What increases the size of a word document dramatically? Karen 07.07.2006 14:56:01 I am reformatting a manual with only a few graphics. The size has gone from 500kg to 50000kg. I do the reformating and it accepts the changes, but when I go back to the beginning of the document the formatting has changed.

Re: What increases the size of a word document dramatically? "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 07.07.2006 15:15:17 There are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Picture: Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen" <Karen[ at ]discussions.microsoft.com> wrote in message news:5E1EDAD9-BB96-46AF-8257-42C4C0831BBE[ at ]microsoft.com... [Quoted Text] > I am reformatting a manual with only a few graphics. The size has gone from > 500kg to 50000kg. I do the reformating and it accepts the changes, but when > I go back to the beginning of the document the formatting has changed.

Re: What increases the size of a word document dramatically? "Graham Mayor" <gmayor[ at ]REMOVETHISmvps.org> 08.07.2006 05:47:12 50,000kg - that's 55 tons. It's a wonder the desk hasn't collapsed ;) -- <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Karen wrote: [Quoted Text] > I am reformatting a manual with only a few graphics. The size has > gone from 500kg to 50000kg. I do the reformating and it accepts the > changes, but when I go back to the beginning of the document the > formatting has changed.