create a 280 split page trainer's doc that word wraps MarianneM 14.07.2006 15:32:02 Need to redesign a 280 landscaped split page document that allows me to insert page breaks on the left side of the document and can word wrap to the next page on the left side. The right side has Instructor's Notes as a heading and may or may not have text on any given page. Currently the document is designed as a table on each page. This document is growing with new iterations of software applications so I need to be able to easily insert new pages without having to manually add lines to create page breaks. Should I keep this with table formatting or set it up as columns? What are the advantages either way?

Re: create a 280 split page trainer's doc that word wraps "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 14.07.2006 15:50:29 You need to clarify what you mean by "split page." If you mean that you have two separate text flows on each page, then a table is the best way to approach this (newspaper-style columns will not work at all). Your "Instructor's Notes" heading can be a repeated table heading or can be put in the page header. You can easily insert a page break (without breaking the table) by starting a new row and formatting it as "Page break before." Although Word is never entirely comfortable with long tables, it is long single-row tables that especially give it fits. As long as no table row is longer than a page, you should be okay, though it doesn't hurt to break the table whenever possible (to insert a heading, for example). If, on the other hand, what you're actually trying to do is create facing pages of text and notes, then there is no practical way to do this in Word. Publisher would handle the alternating pages more easily (with text boxes), but I suspect 280 pages might be straining its limits. For that you would need to use a real DTP application. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message news:3807D905-6210-4B69-8373-C80ADED19744[ at ]microsoft.com... [Quoted Text] > Need to redesign a 280 landscaped split page document that allows me to > insert page breaks on the left side of the document and can word wrap to the > next page on the left side. The right side has Instructor's Notes as a > heading and may or may not have text on any given page. Currently the > document is designed as a table on each page. This document is growing with > new iterations of software applications so I need to be able to easily insert > new pages without having to manually add lines to create page breaks. > > Should I keep this with table formatting or set it up as columns? What are > the advantages either way?

Re: create a 280 split page trainer's doc that word wraps MarianneM 14.07.2006 17:11:02 Yes. I have two separate text flows on each page. I will change the document so that the table doesn't run for more than a couple pages at most. This should solve my problems. Thanks for the tip about page breaks. I kept wondering why the page break would appear before the page rather than where I was inserting it at the end of a page. I guess there is just no easy way to handle this since I am trying to create facing pages with notes and I want the text on the left side to be able to continueally wrap from one page to the next page while placing the Instructor Notes at the top of each page on the right side. "Suzanne S. Barnhill" wrote: [Quoted Text] > You need to clarify what you mean by "split page." If you mean that you have > two separate text flows on each page, then a table is the best way to > approach this (newspaper-style columns will not work at all). Your > "Instructor's Notes" heading can be a repeated table heading or can be put > in the page header. You can easily insert a page break (without breaking the > table) by starting a new row and formatting it as "Page break before." > Although Word is never entirely comfortable with long tables, it is long > single-row tables that especially give it fits. As long as no table row is > longer than a page, you should be okay, though it doesn't hurt to break the > table whenever possible (to insert a heading, for example). > > If, on the other hand, what you're actually trying to do is create facing > pages of text and notes, then there is no practical way to do this in Word. > Publisher would handle the alternating pages more easily (with text boxes), > but I suspect 280 pages might be straining its limits. For that you would > need to use a real DTP application. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org > Email cannot be acknowledged; please post all follow-ups to the newsgroup so > all may benefit. > > "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message > news:3807D905-6210-4B69-8373-C80ADED19744[ at ]microsoft.com... > > Need to redesign a 280 landscaped split page document that allows me to > > insert page breaks on the left side of the document and can word wrap to > the > > next page on the left side. The right side has Instructor's Notes as a > > heading and may or may not have text on any given page. Currently the > > document is designed as a table on each page. This document is growing > with > > new iterations of software applications so I need to be able to easily > insert > > new pages without having to manually add lines to create page breaks. > > > > Should I keep this with table formatting or set it up as columns? What > are > > the advantages either way? > >

Re: create a 280 split page trainer's doc that word wraps "Margaret Aldis" <Margaret.Aldis[ at ]mvps.(SpamStopper)org.invalid> 16.07.2006 16:46:22 If the text is continuous, but the notes are sporadic and associated with particular pieces of text, you could do this another way. Set up your margins so that the text flows continuously down the left side of the page - let it flow, controlling it with "Keep with nexts" rather than hard breaks as far as possible. Then use text boxes for the instructor notes. Position the text boxes relative to the page in the space on the right. Anchor to the relevant bit of text and lock the anchor. Obviously, you might still have to do a bit of pagination work to make sure you only get one text box on a page (maybe some notes will have to share a text box) but depending on the density of instructor notes and the fluidity of the main text story this may be less painful than the table method. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message news:C3B5A767-1156-4A6A-B14E-5F87A2F22BF1[ at ]microsoft.com... [Quoted Text] > Yes. I have two separate text flows on each page. I will change the > document so that the table doesn't run for more than a couple pages at > most. > This should solve my problems. Thanks for the tip about page breaks. I > kept > wondering why the page break would appear before the page rather than > where I > was inserting it at the end of a page. > > I guess there is just no easy way to handle this since I am trying to > create > facing pages with notes and I want the text on the left side to be able to > continueally wrap from one page to the next page while placing the > Instructor > Notes at the top of each page on the right side. > > "Suzanne S. Barnhill" wrote: > >> You need to clarify what you mean by "split page." If you mean that you >> have >> two separate text flows on each page, then a table is the best way to >> approach this (newspaper-style columns will not work at all). Your >> "Instructor's Notes" heading can be a repeated table heading or can be >> put >> in the page header. You can easily insert a page break (without breaking >> the >> table) by starting a new row and formatting it as "Page break before." >> Although Word is never entirely comfortable with long tables, it is long >> single-row tables that especially give it fits. As long as no table row >> is >> longer than a page, you should be okay, though it doesn't hurt to break >> the >> table whenever possible (to insert a heading, for example). >> >> If, on the other hand, what you're actually trying to do is create facing >> pages of text and notes, then there is no practical way to do this in >> Word. >> Publisher would handle the alternating pages more easily (with text >> boxes), >> but I suspect 280 pages might be straining its limits. For that you would >> need to use a real DTP application. >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> Word MVP FAQ site: http://word.mvps.org >> Email cannot be acknowledged; please post all follow-ups to the newsgroup >> so >> all may benefit. >> >> "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message >> news:3807D905-6210-4B69-8373-C80ADED19744[ at ]microsoft.com... >> > Need to redesign a 280 landscaped split page document that allows me to >> > insert page breaks on the left side of the document and can word wrap >> > to >> the >> > next page on the left side. The right side has Instructor's Notes as a >> > heading and may or may not have text on any given page. Currently the >> > document is designed as a table on each page. This document is growing >> with >> > new iterations of software applications so I need to be able to easily >> insert >> > new pages without having to manually add lines to create page breaks. >> > >> > Should I keep this with table formatting or set it up as columns? What >> are >> > the advantages either way? >> >>

Re: create a 280 split page trainer's doc that word wraps "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 16.07.2006 19:00:09 Frames work even better because you can include them in a style definition; see http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Margaret Aldis" <Margaret.Aldis[ at ]mvps.(SpamStopper)org.invalid> wrote in message news:%23vaggdPqGHA.1140[ at ]TK2MSFTNGP05.phx.gbl... [Quoted Text] > If the text is continuous, but the notes are sporadic and associated with > particular pieces of text, you could do this another way. > > Set up your margins so that the text flows continuously down the left side > of the page - let it flow, controlling it with "Keep with nexts" rather than > hard breaks as far as possible. Then use text boxes for the instructor > notes. Position the text boxes relative to the page in the space on the > right. Anchor to the relevant bit of text and lock the anchor. Obviously, > you might still have to do a bit of pagination work to make sure you only > get one text box on a page (maybe some notes will have to share a text box) > but depending on the density of instructor notes and the fluidity of the > main text story this may be less painful than the table method. > > -- > Margaret Aldis - Microsoft Word MVP > Syntagma partnership site: http://www.syntagma.co.uk > Word MVP FAQ site: http://www.word.mvps.org > > > "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message > news:C3B5A767-1156-4A6A-B14E-5F87A2F22BF1[ at ]microsoft.com... > > Yes. I have two separate text flows on each page. I will change the > > document so that the table doesn't run for more than a couple pages at > > most. > > This should solve my problems. Thanks for the tip about page breaks. I > > kept > > wondering why the page break would appear before the page rather than > > where I > > was inserting it at the end of a page. > > > > I guess there is just no easy way to handle this since I am trying to > > create > > facing pages with notes and I want the text on the left side to be able to > > continueally wrap from one page to the next page while placing the > > Instructor > > Notes at the top of each page on the right side. > > > > "Suzanne S. Barnhill" wrote: > > > >> You need to clarify what you mean by "split page." If you mean that you > >> have > >> two separate text flows on each page, then a table is the best way to > >> approach this (newspaper-style columns will not work at all). Your > >> "Instructor's Notes" heading can be a repeated table heading or can be > >> put > >> in the page header. You can easily insert a page break (without breaking > >> the > >> table) by starting a new row and formatting it as "Page break before." > >> Although Word is never entirely comfortable with long tables, it is long > >> single-row tables that especially give it fits. As long as no table row > >> is > >> longer than a page, you should be okay, though it doesn't hurt to break > >> the > >> table whenever possible (to insert a heading, for example). > >> > >> If, on the other hand, what you're actually trying to do is create facing > >> pages of text and notes, then there is no practical way to do this in > >> Word. > >> Publisher would handle the alternating pages more easily (with text > >> boxes), > >> but I suspect 280 pages might be straining its limits. For that you would > >> need to use a real DTP application. > >> > >> -- > >> Suzanne S. Barnhill > >> Microsoft MVP (Word) > >> Words into Type > >> Fairhope, Alabama USA > >> Word MVP FAQ site: http://word.mvps.org > >> Email cannot be acknowledged; please post all follow-ups to the newsgroup > >> so > >> all may benefit. > >> > >> "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message > >> news:3807D905-6210-4B69-8373-C80ADED19744[ at ]microsoft.com... > >> > Need to redesign a 280 landscaped split page document that allows me to > >> > insert page breaks on the left side of the document and can word wrap > >> > to > >> the > >> > next page on the left side. The right side has Instructor's Notes as a > >> > heading and may or may not have text on any given page. Currently the > >> > document is designed as a table on each page. This document is growing > >> with > >> > new iterations of software applications so I need to be able to easily > >> insert > >> > new pages without having to manually add lines to create page breaks. > >> > > >> > Should I keep this with table formatting or set it up as columns? What > >> are > >> > the advantages either way? > >> > >> > >

Re: create a 280 split page trainer's doc that word wraps "Margaret Aldis" <Margaret.Aldis[ at ]mvps.(SpamStopper)org.invalid> 17.07.2006 15:30:26 Yes, that's true, but then if the notes have any complexity you have to have a whole set of styles (all derived from the same framed base style) for different formatting within the frame. (I quite like this and have done margin notes including bullet points that way in one of my manual designs, but I'm not sure it would be to everyone's taste <g>). I should have flagged the usual limitations of the text box idea, though - if you wanted a TOC of the instructor notes or any cross referencing you'd be stuck. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message news:uwTOprQqGHA.928[ at ]TK2MSFTNGP04.phx.gbl... [Quoted Text] > Frames work even better because you can include them in a style > definition; > see http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org > Email cannot be acknowledged; please post all follow-ups to the newsgroup > so > all may benefit. > > "Margaret Aldis" <Margaret.Aldis[ at ]mvps.(SpamStopper)org.invalid> wrote in > message news:%23vaggdPqGHA.1140[ at ]TK2MSFTNGP05.phx.gbl... >> If the text is continuous, but the notes are sporadic and associated with >> particular pieces of text, you could do this another way. >> >> Set up your margins so that the text flows continuously down the left >> side >> of the page - let it flow, controlling it with "Keep with nexts" rather > than >> hard breaks as far as possible. Then use text boxes for the instructor >> notes. Position the text boxes relative to the page in the space on the >> right. Anchor to the relevant bit of text and lock the anchor. Obviously, >> you might still have to do a bit of pagination work to make sure you only >> get one text box on a page (maybe some notes will have to share a text > box) >> but depending on the density of instructor notes and the fluidity of the >> main text story this may be less painful than the table method. >> >> -- >> Margaret Aldis - Microsoft Word MVP >> Syntagma partnership site: http://www.syntagma.co.uk >> Word MVP FAQ site: http://www.word.mvps.org >> >> >> "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message >> news:C3B5A767-1156-4A6A-B14E-5F87A2F22BF1[ at ]microsoft.com... >> > Yes. I have two separate text flows on each page. I will change the >> > document so that the table doesn't run for more than a couple pages at >> > most. >> > This should solve my problems. Thanks for the tip about page breaks. >> > I >> > kept >> > wondering why the page break would appear before the page rather than >> > where I >> > was inserting it at the end of a page. >> > >> > I guess there is just no easy way to handle this since I am trying to >> > create >> > facing pages with notes and I want the text on the left side to be able > to >> > continueally wrap from one page to the next page while placing the >> > Instructor >> > Notes at the top of each page on the right side. >> > >> > "Suzanne S. Barnhill" wrote: >> > >> >> You need to clarify what you mean by "split page." If you mean that >> >> you >> >> have >> >> two separate text flows on each page, then a table is the best way to >> >> approach this (newspaper-style columns will not work at all). Your >> >> "Instructor's Notes" heading can be a repeated table heading or can be >> >> put >> >> in the page header. You can easily insert a page break (without > breaking >> >> the >> >> table) by starting a new row and formatting it as "Page break before." >> >> Although Word is never entirely comfortable with long tables, it is > long >> >> single-row tables that especially give it fits. As long as no table >> >> row >> >> is >> >> longer than a page, you should be okay, though it doesn't hurt to >> >> break >> >> the >> >> table whenever possible (to insert a heading, for example). >> >> >> >> If, on the other hand, what you're actually trying to do is create > facing >> >> pages of text and notes, then there is no practical way to do this in >> >> Word. >> >> Publisher would handle the alternating pages more easily (with text >> >> boxes), >> >> but I suspect 280 pages might be straining its limits. For that you > would >> >> need to use a real DTP application. >> >> >> >> -- >> >> Suzanne S. Barnhill >> >> Microsoft MVP (Word) >> >> Words into Type >> >> Fairhope, Alabama USA >> >> Word MVP FAQ site: http://word.mvps.org >> >> Email cannot be acknowledged; please post all follow-ups to the > newsgroup >> >> so >> >> all may benefit. >> >> >> >> "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message >> >> news:3807D905-6210-4B69-8373-C80ADED19744[ at ]microsoft.com... >> >> > Need to redesign a 280 landscaped split page document that allows me > to >> >> > insert page breaks on the left side of the document and can word >> >> > wrap >> >> > to >> >> the >> >> > next page on the left side. The right side has Instructor's Notes >> >> > as > a >> >> > heading and may or may not have text on any given page. Currently > the >> >> > document is designed as a table on each page. This document is > growing >> >> with >> >> > new iterations of software applications so I need to be able to > easily >> >> insert >> >> > new pages without having to manually add lines to create page >> >> > breaks. >> >> > >> >> > Should I keep this with table formatting or set it up as columns? > What >> >> are >> >> > the advantages either way? >> >> >> >> >> >> >

Re: create a 280 split page trainer's doc that word wraps "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 17.07.2006 16:21:50 And of course the overall drawback of text boxes OR frames is that they can't break over pages, though text boxes at least could be linked. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Margaret Aldis" <Margaret.Aldis[ at ]mvps.(SpamStopper)org.invalid> wrote in message news:ORrcuXbqGHA.2464[ at ]TK2MSFTNGP03.phx.gbl... [Quoted Text] > Yes, that's true, but then if the notes have any complexity you have to have > a whole set of styles (all derived from the same framed base style) for > different formatting within the frame. (I quite like this and have done > margin notes including bullet points that way in one of my manual designs, > but I'm not sure it would be to everyone's taste <g>). > > I should have flagged the usual limitations of the text box idea, though - > if you wanted a TOC of the instructor notes or any cross referencing you'd > be stuck. > > -- > Margaret Aldis - Microsoft Word MVP > Syntagma partnership site: http://www.syntagma.co.uk > Word MVP FAQ site: http://www.word.mvps.org > > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:uwTOprQqGHA.928[ at ]TK2MSFTNGP04.phx.gbl... > > Frames work even better because you can include them in a style > > definition; > > see http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org > > Email cannot be acknowledged; please post all follow-ups to the newsgroup > > so > > all may benefit. > > > > "Margaret Aldis" <Margaret.Aldis[ at ]mvps.(SpamStopper)org.invalid> wrote in > > message news:%23vaggdPqGHA.1140[ at ]TK2MSFTNGP05.phx.gbl... > >> If the text is continuous, but the notes are sporadic and associated with > >> particular pieces of text, you could do this another way. > >> > >> Set up your margins so that the text flows continuously down the left > >> side > >> of the page - let it flow, controlling it with "Keep with nexts" rather > > than > >> hard breaks as far as possible. Then use text boxes for the instructor > >> notes. Position the text boxes relative to the page in the space on the > >> right. Anchor to the relevant bit of text and lock the anchor. Obviously, > >> you might still have to do a bit of pagination work to make sure you only > >> get one text box on a page (maybe some notes will have to share a text > > box) > >> but depending on the density of instructor notes and the fluidity of the > >> main text story this may be less painful than the table method. > >> > >> -- > >> Margaret Aldis - Microsoft Word MVP > >> Syntagma partnership site: http://www.syntagma.co.uk > >> Word MVP FAQ site: http://www.word.mvps.org > >> > >> > >> "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message > >> news:C3B5A767-1156-4A6A-B14E-5F87A2F22BF1[ at ]microsoft.com... > >> > Yes. I have two separate text flows on each page. I will change the > >> > document so that the table doesn't run for more than a couple pages at > >> > most. > >> > This should solve my problems. Thanks for the tip about page breaks. > >> > I > >> > kept > >> > wondering why the page break would appear before the page rather than > >> > where I > >> > was inserting it at the end of a page. > >> > > >> > I guess there is just no easy way to handle this since I am trying to > >> > create > >> > facing pages with notes and I want the text on the left side to be able > > to > >> > continueally wrap from one page to the next page while placing the > >> > Instructor > >> > Notes at the top of each page on the right side. > >> > > >> > "Suzanne S. Barnhill" wrote: > >> > > >> >> You need to clarify what you mean by "split page." If you mean that > >> >> you > >> >> have > >> >> two separate text flows on each page, then a table is the best way to > >> >> approach this (newspaper-style columns will not work at all). Your > >> >> "Instructor's Notes" heading can be a repeated table heading or can be > >> >> put > >> >> in the page header. You can easily insert a page break (without > > breaking > >> >> the > >> >> table) by starting a new row and formatting it as "Page break before." > >> >> Although Word is never entirely comfortable with long tables, it is > > long > >> >> single-row tables that especially give it fits. As long as no table > >> >> row > >> >> is > >> >> longer than a page, you should be okay, though it doesn't hurt to > >> >> break > >> >> the > >> >> table whenever possible (to insert a heading, for example). > >> >> > >> >> If, on the other hand, what you're actually trying to do is create > > facing > >> >> pages of text and notes, then there is no practical way to do this in > >> >> Word. > >> >> Publisher would handle the alternating pages more easily (with text > >> >> boxes), > >> >> but I suspect 280 pages might be straining its limits. For that you > > would > >> >> need to use a real DTP application. > >> >> > >> >> -- > >> >> Suzanne S. Barnhill > >> >> Microsoft MVP (Word) > >> >> Words into Type > >> >> Fairhope, Alabama USA > >> >> Word MVP FAQ site: http://word.mvps.org > >> >> Email cannot be acknowledged; please post all follow-ups to the > > newsgroup > >> >> so > >> >> all may benefit. > >> >> > >> >> "MarianneM" <MarianneM[ at ]discussions.microsoft.com> wrote in message > >> >> news:3807D905-6210-4B69-8373-C80ADED19744[ at ]microsoft.com... > >> >> > Need to redesign a 280 landscaped split page document that allows me > > to > >> >> > insert page breaks on the left side of the document and can word > >> >> > wrap > >> >> > to > >> >> the > >> >> > next page on the left side. The right side has Instructor's Notes > >> >> > as > > a > >> >> > heading and may or may not have text on any given page. Currently > > the > >> >> > document is designed as a table on each page. This document is > > growing > >> >> with > >> >> > new iterations of software applications so I need to be able to > > easily > >> >> insert > >> >> > new pages without having to manually add lines to create page > >> >> > breaks. > >> >> > > >> >> > Should I keep this with table formatting or set it up as columns? > > What > >> >> are > >> >> > the advantages either way? > >> >> > >> >> > >> > >> > > > >