Errors with Chapter & Appendix (Heading List) Numbering in One Doc "Alison" <alison.craig[ at ]ultrasonix.com> 05.06.2006 18:52:09 OS: XP 5.1, Service Pack 2 Word: 2003 SP2 I have a large document (240+ pages) with 11 Chapters and at least 6 Appendices (and yes, I have read and applied the lessons from http://www.shaunakelly.com/word/numbering/outlinenumbering.html - several times) The Chapters use Headings 1 through 4 and the Appendices use 6 through 9 in the following format: Chapter 1: XXXX Appendix A: XXXX 1.0 XXXX A.0 XXXX 1.0.1 XXXX A.0.1 XXXX 1.0.1.1 XXXX A.0.1.1 XXXX The problem is mostly with the Appendices, for example Appendix D: XXXX D.0 XXXXX D.0.1 XXXX D.0.1 XXXX (Should be D.0.2) D.0.1.1 XXXX E.0.1.1 XXXX (Should be D.0.1.2) D.0.1 XXXX (Should be D.0.3) D.1 XXXX (Correct) Also, when I move from Chapters to Appendices and then apply a numbered Caption Label (Insert > Reference > Caption), it takes it's numbering from the previous Chapter number. If I specifically tell it to use Heading 6 (for the Appendix number), then it renumbers the previous Chapter's tables with the Appendix number. I realize that changing the heading styles might solve all this, but I've inherited this format and have to live with it. If I could find a way (without using Master Document) to add cross references and create auto TOCs across files then I would make a separate file for the Appendices and re-create the Appendix numbering scheme starting using Headings 1 through 4, which I hope would make the whole headache go away.

Re: Errors with Chapter & Appendix (Heading List) Numbering in One Doc "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 05.06.2006 20:44:34 For this I think you need another of Shauna's articles: http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Alison" <alison.craig[ at ]ultrasonix.com> wrote in message news:%23FpvFFNiGHA.2292[ at ]TK2MSFTNGP02.phx.gbl... [Quoted Text] > OS: XP 5.1, Service Pack 2 > Word: 2003 SP2 > > I have a large document (240+ pages) with 11 Chapters and at least 6 > Appendices (and yes, I have read and applied the lessons from > http://www.shaunakelly.com/word/numbering/outlinenumbering.html - several > times) > > The Chapters use Headings 1 through 4 and the Appendices use 6 through 9 in > the following format: > > Chapter 1: XXXX Appendix A: XXXX > 1.0 XXXX A.0 XXXX > 1.0.1 XXXX A.0.1 XXXX > 1.0.1.1 XXXX A.0.1.1 XXXX > > The problem is mostly with the Appendices, for example > > Appendix D: XXXX > > D.0 XXXXX > > D.0.1 XXXX > > D.0.1 XXXX (Should be D.0.2) > > D.0.1.1 XXXX > > E.0.1.1 XXXX (Should be D.0.1.2) > > D.0.1 XXXX (Should be D.0.3) > > D.1 XXXX (Correct) > > > > Also, when I move from Chapters to Appendices and then apply a numbered > Caption Label (Insert > Reference > Caption), it takes it's numbering from > the previous Chapter number. If I specifically tell it to use Heading 6 (for > the Appendix number), then it renumbers the previous Chapter's tables with > the Appendix number. > > I realize that changing the heading styles might solve all this, but I've > inherited this format and have to live with it. If I could find a way > (without using Master Document) to add cross references and create auto TOCs > across files then I would make a separate file for the Appendices and > re-create the Appendix numbering scheme starting using Headings 1 through 4, > which I hope would make the whole headache go away. > > > > >

Re: Errors with Chapter & Appendix (Heading List) Numbering in One Doc "Alison" <alison.craig[ at ]ultrasonix.com> 05.06.2006 23:21:51 Thanks. That helped with the Tables/Figures issues, but as far as the headings are concerned, there is no change. They are still messed up as described in my first posting (below). Additional info: The "Previous Number Level" box does not allow me to refer to the proper number level. It leaves the space blank or arbitrarily chooses the level it wants (always the wrong one), Forcibly selecting the appropriate level simply messes up the numbering format even further. Alison "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message news:uCajqHOiGHA.2220[ at ]TK2MSFTNGP05.phx.gbl... [Quoted Text] > For this I think you need another of Shauna's articles: > http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org > Email cannot be acknowledged; please post all follow-ups to the newsgroup > so > all may benefit. > > "Alison" <alison.craig[ at ]ultrasonix.com> wrote in message > news:%23FpvFFNiGHA.2292[ at ]TK2MSFTNGP02.phx.gbl... >> OS: XP 5.1, Service Pack 2 >> Word: 2003 SP2 >> >> I have a large document (240+ pages) with 11 Chapters and at least 6 >> Appendices (and yes, I have read and applied the lessons from >> http://www.shaunakelly.com/word/numbering/outlinenumbering.html - several >> times) >> >> The Chapters use Headings 1 through 4 and the Appendices use 6 through 9 > in >> the following format: >> >> Chapter 1: XXXX Appendix A: XXXX >> 1.0 XXXX A.0 XXXX >> 1.0.1 XXXX A.0.1 XXXX >> 1.0.1.1 XXXX A.0.1.1 XXXX >> >> The problem is mostly with the Appendices, for example >> >> Appendix D: XXXX >> >> D.0 XXXXX >> >> D.0.1 XXXX >> >> D.0.1 XXXX (Should be D.0.2) >> >> D.0.1.1 XXXX >> >> E.0.1.1 XXXX (Should be D.0.1.2) >> >> D.0.1 XXXX (Should be D.0.3) >> >> D.1 XXXX (Correct) >> >> >> >> Also, when I move from Chapters to Appendices and then apply a numbered >> Caption Label (Insert > Reference > Caption), it takes it's numbering >> from >> the previous Chapter number. If I specifically tell it to use Heading 6 > (for >> the Appendix number), then it renumbers the previous Chapter's tables >> with >> the Appendix number. >> >> I realize that changing the heading styles might solve all this, but I've >> inherited this format and have to live with it. If I could find a way >> (without using Master Document) to add cross references and create auto > TOCs >> across files then I would make a separate file for the Appendices and >> re-create the Appendix numbering scheme starting using Headings 1 through > 4, >> which I hope would make the whole headache go away. >> >> >> >> >> >

Re: Errors with Chapter & Appendix (Heading List) Numbering in One Doc "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 05.06.2006 23:44:00 You do have all your headings (both main document and appendixes) set up as part of a single outline-numbered list? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Alison" <alison.craig[ at ]ultrasonix.com> wrote in message news:eB7NubPiGHA.4848[ at ]TK2MSFTNGP04.phx.gbl... [Quoted Text] > Thanks. That helped with the Tables/Figures issues, but as far as the > headings are concerned, there is no change. They are still messed up as > described in my first posting (below). > > Additional info: The "Previous Number Level" box does not allow me to refer > to the proper number level. It leaves the space blank or arbitrarily chooses > the level it wants (always the wrong one), Forcibly selecting the > appropriate level simply messes up the numbering format even further. > > Alison > > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:uCajqHOiGHA.2220[ at ]TK2MSFTNGP05.phx.gbl... > > For this I think you need another of Shauna's articles: > > http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org > > Email cannot be acknowledged; please post all follow-ups to the newsgroup > > so > > all may benefit. > > > > "Alison" <alison.craig[ at ]ultrasonix.com> wrote in message > > news:%23FpvFFNiGHA.2292[ at ]TK2MSFTNGP02.phx.gbl... > >> OS: XP 5.1, Service Pack 2 > >> Word: 2003 SP2 > >> > >> I have a large document (240+ pages) with 11 Chapters and at least 6 > >> Appendices (and yes, I have read and applied the lessons from > >> http://www.shaunakelly.com/word/numbering/outlinenumbering.html - several > >> times) > >> > >> The Chapters use Headings 1 through 4 and the Appendices use 6 through 9 > > in > >> the following format: > >> > >> Chapter 1: XXXX Appendix A: XXXX > >> 1.0 XXXX A.0 XXXX > >> 1.0.1 XXXX A.0.1 XXXX > >> 1.0.1.1 XXXX A.0.1.1 XXXX > >> > >> The problem is mostly with the Appendices, for example > >> > >> Appendix D: XXXX > >> > >> D.0 XXXXX > >> > >> D.0.1 XXXX > >> > >> D.0.1 XXXX (Should be D.0.2) > >> > >> D.0.1.1 XXXX > >> > >> E.0.1.1 XXXX (Should be D.0.1.2) > >> > >> D.0.1 XXXX (Should be D.0.3) > >> > >> D.1 XXXX (Correct) > >> > >> > >> > >> Also, when I move from Chapters to Appendices and then apply a numbered > >> Caption Label (Insert > Reference > Caption), it takes it's numbering > >> from > >> the previous Chapter number. If I specifically tell it to use Heading 6 > > (for > >> the Appendix number), then it renumbers the previous Chapter's tables > >> with > >> the Appendix number. > >> > >> I realize that changing the heading styles might solve all this, but I've > >> inherited this format and have to live with it. If I could find a way > >> (without using Master Document) to add cross references and create auto > > TOCs > >> across files then I would make a separate file for the Appendices and > >> re-create the Appendix numbering scheme starting using Headings 1 through > > 4, > >> which I hope would make the whole headache go away. > >> > >> > >> > >> > >> > > > >

Re: Errors with Chapter & Appendix (Heading List) Numbering in One Doc "Alison" <alison.craig[ at ]ultrasonix.com> 06.06.2006 23:24:12 I do now! and after spending a couple of hours fighting with it, it works as it should. Thank you very much!!!! The only problem remaining is with the TOC. For some reason the numbering scheme for Headings 2 and 7 (equivalent headings for Chapters and Appendices, respectively) refuse to appear in anything but bold face type. Headings 3, 4 and 8 work correctly, but Appendix Heading 9 (equivalent to Chapter Heading 4) has the same problem. I can't figure it out the problem as they all have the same kind of font formatting, both in List numbering and through their individual font setups as well as with their TOC style settings. Any suggestions? Alison "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message news:%23RPrqoPiGHA.4080[ at ]TK2MSFTNGP03.phx.gbl... [Quoted Text] > You do have all your headings (both main document and appendixes) set up > as > part of a single outline-numbered list? > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > Word MVP FAQ site: http://word.mvps.org > Email cannot be acknowledged; please post all follow-ups to the newsgroup > so > all may benefit. > > "Alison" <alison.craig[ at ]ultrasonix.com> wrote in message > news:eB7NubPiGHA.4848[ at ]TK2MSFTNGP04.phx.gbl... >> Thanks. That helped with the Tables/Figures issues, but as far as the >> headings are concerned, there is no change. They are still messed up as >> described in my first posting (below). >> >> Additional info: The "Previous Number Level" box does not allow me to > refer >> to the proper number level. It leaves the space blank or arbitrarily > chooses >> the level it wants (always the wrong one), Forcibly selecting the >> appropriate level simply messes up the numbering format even further. >> >> Alison >> >> >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message >> news:uCajqHOiGHA.2220[ at ]TK2MSFTNGP05.phx.gbl... >> > For this I think you need another of Shauna's articles: >> > http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html >> > >> > -- >> > Suzanne S. Barnhill >> > Microsoft MVP (Word) >> > Words into Type >> > Fairhope, Alabama USA >> > Word MVP FAQ site: http://word.mvps.org >> > Email cannot be acknowledged; please post all follow-ups to the > newsgroup >> > so >> > all may benefit. >> > >> > "Alison" <alison.craig[ at ]ultrasonix.com> wrote in message >> > news:%23FpvFFNiGHA.2292[ at ]TK2MSFTNGP02.phx.gbl... >> >> OS: XP 5.1, Service Pack 2 >> >> Word: 2003 SP2 >> >> >> >> I have a large document (240+ pages) with 11 Chapters and at least 6 >> >> Appendices (and yes, I have read and applied the lessons from >> >> http://www.shaunakelly.com/word/numbering/outlinenumbering.html - > several >> >> times) >> >> >> >> The Chapters use Headings 1 through 4 and the Appendices use 6 through > 9 >> > in >> >> the following format: >> >> >> >> Chapter 1: XXXX Appendix A: XXXX >> >> 1.0 XXXX A.0 XXXX >> >> 1.0.1 XXXX A.0.1 XXXX >> >> 1.0.1.1 XXXX A.0.1.1 XXXX >> >> >> >> The problem is mostly with the Appendices, for example >> >> >> >> Appendix D: XXXX >> >> >> >> D.0 XXXXX >> >> >> >> D.0.1 XXXX >> >> >> >> D.0.1 XXXX (Should be D.0.2) >> >> >> >> D.0.1.1 XXXX >> >> >> >> E.0.1.1 XXXX (Should be D.0.1.2) >> >> >> >> D.0.1 XXXX (Should be D.0.3) >> >> >> >> D.1 XXXX (Correct) >> >> >> >> >> >> >> >> Also, when I move from Chapters to Appendices and then apply a >> >> numbered >> >> Caption Label (Insert > Reference > Caption), it takes it's numbering >> >> from >> >> the previous Chapter number. If I specifically tell it to use Heading >> >> 6 >> > (for >> >> the Appendix number), then it renumbers the previous Chapter's tables >> >> with >> >> the Appendix number. >> >> >> >> I realize that changing the heading styles might solve all this, but > I've >> >> inherited this format and have to live with it. If I could find a way >> >> (without using Master Document) to add cross references and create >> >> auto >> > TOCs >> >> across files then I would make a separate file for the Appendices and >> >> re-create the Appendix numbering scheme starting using Headings 1 > through >> > 4, >> >> which I hope would make the whole headache go away. >> >> >> >> >> >> >> >> >> >> >> > >> >> >

Re: Errors with Chapter & Appendix (Heading List) Numbering in One Doc "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> 07.06.2006 02:45:59 Make sure that the actual numbering doesn't have bold formatting (in the Bullets and Numbering dialog) and that boldface hasn't ever been applied to or removed from any of the headings as direct formatting. When you format a paragraph and then change the formatting, sometimes the formatting gets left on the paragraph mark, and the numbering will adopt the formatting of the paragraph mark. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Alison" <alison.craig[ at ]ultrasonix.com> wrote in message news:elN%23OCciGHA.4044[ at ]TK2MSFTNGP03.phx.gbl... [Quoted Text] > I do now! and after spending a couple of hours fighting with it, it works as > it should. Thank you very much!!!! > > The only problem remaining is with the TOC. For some reason the numbering > scheme for Headings 2 and 7 (equivalent headings for Chapters and > Appendices, respectively) refuse to appear in anything but bold face type. > Headings 3, 4 and 8 work correctly, but Appendix Heading 9 (equivalent to > Chapter Heading 4) has the same problem. > > I can't figure it out the problem as they all have the same kind of font > formatting, both in List numbering and through their individual font setups > as well as with their TOC style settings. > > Any suggestions? > > Alison > > > "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > news:%23RPrqoPiGHA.4080[ at ]TK2MSFTNGP03.phx.gbl... > > You do have all your headings (both main document and appendixes) set up > > as > > part of a single outline-numbered list? > > > > -- > > Suzanne S. Barnhill > > Microsoft MVP (Word) > > Words into Type > > Fairhope, Alabama USA > > Word MVP FAQ site: http://word.mvps.org > > Email cannot be acknowledged; please post all follow-ups to the newsgroup > > so > > all may benefit. > > > > "Alison" <alison.craig[ at ]ultrasonix.com> wrote in message > > news:eB7NubPiGHA.4848[ at ]TK2MSFTNGP04.phx.gbl... > >> Thanks. That helped with the Tables/Figures issues, but as far as the > >> headings are concerned, there is no change. They are still messed up as > >> described in my first posting (below). > >> > >> Additional info: The "Previous Number Level" box does not allow me to > > refer > >> to the proper number level. It leaves the space blank or arbitrarily > > chooses > >> the level it wants (always the wrong one), Forcibly selecting the > >> appropriate level simply messes up the numbering format even further. > >> > >> Alison > >> > >> > >> "Suzanne S. Barnhill" <sbarnhill[ at ]mvps.org> wrote in message > >> news:uCajqHOiGHA.2220[ at ]TK2MSFTNGP05.phx.gbl... > >> > For this I think you need another of Shauna's articles: > >> > http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html > >> > > >> > -- > >> > Suzanne S. Barnhill > >> > Microsoft MVP (Word) > >> > Words into Type > >> > Fairhope, Alabama USA > >> > Word MVP FAQ site: http://word.mvps.org > >> > Email cannot be acknowledged; please post all follow-ups to the > > newsgroup > >> > so > >> > all may benefit. > >> > > >> > "Alison" <alison.craig[ at ]ultrasonix.com> wrote in message > >> > news:%23FpvFFNiGHA.2292[ at ]TK2MSFTNGP02.phx.gbl... > >> >> OS: XP 5.1, Service Pack 2 > >> >> Word: 2003 SP2 > >> >> > >> >> I have a large document (240+ pages) with 11 Chapters and at least 6 > >> >> Appendices (and yes, I have read and applied the lessons from > >> >> http://www.shaunakelly.com/word/numbering/outlinenumbering.html - > > several > >> >> times) > >> >> > >> >> The Chapters use Headings 1 through 4 and the Appendices use 6 through > > 9 > >> > in > >> >> the following format: > >> >> > >> >> Chapter 1: XXXX Appendix A: XXXX > >> >> 1.0 XXXX A.0 XXXX > >> >> 1.0.1 XXXX A.0.1 XXXX > >> >> 1.0.1.1 XXXX A.0.1.1 XXXX > >> >> > >> >> The problem is mostly with the Appendices, for example > >> >> > >> >> Appendix D: XXXX > >> >> > >> >> D.0 XXXXX > >> >> > >> >> D.0.1 XXXX > >> >> > >> >> D.0.1 XXXX (Should be D.0.2) > >> >> > >> >> D.0.1.1 XXXX > >> >> > >> >> E.0.1.1 XXXX (Should be D.0.1.2) > >> >> > >> >> D.0.1 XXXX (Should be D.0.3) > >> >> > >> >> D.1 XXXX (Correct) > >> >> > >> >> > >> >> > >> >> Also, when I move from Chapters to Appendices and then apply a > >> >> numbered > >> >> Caption Label (Insert > Reference > Caption), it takes it's numbering > >> >> from > >> >> the previous Chapter number. If I specifically tell it to use Heading > >> >> 6 > >> > (for > >> >> the Appendix number), then it renumbers the previous Chapter's tables > >> >> with > >> >> the Appendix number. > >> >> > >> >> I realize that changing the heading styles might solve all this, but > > I've > >> >> inherited this format and have to live with it. If I could find a way > >> >> (without using Master Document) to add cross references and create > >> >> auto > >> > TOCs > >> >> across files then I would make a separate file for the Appendices and > >> >> re-create the Appendix numbering scheme starting using Headings 1 > > through > >> > 4, > >> >> which I hope would make the whole headache go away. > >> >> > >> >> > >> >> > >> >> > >> >> > >> > > >> > >> > > > >