagenumbers/ >> > > > >> > > > You can substitute Body Text for Heading 4 if you choose. I'm not >> > > > sure >> > > > whether using Body Text or Heading 4 is the "right" way to do this, >> but >> > > when >> > > > I have to choose, I consider things like: >> > > > >> > > > - are likely to copy and paste from this document to others, and if >> so, >> > > > would they expect these paragraphs to be headings or body text? >> > > > >> > > > - how will users format the text when they paste text into this >> document? >> > > > >> > > > - are you likely to have to save to HTML and if so is it important >> > > > to >> get >> > > > the semantics right (ie you wouldn't want to mark as a heading >> material >> > > that >> > > > really is body text). >> > > > >> > > > Hope this helps. >> > > > >> > > > Shauna Kelly. Microsoft MVP. >> > > > http://www.shaunakelly.com/word >> > > > >> > > > >> > > > "dca" <dca[ at ]discussions.microsoft.com> wrote in message >> > > > news:306A8FEA-7B09-42B0-A5F8-9C3B5B8C4507[ at ]microsoft.com... >> > > > >I am trying to have an outline numbered document in this format, >> > > > >in >> Word >> > > > >2003. >> > > > > >> > > > > Heading 1 >> > > > > 1 Heading 2 >> > > > > 1.1 Heading 3 >> > > > > 1.1.1 Body Text >> > > > > 1.2 Heading 3 >> > > > > 1.2.1 Body text >> > > > > 1.2.2 Body text >> > > > > >> > > > > "Body text" is where the main content of the document is. I can >> > > > > do >> this >> > > > > with >> > > > > the Outliner and just make Heading 4 as a simple looking body >> > > > > text >> > > style, >> > > > > and >> > > > > it works fine, but thought there might be a "right" way, such as >> > > numbering >> > > > > the Body Text paragpahs sequentially. Does anyone have any >> > > > > comment? >> > > > > >> > > > >> > > > >> > > >> > > >> >>