Smart quotes and index codes nohogumbo[ at ]aol.com 27.07.2006 17:15:05 I work in a law firm and we repeatedly have documents that have been marked for index that have smart quotes that go "stupid". lol What I mean is that the closing quote mark after the index marking appears as an open quote, e.g., is the example of a term like (the "Issuer"{ XE "Issuer" }" the final quote would appear as an open quote. This usually arises when we have to do a Find & Replace to conform all of the quotes in a document to be smart quotes. And it does not matter whether the index markings are showing or hidden when we perform the Find & Replace. The result is the same. We end up with the term being surrounded by two open quotes. I know that the default quotes within the index code itself are straight quotes and we are not concerned about their appearance. It is only the quotes around the term that actually appears in the document that we are talking about. Any suggestions? Valary

Re: Smart quotes and index codes "Mike Starr" <mike[ at ]writestarr.com> 28.07.2006 14:39:05 Hi Valary Well, first, in the example you gave, there are more quotes than necessary... you gave _"Issuer"{ XE"Issuer" }"_ and if that's what you've actually got, then smart quotes are behaving as expected because that last quote would appear to the program to be an opening quote. However, if what you really meant to type was that you were seeing _"Issuer{ XE"Issuer" }"_ (no quote immediately preceding the index entry) then the problem is probably that the index entry is inside your quotes and confuses smart quotes. You don't mention how the index entry is created but if it's not created automatically, put the cursor outside the quotes when creating the index entry. I don't know how bright smart quotes are but if you're viewing the index entry, put the cursor right outside the braces and select the index entry (it should grab the whole index entry "automagically"). Then you can drag and drop the index entry outside the quotes and see if smart quotes realizes it really needs a closing quote where it inadvertantly put an opening quote. Another thing to consider is your corporate style... are quotes actually required? If not, consider replacing instances of quotes with a character style formatted to emphasize the text (my own is default paragraph font, bold and dark blue). Mike <nohogumbo[ at ]aol.com> wrote in message news:1154020505.686707.181010[ at ]i42g2000cwa.googlegroups.com... [Quoted Text] > I work in a law firm and we repeatedly have documents that have been > marked for index that have smart quotes that go "stupid". lol What I > mean is that the closing quote mark after the index marking appears as > an open quote, e.g., is the example of a term like (the "Issuer"{ XE > "Issuer" }" the final quote would appear as an open quote. > > This usually arises when we have to do a Find & Replace to conform all > of the quotes in a document to be smart quotes. And it does not matter > whether the index markings are showing or hidden when we perform the > Find & Replace. The result is the same. We end up with the term being > surrounded by two open quotes. > > I know that the default quotes within the index code itself are > straight quotes and we are not concerned about their appearance. It is > only the quotes around the term that actually appears in the document > that we are talking about. > > Any suggestions? > > Valary >

Re: Smart quotes and index codes Cindy M -WordMVP- <C.Meister-C[ at ]hispeed.ch> 28.07.2006 14:42:04 [Quoted Text] > I work in a law firm and we repeatedly have documents that have been > marked for index that have smart quotes that go "stupid". lol What I > mean is that the closing quote mark after the index marking appears as > an open quote, e.g., is the example of a term like (the "Issuer"{ XE > "Issuer" }" the final quote would appear as an open quote. > > This usually arises when we have to do a Find & Replace to conform all > of the quotes in a document to be smart quotes. And it does not matter > whether the index markings are showing or hidden when we perform the > Find & Replace. The result is the same. We end up with the term being > surrounded by two open quotes. > > I know that the default quotes within the index code itself are > straight quotes and we are not concerned about their appearance. It is > only the quotes around the term that actually appears in the document > that we are talking about. > When you use Find/Replace you can specify formatting, as well as text to be found. With the focus in the "Find what" box, click the "Format" button, choose font, and make sure "Hidden" is NOT activated. Now Find should pick up only quotes that are NOT hidden. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-)

Re: Smart quotes and index codes nohogumbo[ at ]aol.com 28.07.2006 16:05:43 You were correct. I got a little quote happy and the quote immediately preceding the index code in my example was an error in my typing. And yes, we usually create the index codes by selecting the text and marking for index which is why the code ends up in the middle of the quotes. We can certainly move the code, I was just hoping to avoid all that extra manual work. Too bad that when we mark entries the way Word was built that it has the quirky side effect with the quotes. And yes, I would love to use character styles but our old guard of attorneys insist on their tried and true quotes. Thanks Mike. Mike Starr wrote: [Quoted Text] > Hi Valary > > Well, first, in the example you gave, there are more quotes than > necessary... you gave _"Issuer"{ XE"Issuer" }"_ and if that's what you've > actually got, then smart quotes are behaving as expected because that last > quote would appear to the program to be an opening quote. However, if what > you really meant to type was that you were seeing _"Issuer{ XE"Issuer" }"_ > (no quote immediately preceding the index entry) then the problem is > probably that the index entry is inside your quotes and confuses smart > quotes. > > You don't mention how the index entry is created but if it's not created > automatically, put the cursor outside the quotes when creating the index > entry. I don't know how bright smart quotes are but if you're viewing the > index entry, put the cursor right outside the braces and select the index > entry (it should grab the whole index entry "automagically"). Then you can > drag and drop the index entry outside the quotes and see if smart quotes > realizes it really needs a closing quote where it inadvertantly put an > opening quote. > > Another thing to consider is your corporate style... are quotes actually > required? If not, consider replacing instances of quotes with a character > style formatted to emphasize the text (my own is default paragraph font, > bold and dark blue). > > Mike > > > <nohogumbo[ at ]aol.com> wrote in message > news:1154020505.686707.181010[ at ]i42g2000cwa.googlegroups.com... > > I work in a law firm and we repeatedly have documents that have been > > marked for index that have smart quotes that go "stupid". lol What I > > mean is that the closing quote mark after the index marking appears as > > an open quote, e.g., is the example of a term like (the "Issuer"{ XE > > "Issuer" }" the final quote would appear as an open quote. > > > > This usually arises when we have to do a Find & Replace to conform all > > of the quotes in a document to be smart quotes. And it does not matter > > whether the index markings are showing or hidden when we perform the > > Find & Replace. The result is the same. We end up with the term being > > surrounded by two open quotes. > > > > I know that the default quotes within the index code itself are > > straight quotes and we are not concerned about their appearance. It is > > only the quotes around the term that actually appears in the document > > that we are talking about. > > > > Any suggestions? > > > > Valary > >

Re: Smart quotes and index codes nohogumbo[ at ]aol.com 28.07.2006 16:07:41 And thanks to you as well Cindy. I tried the No hidden formatting and alas it's still confused. As I responded to Mike, I guess I was just hoping that Word would play nice with us since we make every effort to use best Word practices when working on our documents. Thanks again Cindy M -WordMVP- wrote: [Quoted Text] > > I work in a law firm and we repeatedly have documents that have been > > marked for index that have smart quotes that go "stupid". lol What I > > mean is that the closing quote mark after the index marking appears as > > an open quote, e.g., is the example of a term like (the "Issuer"{ XE > > "Issuer" }" the final quote would appear as an open quote. > > > > This usually arises when we have to do a Find & Replace to conform all > > of the quotes in a document to be smart quotes. And it does not matter > > whether the index markings are showing or hidden when we perform the > > Find & Replace. The result is the same. We end up with the term being > > surrounded by two open quotes. > > > > I know that the default quotes within the index code itself are > > straight quotes and we are not concerned about their appearance. It is > > only the quotes around the term that actually appears in the document > > that we are talking about. > > > When you use Find/Replace you can specify formatting, as well as text to > be found. With the focus in the "Find what" box, click the "Format" > button, choose font, and make sure "Hidden" is NOT activated. Now Find > should pick up only quotes that are NOT hidden. > > Cindy Meister > INTER-Solutions, Switzerland > http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) > http://www.word.mvps.org > > This reply is posted in the Newsgroup; please post any follow question or > reply in the newsgroup and not by e-mail :-)

Re: Smart quotes and index codes "Robert M. Franz (RMF)" <robert.franz[ at ]mvps.org> 29.07.2006 14:37:07 Hi Valary nohogumbo[ at ]aol.com wrote: [Quoted Text] > I work in a law firm and we repeatedly have documents that have been > marked for index that have smart quotes that go "stupid". lol What I > mean is that the closing quote mark after the index marking appears as > an open quote, e.g., is the example of a term like (the "Issuer"{ XE > "Issuer" }" the final quote would appear as an open quote. Have you considered placing the XE-field _after_ the closing quote entierly? 2cents Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word